City Council Workshop & Regular Meeting

_fJ:\__. CITY COUNCIL WORKSHOP & REGULAR · \ ~J MEETING '--/ City of Dripping Springs DRIPPING SPRINGScouncil Chambers, 511 Mercer St, Dripping Springs, TX Texas Tuesday, November 15, 2022 at 6:00 PM MINUTES CALL TO ORDER AND ROLL CALL With a quorum of the City Council present, Mayor Foulds, Jr. called the meeting to order at 6:00 p.m. Citv Cou11ci/ Members present were: Mayor Bill Foulds, Jr. Mayor Pro Tern Taline Manassian Council Member Place 2 Wade King Council Member Place 3 Geoffrey Tahuahua Council Member Place 4 Travis Crow Council Member Place 5 Sherrie Parks Staff. Consultcmts & Appointed/Elected Officials City Administrator Michelle Fischer Deputy City Administrator Ginger Faught City Attorney Laura Mueller City Treasurer Shawn Cox People & Communications Director Lisa Sullivan City Secretary Andrea Cunningham IT Director Jason Weinstock Planning Director Howard Koontz Senior Planner Tory Carpenter Parks & Community Services Director Andrew Binz DSRP Program Manager Caylie Houchin Building Official Shane Pevehouse TIRZ Project Manager Keenan Smith Parks Planning Consultant Brent Luck Planning & Zoning Commission Chair Mim James PLEDGE OF ALLEGIANCE Council Member King led the Pledge of Allegiance to the Flag. PRESENTATION OF CITIZENS A member of the public who desires to address the City Council regarding any item on an agenda for an open meeting may do so at presentation of citizens bef ore an item or at a public hearing for an item during the City Council's consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but 011/y during the time allotted for presentatio11 of citizens. City Council N ovember 15, 2022 Workshop & Regular Meeting Minutes Page 1 of 7 Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given fl-vice the amount of time as a member of the public who does not require the assistance of a translator to address the City Council. It is the request of the City Council that members ofthe public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens from the city secreta,y. By law no action may be taken during Presentations of Citizens. Council Member Parks spoke regarding the selection of the Founders Day Event Theme. WORKSHOP Workshop items are for discussion only and no action will be taken. 1. Presentation on proposed Draft Landscape and Tree Preservation Ordinance. Howard Koontz, Laura Mueller and Brent Luck gave a presentation which is on file. No action was taken regarding this item. CONSENT AGENDA The following items are anticipated to require little or no individualized discussion due to their nature being clerical, ministerial, mundane or routine. In an effort to enhance the efficiency of City Council meetings, it is intended that these items will be acted upon by the City Council with a single motion because no public hearing or determination is necessa,y However, a City Council Member or citizen may request separate deliberation for a specific item, in which event those items will be removed from the consent agenda prior to the City Council voting on the consent agenda as a collective, singular item. Prior to voting on the consent agenda, the City Council may add additional items that are listed elsewhere on the same agenda. Ginger Faught requested no action be taken on items 8 and 10, as the developer has failed to submit bonds and complete final inspections per Public Works Director Aaron Reed. Via unanimous consent, item 7 was considered individually. 2. Approval of the November 1, 2022, City Council regular meeting minutes. 3. Approval of a Hotel Occupancy Tax Grant Program Funding Agreement between the City of Dripping Springs and the Friends of the Pound House Foundation. 4. Approval of a Hotel Occupancy Tax Grant Program Funding Agreement betweJn the City of Dripping Springs and the Dripping Springs Visitors Bureau. 5. Approval of Parks & Community Services Sponsorship Program. Sponsor: Council Member Parks. 6. Approval of the October 2022 City Treasurer's Report. City Co1111cil November 15, 2022 Workshop & Regular Meeting Minutes Page 2 of7  9. Approval to authorize the City Administrator to enter into and execute a Co- Sponsorship Agreement with Ashley Tullis for the public purpose of promoting tourism and civic engagement through the Christmas on Mercer Movie Night holiday event. Sponsor: Council Member Parks 11. Approval of an updated agreement with new rates for engineering services with Burgess & Niple. Sponsor: Mayor Foulds, Jr. A motion was made by Mayor Pro Tem Manassian to approve Consent Agenda items 2 - 6, 9 and 11. Council Member Tahuahua seconded the motion which carried unanimously 5 to 0. 7. Approval of a Resolution Accepting Improvements and Approving and Accepting a Maintenance Bond for Driftwood Subdivision West Water Connection. Ginger Faught presented the staff report which is on file. Staff recommends approval of the resolution. A motion was made by Mayor Pro Tem Manassian to approve a Resolution Accepting Improvements and Approving and Accepting a Maintenance Bond for Driftwood Subdivision West Water Connection. Council Member Parks seconded the motion which carried unanimously 5 to 0. Filed as Resolution No. 2022-R38 No action was taken on Consent Agenda items 8 and 10. 8. Approval of a Resolution Accepting Improvements and Approving and Accepting a Maintenance Bond for Driftwood Club Core Phase 1 and 2 Water and Wastewater. 10. Approval of a Resolution Accepting Improvements and Approving and Accepting a Maintenance Bond for Driftwood Club Core Phase 3 Water and Wastewater. BUSINESS AGENDA 12. Public hearing and consideration of Sign Variance Requests to allow an off-premises pole sign at 304 Mercer Street for Mercer Street Warehouse District, located at 330 Mercer Street. Applicant: Dean Erickson, Carter Core Fund. a. Applicant Presentation - Applicant Dean Erickson presented the item. b. Staff Report - Michelle Fischer presented the Sign Administrator's staff report which is on file. Staff recommends approval with the following conditions: (1) Daily display signs for the businesses identified on the pole sign shall not be displayed adjacent to Mercer Street and near the pole sign; (2) The building located at 304 Mercer Street may have a small tenant panel on the pole sign; (3) The pole sign shall not be illuminated; City Council November 15, 2022 Workshop & Regular Meeting Minutes Page 3 o/7  (4) No other pennanent free standing signs shall be allowed at 304 Mercer Street and 330 Mercer Street in addition to the existing pole sign and the proposed pole sign; and (5) No directional signs shall be allowed at 304 Mercer Street and 330 Mercer Street for the businesses identified on the pole sign. c. Public Hearing - No one spoke during the Public Hearing. d. Sign Variance to allow an Off-Premises Sign e. Sign Variance to allow a Pole Sign A motion was made by Council Member Parks to approve, with staff conditions, a Sign Variance Requests to allow an off-premises pole sign at 304 Mercer Street for Mercer Street Warehouse District, located at 330 Mercer Street. Mayor Pro Tem Manassian seconded the motion which carried unanimously 5 to 0. 13. Discuss and consider approval of an Annexation Petition and direction to staff to negotiate an Annexation Agreement with owners to annex approximately 5.00 acres in the extraterritorial jurisdiction, situated in the GNRR Co Survey located at 4300 E US 290. Applicant: Daniel Besa. a. Applicant Presentation - Applicant Pat Besa was available for questions. b. Staff Report - Tory Carpenter presented the staff report which is on file. Staff recommends approval of the annexation petition. c. Annexation Petition - A motion was made by Mayor Pro Tern Manassian to approve an Annexation Petition and direction to staff to negotiate an Annexation Agreement with owners to annex approximately 5.00 acres in the extraterritorial jurisdiction, situated in the GNRR Co Survey located at 4300 E US 290. Council Member Parks seconded the motion which carried unanimously 5 to 0. 14. Discuss and consider approval of an Ordinance Amending Chapter 24. Building Regulations, Article 24.02. Technical and Construction Codes and Standards, Section 24.02.064. Permit Exemptions eliminating building permit requirement for sheds less than 200 square feet in area. Sponsor: Councilmember Tahuahua a. Staff Report - Shane Pevehouse presented the staff report which is on file. Staff recommends approval of the ordinance. b. Public Hearing - Keenan Smith spoke in favor of the ordinance. c. Ordinance - A motion was made by Council Member Tahuahua to approve an Ordinance Amending Chapter 24. Building Regulations, A1iicle 24.02. Technical and Construction Codes and Standards, Section 24.02.064. Permit Exemptions eliminating building permit requirement for sheds less than 200 square feet in area. Council Member Parks seconded the motion which carried unanimously 5 to 0. Filed as Ordinance No. 2022-42 City Co1111cil November 15, 2022 Workshop & Regular Meeting Mi1111tes Page 4 o/7  15. Discuss and consider approval of a Professional Services Agreement with Keenan Smith for Project Manager Services. Sponsor: Mayor Pro Tem Manassian. A motion was made by Council Member Crow to approve a Professional Services Agreement with Keenan Smith for Project Manager Services. Mayor Pro Tem Manassian seconded the motion which carried unanimously 5 to 0. 16. Public hearing and consideration of approval of an Ordinance of the City of Dripping Springs, Texas amending the current 2021-2022 Fiscal Year Budget; Finding Municipal Purposes; Authorizing Expenditures. Shawn Cox let the City Council know that the caption is incorrect and should read "2022- 2023 Fiscal Year Budget". a. Staff Report - Shawn Cox presented the staff report which is on file. Staff recommends approval of the ordinance. b. Public Hearing - No one spoke during the Public Hearing. c. Budget Amendment Ordinance - A motion was made by Mayor Pro Tem Manassian to approve an Ordinance of the City of Dripping Springs, Texas amending the current 2021-2022 Fiscal Year Budget; Finding Municipal Purposes; Authorizing Expenditures. Council Member King seconded the motion which canied unanimously 5 to 0. Filed as Ordinance No. 2022-43 17. Discuss and consider approval of a Contract between Brightly and the City of Dripping Springs to provide software solutions for permitting, planning, and code enforcement. Shane Pevehouse presented the staff report which is on file. Staff recommends approval of the contract. A motion was made by Council Member King to approve a Contract between Brightly and the City of Dripping Springs to provide software solutions for permitting, planning, and code enforcement. Council Member Tahuahua seconded the motion which carried unanimously 5 to 0. REPORTS Reports of Staff, Boards, Com,n;ssions, Committees, Boards and Agencies are on file and available for review upon request. The City Council may prov;de staffdirection; however, no action may be taken. Report is on file and available for review upon request. 18. Planning Department Report A motion was made by Mayor Pro Tern Manassian to adjourn into Executive Session under Texas Government Code Section 551.071, Consultation with City Attorney and 551.074, Deliberation of Personnel Matters, and regarding Executive Session Agenda items 19 - 21. Council Member King seconded the motion which carried unanimously 5 to 0. CityC01111cil November 15, 2022 Workshop & Regular Meeting Minutes Page 5 o/7 EXECUTIVE SESSION AGENDA The City Council for the City ofDripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The City Council for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. 19. Consultation with City Attorney related to litigation regarding the South Regional Water Reclamation Project, Wastewater Permits, Code Enforcement, and related items. Consultation with City Attorney, 551.071 20. Deliberation regarding the appointment, employment, evaluation, reassignment, compensation, and duties of the Administrative Assistant (Receptionist), Utility Billing Clerk/Administrative Assistant, and Deputy City Secretary. Deliberation of Personnel Matters, 551.074 21. Consultation with City Attorney related to legal issues regarding building inspections by the city's building inspection vendor. (551. 071, Consultation with Attorney). The City Council met in Executive Session from 8:001 p .m. - 8:37 p.m. No action or vote was taken during Executive Session. Mayor Foulds, Jr. returned the meeting to Open Session at 8:37 p.m. UPCOMING MEETINGS Citv Council & Board ofAdiustment Meetings December 6, 2022, at 6:00 p.m. (CC & BOA) December 20, 2022, at 6:00 p.m. (CC) January 3, 2022, at 6:00 p.m. (CC & BOA) January 17, 2022, at 6:00 p.m. (CC) Board, Commission & Committee Meetings November 17, 2022, Farmers Market Committee at 10:00 a.m. November 17, 2022, Emergency Management Commission at 12:00 p.m. November 22, 2022, Planning & Zoning Commission at 6:00 p .m. November 28, 2022, Transportation Committee at 3:30 p.m. December 1, 2022, Historic Preservation Commission at 4:00 p.m. December 5, 2022, Parks & Recreation Commission at 6:00 p.m. ADJOURN A motion was made by Council Member Tahuahua to adjourn the meeting. Council Member Parks seconded the motion which carried unanimously 5 to 0. This workshop and regular meeting adjourned at 8:37 p.m. City Council November 15, 2022 Workshop & Regular Meeting Minutes Page 6 o/7  APPROVED ON: December 6, 2022 ra&1J.J, Bill Foulds, Jr., Mayor ...,,,,~,,,, ___ .::-...("\~\pping ,,,, .?~""..•···· .. ····•s.¢,, -- 0 ..· .·•. ~· ,, ATTEST: ~.- s i / ~'/ '•.. ~,,. 10! '<- $' 1 \u, ~ ~ : : ~ ~t<l> )( !~ ~,,, \ : ~I ,,' .._··.... V ....,·.: -· -- .. . ,:: Andrea Cunninghar ,,,,,,fnc.············· ,,,,,,,,, 19~"~ .::' ......-=- City Cou11cil November 15, 2022 Workshop & Reg11lar Meeting Mi1111tes Page 7 o/7