City Council Regular Meeting

CITY COUNCIL REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Tuesday, October 13, 2020 at 6:00 PM MINUTES MEETING SPECIFIC VIDEOCONFERENCE INFORMATION Join Zoom Meeti11g https://us02web.zoom.us/j/89599960858?pwd=cG9MNEE1S2ZiWDFBZVQrWFcrLllzUT09 Meeting ID: 895 9996 0858 Passcode: 039401 Dial Toll Free: 877 853 5257 US Toll-free 888 475 4499 US Toll-free Fi11d your local ,mmber: https://us02web.zoom.us/u/keajctNus4 Joi11 by Skype for Business: https://us02web.zoom.us/skype/895999608~8 CALL TO ORDER AND ROLL CALL Citv Council Members Mayor Bill Foulds, Jr. Mayor Pro Tern Taline Manassian Council Member Place 2 Wade King Council Member Place 3 Todd Purcell Council Member Place 4 April Harris Allison Council Member Place 5 Travis Crow Staff, Co11sulta11ts & Appointed/Elected Offlcia/s City Administrator Michelle Fischer Deputy City Administrator Ginger Faught City Attorney Laura Mueller City Treasurer Gina Gillis City Secretary Andrea Cunningham Senior Planner Amanda Padilla Parks & Community Services Director Kelly Schmidt Communications Director Lisa Sullivan Emergency Management Coordinator Roman Baligad Public Works Coordinator Arron Reed TIRZ No. 1 & No. 2 Board Chair Dave Edwards TIRZ No. 1 & No. 2 Board Vice Chair Mim James City Council October 13, 2020 Regular Meeting Minutes Page 1 of8  TIRZ Administrator Jon Snyder (P3Works, LLC) Financial Advisor Clu·is Lane (SAMCO Capital) Bond Counsel Richard Donoghue (McCall, Parkhurst & Horton, LLP) With a quorum of the City Council present, Mayor Foulds called the meeting to order at 6:01 p.m. PLEDGE OF ALLEGIANCE Mayor Foulds led the Pledge of Allegiance to the Flag. PRESENTATION OF CITIZENS A member of the public ·who desires to address the Oty Council regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Oty Council's consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public ·who does not require the assistance of a translator to address the City Council. It is the request of the City Council that members ofthe public ·wishing to speak on item(s) on the agenda ·with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens from the city secreta,y. By law no action may be taken during Presentations of Citizens. No one spoke during Presentation of Citizens. PROCLAMATIONS & PRESENTATIONS 1. Approval of a Proclamation declaring the Month of October 2020 as "National Chiropmctic Health Month" in the City of Dripping Springs, Texas. Sponsor: Mayor Pro Tem Manassian Mayor Pro Tern Manassian read the Proclamation and presented it to Dr. Chae Tracy with Dripping Springs Family First Chiropractic. Dr. Tracy spoke of the importance of chiropractic health and thanked the City for their support. A motion was made by Mayor Pro Tern Manassian to approve a Proclamation declaring the Month of October 2020 as "National Chiropractic Health lvfonth" in the City of Dripping Springs, Texas. Council Member King seconded the motion which carried unanimously 5 to 0. 2. Presentation regarding Tax Reinvestment Zone No.1 and No. 2 End of Fiscal Year 2020 Cost Reimbursement and Cash Flow Projections. Sponsor: .Mayor Pro Tem lvfanassian Mim James introduced the item, and Jon Snyder, Clll'is Lane and Richard Donoghue gave a presentation which is on file. CONSENT AGENDA The following items are anticipated to require little or no individualized discussion due to their nature being clerical, ministerial, mundane or routine. In an effort to enhance the efficiency of Oty Council City Council October 13, 2020 Regular Meeting Minutes Page 2 o/8 meetings, it is intended that these items will be acted upon by the City Council ·with a single motion because no public hearing or determination is necessa1J1. However, a City Council Member or citizen may request separate deliberation for a specific item, in ·which event those items will be removed from the consent agenda prior to the City Council voting on the consent agenda as a collective, singular item. Prior to voting on the consent agenda, the City Council may add additional items that are listed else1-11here on the same agenda. 3. Approval of the September 8, 2020 City Council & Board of Adjustment Workshop & Regular meeting minutes; and the September 15, 2020 City Council Regular meeting minutes. 4. Approval of the City Council & Board of Adjustment 2021 Annual Meeting Calendar. 5. Approval of a Resolution designating Dripping Springs Century News as the Official Newspaper of the City of Dripping Springs, Texas for Fiscal Year 2020-2021. Filed as Resolution No. 2020-R43 6. Approval of the September 2020 City Treasurer Report. 7. Disapproval of a Preliminary Plat Amendment for SUB2020-0022: Preliminary Plat Amendment for Big Sky Ranch to acid an additional 41 lots (211.4 acres) to the approved Preliminary Plat as addressed in staff report. The property is generally located at the intersection of Founders Park Road and Lone Peak Way. Applicant: Christopher Reid, P.E. Doucet & Associates, INC 8. Approval of a Hotel Occupancy Tax Grant Funding Program Agreement between the City of Dripping Springs and the Dripping Springs Visitors Bureau for Fiscal Year 2021- 2022. 9. Approval of the Hotel Occupancy Tax Grant Funding Program Agreement between the City of Dripping Springs and the Dr. Pound Historical Farmstead for Fiscal Year 2021- 2022. 10. Approval of a Resolution Consenting to the Issuance of Road Bonds for the Headwaters Subdivision. Filed as Resolution No. 2020-R44 11. Approval of a Resolution Accepting Improvements and Approving and Accepting a Maintenance Bond for Founders Park Road Street and Drainage Improvements. Filed as Resolution No. 2020-R45 12. Approval of a Donation Agreement between the City of Dripping Springs and Denise Ranck regarding a Founders Park Memorial Bench with inlayed plaque honoring Rusty Ranck. City Council October 13, 2020 Regular Meeting Minutes Page3 o/8  13. Approval of a Donation Agreement between the City of Dripping Springs and Girl Scout Silver Award Candidate Autumn Pape regarding renovations to Charro Ranch Park's Informational Kiosk. 14. Approval of a Donation Agreement between the City of Dripping Springs and North Hays County EMS for COVID-19 equipment. 15. Approval of a Resolution of the City of Dripping Springs Accepting Dripping Springs Ranch Park Dam Improvements and Approving a two-year maintenance bond for Ranch Park Dam Improvements completed by DigDug Construction. Filed as Resolution No. 2020-R46 16. Approval of a Resolution Amending the Personnel Manual as it relates to a Telecommuting Policy. Filed as Resolution No. 2020-R47 17. Approval of the Dripping Springs Ranch Park Part-time Ranch Hanel job description. A motion was made by Council Member Crow to approve Consent Agenda Items 3 - 17. Council Member Harris-Allison seconded the motion which carried unanimously 5 to 0. BUSINESS AGENDA 18. Public hearing and consideration regarding ZA2020-0006: an application for a Zoning Amendment to consider a proposed zoning map amendment with a Conditional Use Overlay for two (2) tracts generally located northwest of the intersection of Bluff Street and Hays Street, within the Hays Street Historic District. Tracts 1 and 2 are requesting to rezone from Two-Family Residential - Duplex (SF-4) to Single-Family Attached Residential - Town Home (SF-5). The Conditional Use Overlay would prohibit certain uses that are allowed by right in the SF-5. Applicant: Jon Thompson Applicant has requested Postponement Mayor Pro Tern Manassian recused from this item and turned off her camera. a) Presentation - no presentation given. b) StaffReport - staffreport is on Jile. c) Public Hearing - no one spoke during the Public Hearing. d) Zoning Amendment with Conditional Overlay A motion was made by Council Member Crow to postpone ZA2020-0006: an application for a Zoning Amendment to consider a proposed zoning map amendment with a Conditional Use Overlay for two (2) tracts generally located northwest of the intersection of Bluff Street and Hays Street, within the Hays Street Historic District until the applicant City Council October 13, 2020 Regular Meeting lvfinutes Page4 o/8  properly re-notices, after which it may be placed on the City Council agenda. Council Member Harris-Allison seconded the motion which carried 4 - 0 - 1, with Mayor Pro Tem Manassian recused. 19. Public hearing and consideration of approval regarding an Ordinance Amending the Dripping Springs City-Wide Trails Plan Map. a) Staff Report Amanda Padilla presented the staff report which is on file. Staff recommends approval of the ordinance. b) Public Hearing - no one spoke during the Public Hearing. c) Amendment Ordinance A motion was made by Mayor Pro Tem Manassian to approve an Ordinance Amending the Dripping Springs City-Wide Trails Plan Map. Council Member Harris-Allison seconded the motion which carried unanimously 5 to 0. Filed as Ordinance No. 2020-52 20. Discuss and consider approval of a Resolution approving an updated Municipal Maintenance Agreement with the State of Texas for the maintenance of state highways in the city limits by the Texas Department of Transportation and the City of Dripping Springs. Aaron Reed presented the staff report which is on file. Staff recommends approval of the ordinance and agreement. A motion was made by Council Member Crow to approve a Resolution approving an updated Municipal Maintenance Agreement with the State of Texas for the maintenance of state highways in the city limits by the Texas Department of Transportation and the City of Dripping Springs. Mayor Pro Tem Manassian seconded the motion which carried unanimously 5 to 0. Filed as Resolution No. 2020-R48 21. Discuss and consider the acceptance of Easement Offers related to the South Regional Water Reclamation Project. Via unanimous consent, this item was tabled until after Executive Session. 22. Discuss and consider approval of an Ordinance Adopting the City of Dripping Springs Emergency Management Plan and related annexes and amending Section 2.04 of the City of Dripping Springs Code of Ordinances as it relates to the emergency management coordinator and the local emergency management plan. Roman Baligad gave a presentation which is on file. Staff reconunends approval of the ordinance. City Council October 13, 2020 Regular Meeting Minutes Page 5 o/8  A motion was made by Council Member Harris-Allison to approve an Ordinance Adopting the City of Dripping Springs Emergency Management Plan and related annexes and amending Section 2.04 of the City of Dripping Springs Code of Ordinances as it relates to the emergency management coordinator and the local emergency management plan. Council Member King seconded the motion which carried unanimously 5 to 0. Filed as Ordinance No. 2020-53 REPORTS Reports of Staff, Boards, Commissions, Committees, Boards and Agencies. All reports are on file and available for review upon request. 23. Transportation Committee Report Jim lvlartin, Interim Chair 24. Economic Development Committee Monthly Report Kim Fernect, Committee Chair 25. City Attorney Report Laura Mueller, City Attorney 26. Maintenance & Facilities Monthly Report Craig Rice, lvlaintenance Director 27. Parks & Community Services Monthly Report Kelly Schmidt, PCS Director 28. City of Dripping Springs Annual International Dark Sky Community Report to the International Dark Sky Association. lvfichelle Fischer, City Administrator A motion was made by Mayor Pro Tern Manassian to adjourn into Executive Session under Texas Government Code Sections 551.071, Consultation with City Attorney and 551.072, Deliberation of Real Property and regarding Executive Session Agenda Items 29 - 33. Council Member Harris-Allison seconded the motion which carried unanimously 5 to 0. EXECUTIVE SESSION AGENDA The City Council for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Properly), 551.073 Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The City Council for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. 29. Consultation with City Attorney regarding legal issues related to the Request for Proposals (RFP) for Improvements at the Triangle. Consultation 1-vith City Attorney, 551.071 City Council October 13, 2020 Regular Meeting Minutes Page 6 o/8  30. Consultation with City Attorney regarding legal issues related to the Zoning Ordinance, Development Agreements, easements, and density of development. Consultation with Attorney, 551.071 31. Consultation with City Attorney and Deliberation of Real Property regarding property acquisition related to the South Regional Water Reclamation Project. Consultation with City Attorney, 551.071; Deliberation ofReal Property, 551.072 32. Consultation with City Attorney regarding legal issues related to Emergency Management, Disaster Declaration, and Emergency Orders including upcoming city events. Consultation ·with City Attorney, 551.071 33. Consultation with City Attorney and Deliberation of Real Property related to real property associated with the Town Center Project. Consultation ·with City Attorney, 551.071; Deliberation ofReal Property, 551.072 The City Council met in Executive Session from 7: 19 p.m. - 8:20 p.m. No vote or action was taken during Executive Session. Mayor Foulds reh1rned the meeting to Open Session at 8:21 p.m. OPEN SESSION The City Council considered Business Agenda Item No. 21 in Open Session following the Executive Session. 21. Discuss and consider the acceptance of Easement Offers related to the South Regional Water Reclamation Project. A motion was made by Mayor Pro Tern Manassian to give the Mayor and Deputy City Administrator the authority to offer improved easements or related agreements up to the appraisal amounts including payment of the appraised value. Council Member Crow seconded the motion which carried unanimously 3 to 0. Council Members Purcell and King were not present for this item. UPCOMING MEETINGS Citv Co1111ci/ Meetings: October 20, 2020 at 6:00 p.m. November 10, 2020 at 6:00 p.m. November 17, 2020 at 6:00 p.m. Board, Com111issio11 & Co111111ittee Meetings October 14, 2020 Utility Commission at 4:00 p.m. October 15, 2020 Farmers Market Association Board at 10:00 a.m. October 15, 2020 Emergency Management Conunission at 12:00 p.m. October 19, 2020 Founders Day Commission at 6:30 p.m. October 26, 2020 Transportation Committee at 3 :30 p.m. October 27, 2020 Plairning & Zoning Commission at 6:30 p.m. October 28, 2020 Economic Development Committee at 4:00 p.m. City Council October 13, 2020 Regular Meeting lvfinutes Page 7 o/8 ADJOURN A motion was made by Council Member Crow to adjourn the meeting. Mayor Pro Tern Manassian seconded the motion which carried unanimously 4 to 0. Council Member King was not present for adjournment. This regular meeting adjourned at 8:23 p.m. APPROVED ON: November 10, 2020 aJi, 1-12/4 Jv- Bill Foulds, Jf, Mayor ~,,,~,,,,,,,, .......... ~C"\t\PPmn ---~ V ......... ~ '5-A t, - 0 ..•· ···· -~· ,,. ATTEST: f ·~ ...···~ ~ ;,, 0 .. ,, · · ·l• C/1ti ~ : ; ~ ,.~ ~= 1••. (/) '- ~ / ..: ,, ~ -/1 tiVU-A-1 ',,, ·..·•,.. - V I/ ~ ....••.. .,;:: I. •• V ....._ _,, Andrea Cunninghan'., ',,,, l~c.········· 19S\,.......-.::- \\,,,,,,, ~ City Council October 13, 2020 Regular Meeting Minutes Page 8 o/8