City Council Regular Meeting

D CITY COUNCIL REGULAR MEETING ~ DRIPPING SPRINGS City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Texas Tuesday, November 07, 2023, at 6:00 PM MINUTES CALL TO ORDER AND ROLL CALL With a quorum of the City Council present, Mayor Foulds, Jr. called the meeting to order at 6:02 p.m. City Council Members present were: Mayor Bill Foulds, Jr. Council Member Place 2 Wade King Council Member Place 3 Geoffrey Tahuahua Council Member Place 4 Travis Crow Council Member Place 5 Sherrie Parks Council Member absent was: Mayor Pro Tern Taline Manassian Staff, Consultants & Appointed/Elected Officials present were: City Administrator Michelle Fischer Deputy City Administrator Ginger Faught Deputy City Administrator Shawn ·cox City Attorney Laura Mueller People & Communications Director Lisa Sullivan DSVB Manager Pam King City Secretary Andrea Cunningham IT Director Jason Weinstock Parks & Community Services Director Andy Binz DSRP Manager Emily Nelson Community Events Coordinator Johnna Krantz Public Works Director Aaron Reed Deputy Public Works Director Craig Rice Planning Director Tory Carpenter Planning & Zoning Commission Chair Mim James Planning & Zoning Commission Vice Chair Tammie Williamson PLEDGE OF ALLEGIANCE Council Member Crow led the Pledge of Allegiance to the Flag. City Council November 7, 2023 Regular Meeting Minutes' Page 1 of 7 PRESENTATION OF CITIZENS A member of the public who desires to address the City Council regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the City Council consideration of that item. Citizens wishing to discuss matters not contained Js within the current agenda may do soJ but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the City Council. It is the request of the City Council that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City policy on presentation of citizens from the city secretary. By law no action Js may be taken during Presentations of Citizens. No one spoke during Presentations of Citizens. PRESENTATIONS Presentations are for discussion only and no action shall be taken. Council Member Parks read and presented a Proclamation proclaiming November 6 - 10, 2023, as "Municipal Courts Week" in the City of Dripping Springs. Municipal Court Clerk Andrea Cunningham accepted the proclamation on behalf of the Municipal Court. 1. 2023 TxDOT TASA Program Old Fitzhugh Road Sidewalk Project Aaron ReedJ Public Works Director Aaron Reed gave the presentation which is on file. 2. Update on Dripping Springs Ranch Park Event Center Western Wonderland Emily NelsonJ Dripping Springs Ranch Park Manager Emily Nels on gave the presentation which is on file. CONSENT AGENDA The following items are anticipated to require little or no individualized discussion due to their nature being clericalJ ministerialJ niundane or routine. In an effort to enhance the efficiency of City Council meetingsJ it is intended that these items will be acted upon by the City Council with a single motion because no public hearing or determination is necessary. HoweverJ a City Council Member or citizen may request separate deliberation for a specific itemJ in which event those items will be removed from the consent agenda prior to the City Council voting on the consent agenda as a collectiveJ singular item. Prior to voting on the consent agenda, the City Council may add additional items that are listed elsewhere on the same agenda. 3. Approval of the October 17, 2023, City Council regular meeting minutes. 4. Approval of the Appointment of Susan Kimball as Chair of the Economic Development Committee for a term ending June 1, 2024. Sponsor: Mayor Bill Foulds, Jr. City Council November 7, 2023 Regular Meeting Minutes Page 2 o/7  5. Approval of Job Descriptions for Deputy City Attorney and Accountant/Financial Analyst. Sponsor: Mayor Bill Foulds, Jr. 6. Approval of the License Agreement between the City of Dripping Springs and Tejas Heritage Homes for the use and maintenance of a portion of the Hays Street Right-of- Way fronting Lot 6 of the Hays Street Subdivision. Sponsor: Mayor Bill Foulds Jr. 7. Approval of the following Founders Day Commission appointments for terms ending June 30, 2025: At-Large Members, Dee Marsh and Brian Daniel; Lions Club Representative, Susan Warwick; Cook-Off Club Representative, Lisa Garza; and St. Martin de Porres Catholic Church Representatives, Darrell Debish and Mike Handley. A motion was made by Council Member Tahuahua to approve Consent Agenda items 3 - 7. Council member Crow seconded the motion which carried unanimously 4 to 0. BUSINESS AGENDA 8. Discuss and consider approval of a Vendor Agreement between the City of Dripping Springs and Peak Beverage Texas LLC for exclusive alcoholic beverage services at Dripping Springs Ranch Park. Sponsor: Council Member Sherrie Parks Emily Nelson presented the staff report which is on file. Staff recommends approval of the agreement. A motion was made by Council Member Parks to approve a Vendor Agreement between the City of Dripping Springs and Peak Beverage Texas LLC for exclusive alcoholic beverage services at Dripping Springs Ranch Park. Council Member Crow seconded the motion which carried unanimously 4 to 0. 9. Discuss and consider approval an Ordinance Amending Chapter 28 - Subdivisions and Site Development, Article 28.04 Site Development, and Exhibit "A" Subdivision Ordinance including amendments to address recent legislation, modify review procedures, modify exemptions, and provide other changes. Sponsor: Mayor Bill Foulds, Jr. a. Staff Report - Tory Carpenter presented the staff report which is on file. Staff recommends approval of the ordinance. b. Planning & Zoning Commission Report - Mim James presented the commission report. The commission recommend approval with conditions as presented in the staff report. c. Public Hearing- No one spoke during the Public Hearing. d. Ordinance - A motion was made by Council Member Tahuahua to approve an Ordinance Amending Chapter 28 - Subdivisions and Site Development, Article 28.04 Site Development, and Exhibit "A" Subdivision Ordinance including amendments to address recent legislation, modify review procedures, modify exemptions, and provide other changes with direction to staff to evaluate the Mayor's concerns in regard to utilities and provide a presentation with options to the City Council within 90 days. Council City Council November 7, 2023 Regular Meeting Minutes Page 3 of7  Member Parks seconded the motion which carried 3 to 1, with Council Member Crow opposed. Filed as Ordinance 2023-37 10. Discuss and consider approval of a Resolution adopting a Permanent Employee Referral Incentive Program Policy. Sponsor: Council Member Sherrie Parks. Lisa Sullivan presented the staff report which is on file. Staff recommends approval of the resolution. A motion was made by Council Member Parks to approve a Resolution adopting a Permanent Employee Referral Incentive Program Policy. Council Member King seconded the motion which carried unanimously 4 to 0. Filed as Resolution No. 2023-R35 11. Discuss and consider approval of a Resolution Amending the City of Dripping Springs Personnel Manual. Sponsor: Mayor Bill Foulds, Jr. Laura Mueller presented the staff report which is on file. Staff recommends approval of the resolution. A motion was made by Council Member Crow to approve a Resolution adopting a Permanent Employee Referral Incentive Program Policy. Council Member Parks seconded the motion which carried unanimously 4 to 0. Filed as Resolution No. 2023-R36 12. Public hearing and consideration of approval of an Ordinance amending Chapter 2 Administration, Division 4 Founders Day Commission, Section 2.04.094( c) Organization and Meetings related to Meeting Frequency. Sponsor: Council Member Sherrie Parks a. Staff Report - Andrea Cunningham presented the staff report which is on file. Staff recommends approval of the ordinance. The Founders Day Commission recommended approval of the ordinance at the October 23, 2023, regular meeting. b. Public Hearing - No spoke during the Public Hearing. c. Ordinance - A motion was made by Council Member Parks to approve an Ordinance amending Chapter 2 Administration, Division 4 Founders Day Commission, Section 2.04.094(c) Organization and Meetings related to Meeting Frequency. Council Member Crow seconded the motion which carried unanimously 4 to 0. Filed as Ordinance No : 2023-38 13. Public hearing and consideration of approval of an Ordinance regarding an Amendment to the Fiscal Year 2023-2024 Budget. City Council November 7, 2023 Regular Meeting Minutes Page 4 o/7  a. Staff Report - Shawn Cox presented the staff report which 1s on file. Staff recommends approval of the ordinance. b. Public Hearing - No one spoke during the Public Hearing. c. Ordinance - A motion was made by Council Member Tahuahua to approve an Ordinance regarding an Amendment to the Fiscal Year 2023-2024 Budget. Council Member Parks seconded the motion which carried unanimously 4 to 0. Filed as Ordinance No. 2023-39 14. Discuss and consider selection of bidder and approval of the Shane Lane Reconstruction Project Agreement between the selected bidder and the City of Dripping Springs and authorization for staff to finalize the agreement. Aaron Reed presented the staff report which is on file. Staff recommends approval of Aaron Concrete for the project. A motion was made by Council Member Tahuahua to select Aaron Concrete for the Shane Lane Reconstrnction Project and to authorize staff to finalize the project agreement. Council Member King seconded the motion which carried unanimously 4 to 0. 15. Discuss and consider approval of a Resolution Accepting Improvements and Approving and Accepting a Maintenance Bond for Rob Shelton Blvd. Street and Drainage Improvements. Applicant: CC Carlton Industries, Ltd. Aaron Reed presented the staff report which is on file. Staff recommends approval of the resolution. A motion was made by Council Member Crow to approve a Resolution Accepting Improvements and Approving and Accepting a Maintenance Bond for Rob Shelton Blvd. Street and Drainage Improvements. Council Member Parks seconded the motion which carried unanimously 4 to 0. Filed as Resolution No. 2023-R37 REPORTS Reports of Staff, Boards, Commissions, Committees, Boards and Agencies. All reports are on file and available for review upon request. The City Council may provide staff direction; however, no action may be taken. 16. September Maintenance Report Craig Rice, Deputy Public Works Director 17. October Maintenance Report Craig Rice, Deputy Public Works Director 18. Planning Department Report Tory Carpenter, Planning Director City Council November 7, 2023 Regular Meeting Minutes Page 5 of7 A motion was made by Council Member Tahuahua to adjourn into Executive Session under Texas Government Code Section 551.071, Consultation with Attorney, and regarding Executive Session Agenda Item 20. Council Member Crow seconded the motion which carried unanimously 4 to 0. EXECUTIVE SESSION AGENDA The City Council for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The City Council for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. 19. Consultation with Attorney related to legal issues regarding personnel policy changes. Consultation with Attorney, 551.071 20. Consultation with Attorney regarding legal issues related to the South Regional Water Reclamation Project, Wastewater, and Amendment 2 Permits, Wastewater Service Area and Agreements, Water Service, Wastewater Fees, and related items. Consultation with Attorney, 551.071 The City Council met in Executive Session from 7:09 p.m. - 7:25 p.m. No vote or action was taken during Executive Session. Mayor Foulds, Jr. returned the meeting to Open Session at 7:25 p.m. UPCOMING MEETINGS City Council & Board ofAdjustment Meetings November 21, 2023, at 6:00 p.m. (CC) December 5, 2023, at 6:00 p.m. (CC & BOA) December 19, 2023, at 6:00 p.m. (CC) January 2, 2024, at 6:00 p.m. (CC & BOA Board, Commission & Committee Meetings November 8, 2023, Utility Commission at 4:00 p.m. November 13, 2023, TIRZ No. 1 & No. 2 Board at 4:00 p.m. November 13, 2023, Founders Day Commission at 6:30 p.m. November 16, 2023, Farmers Market Committee at 10:00 a.m. November 16, 2023, Emergency Management Commission at 12:00 p.m. ADJOURN A motion was made by Council Member Tahuahua to adjourn the meeting. Council Member Parks seconded the motion which carried unanimously 4 to 0. This regular meeting adjourned at 7:25 p.m. City Council November 7, 2023 Regular Meeting Minutes Page 6 of7  APPROVED ON: December 5, 2023 \ Ij f"7 1/ - ~ --7 ATTEST: City Council November 7, 2023 Regular Meeting Minutes Page 7 o/7