City Council Special Meeting

CITY COUNCIL SPECIAL MEETING % DRIPPING SPRINGS Texas City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Monday, September 25, 2023 at 6:00 PM MINUTES CALL TO ORDER AND ROLL CALL With a quorum of the City Council present, Mayor Foulds, Jr. called the meeting to order at 6:00 p.m. City Council Members present were: Mayor Bill Foulds, Jr. Mayor Pro Tern Taline Manassian Council Member Place 2 Wade King Council Member Place 3 Geoffrey Tahuahua Council Member Place 4 Travis Crow Council Member Place 5 Sherrie Parks Staff, Consultants & Appointed/Elected Officials present were: City Administrator Michelle Fischer Deputy City Administrator Ginger Faught Interim Deputy City Administrator/City Treasurer Shawn Cox People & Communications Director Lisa Sullivan City Secretary Andrea Cunningham IT Director Jason Weinstock Public Works Director Aaron Reed Building Official Shane Pevehouse Deputy Public Works Director Craig Rice Parks & Community Services Director Andy Binz DSRP Manager Emily Nels on Emergency Management Coordinator Roman Baligad Special Counsel David Tuckfield PLEDGE OF ALLEGIANCE Council Member Crow led the Pledge of Allegiance to the Flag. PRESENTATION OF CITIZENS A member of the public who desires to address the City Council regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the City Council's consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a City Council September 25, 2023 Special Meeting Minutes Page 1 of5 translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the City Council. It is the request of the City Council that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. No one spoke during Presentation of Citizens. A motion was made by Mayor Pro Tern Manassian to adjourn into Executive Session under Texas Government Code Section 551.071, Consultation with Attorney and regarding Executive Session Agenda Items 5 and 6. Council Member Tahuahua seconded the motion which carried unanimously 5 to 0. EXECUTIVE SESSION AGENDA The City Council for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The City Council for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. 5. Consultation with Attorney related to building inspection services. Consultation with Attorney, 551.071 6. Consultation with Attorney regarding legal issues related to the Wholesale and Retail Water Service, South Regional Water Reclamation Project, Wastewater, and Amendment 2 Permits, Wastewater Service Area and Agreements, Water Service, Wastewater Fees, and related items. Consultation with Attorney, 551.071 The City Council met in Executive Session from 6:03 - 6:48 p.m. No vote or action was taken during Executive Session. Mayor Foulds, Jr. returned the meeting to Open Session at 6:52 p.m. BUSINESS AGENDA Council Member Tahuahua stepped off the dais and exited the Council Chambers. Via unanimous consent, the City Council considered Business Agenda Item 4 first. 4. Discuss and consider approval of a request from Aaron Reed, Public Works Director, for partial payment of Fiscal Year 2023 compensatory time, in accordance with the City of Dripping Springs Personnel Manual. Sponsor: Mayor Bill Foulds, Jr. Ginger Faught presented the staff report which is on file. Staff recommends approval of the request. City Council September 25, 2023 Special Meeting Minutes Page 2 of5  A motion was made by Mayor Pro Tern Manassian to approve a request from Aaron Reed, Public Works Director, for partial payment of Fiscal Year 2023 compensatory time, in accordance with the City of Dripping Springs Personnel Manual. Council Member Parks seconded the motion which carried unanimously 4 to 0. 1. Public hearing and consideration of approval of an Ordinance of the City of Dripping Springs, Texas, adopting the 2023-2024 Fiscal Year Municipal Budget; funding municipal services and authorizing expenditures. a. Staff Report - Staff reports were presented by various departments and are on file. An updated budget was provided at the dais. Mayor Foulds, Jr. recessed the meeting from 7:45 - 7:51 p.m. b. Public Hearing- No one spoke during the Public Hearing. c. Budget Ordinance -A motion was made by Mayor Pro Tern to approve an Ordinance of the City of Dripping Springs, Texas, adopting the 2023-2024 Fiscal Year Municipal Budget; funding municipal services and authorizing expenditures; providing for: findings of fact; enactment; filing of budget; repealer; severability; effective date; and proper notice and meeting to the City Council meetings on September 19, 2023, and September 25, 2023, and with the following amendments to the budget: • Hotel Occupancy Tax Fund reduction of transfer to Dripping Springs Visitors Bureau to $233,072.73; • Dripping Springs Visitors Bureau reduction of transfer from Hotel Occupancy Tax Fund to $233,072.73; • Expenditure reduction of Advertising and Marketing to $20,053.00; • Expenditure reduction of Software to $25,260.00; and • Expenditure reduction of Training and Education to $3,000.00. Council Member Parks seconded the motion which carried unanimously via roll call vote. Mayor Pro Tern Manassian Aye Council Member King Aye Council Member Tahuahua Aye Council Member Crow Aye Council Member Parks Aye Filed as Ordinance No. 2023-32 2. Public hearing and consideration of approval of an Ordinance setting the 2023 Ad Valorem Tax and Levy at One Thousand Seven Hundred Seventy-Eight Ten Thousands Cents ($0.1718) per one hundred ($100.00) of assessed valuation of all taxable property within the Corporate City Limits. Shawn Cox noted that the written form of the percentage is incorrect and should read One Thousand Seven Hundred Eighteen Ten Thousands Cents. City Council September 25, 2023 Special Meeting Minutes Page 3 of5  a. Staff Report - Shawn Cox presented the staff report which is on file. Staff recommends approval of ($0.1718) per one hundred dollars ($100.00) of assessed valuation. b. Public Hearing- No one spoke during the Public Hearing. c. Tax Rate Ordinance -A motion was made by Mayor Pro Tern Manassian to approve a property tax rate increase by the adoption of a maintenance and operations tax rate of $.1718 per one hundred dollars ($100.00) of assessed valuation, which is effectively a 31.92 percent increase in the tax rate. Council Member Crow seconded the motion which carried unanimously via roll call vote. Mayor Pro Tern Manassian Aye Council Member King Aye Council Member Tahuahua Aye Council Member Crow Aye Council Member Parks Aye Filed as Ordinance No. 2023-33 3. Discuss and consider approval of a Resolution ratifying the Municipal Budget for Fiscal Year 2023-2024; funding municipal purposes; authorizing expenditures; filing of budget; repealer; severability; effective date; and proper notice. Shawn Cox's staff report is on file. A motion was made by Mayor Pro Tern Manassian to approve a resolution of the City of Dripping Springs, Texas, Ratifying the Municipal Budget for Fiscal Year 2023-2024 reflecting that this budget is based on raising more revenue from property taxes than in the previous year. Council Member Crow seconded the motion which carried unanimously via roll call vote. Mayor Pro Tern Manassian Aye Council Member King Aye Council Member Tahuahua Aye Council Member Crow Aye Council Member Parks Aye Filed as Resolution No. 2023-R31 EXECUTIVE SESSION AGENDA The City Council for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The City Council for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. City Council September 25, 2023 Special Meeting Minutes Page 4 of5  5. Consultation with Attorney related to building inspection services. Consultation with AttorneyJ 551.071 6. Consultation with Attorney regarding legal issues related to the Wholesale and Retail Water Service, South Regional Water Reclamation Project, Wastewater, and Amendment 2 Permits, Wastewater Service Area and Agreements, Water Service, Wastewater Fees, and related items. Consultation withAttorneyJ 551.071 The City Council met in Executive Session earlier in the agenda. UPCOMING MEETINGS City Council & Board ofAdiustment Meetings October 3, 2023, at 6:00 p.m. (CC & BOA) October 17, 2023, at 6:00 p.m. (CC) November 7, 2023, at 6:00 p.m.(CC & BOA) November 21, 2023, at 6:00 p.m. (CC) Board, Commission & Committee Meetings September 26, 2023, Planning & Zoning Commission at 6:00 p.m. September 27, 2023, Economic .Development Committee at 4:00 p.m. October 2, 2023, Parks & Recreation Commission at 6:00 p.m. ADJOURN A motion was made by Mayor Pro Tern Manassian to adjourn the meeting. Council Member King seconded the motion which carried unanimously 5 to 0. This special meeting adjourned at 8:37 p.m. APPROVED ON: October 3, 2023 Bill ~d~Mafr-1?J 1 :-! ATTEST: -...,,,,,,,,,,, . . ' ~~ ~ :&, '?.~!P.P.!.~q&\ ~~...... ··-.~~-'~ #(J'/ ~~ ~ \~~ Andrea Cunningha it! ;J • : \ . ~ ~ ,, Cl) ~~ :f (/) ' i I : L ;;,, r.. • . "' i ' \., .. .., ,., '• • •.. V ..·. _,-- 'I •••• ..•· : ''••,, 1 ~t1·9a~· ,..,. .--=- '\'''"''''~ City Council September 25, 2023 Special Meeting Minutes Page 5 of5