Dripping Springs Ranch Park Board of Directors

DRIPPING SPRINGS RANCH PARK BOARD OF DIRECTORS City of Dripping Springs Ranch Park Event Center, 1042 Event Center Drive Wednesday, August 02, 2023 at 11:00 AM MINUTES CALL TO ORDER AND ROLL CALL With a quorum of the Board present, Vice Chair Polk called the meeting to order at 11:05 a.m. Board Members present were: Terry Polk, Vice Chair Pam Owens, Secretary Penny Reeves Mike Carroll Board Member absent was: Todd Purcell, Chair Staff, Consultants & Appointed/Elected Officials present were: Parks & Community Services Director Andy Binz DSRP Manager Emily Nelson DSRP Assistant Manager Lily Sellers DSRP Program Coordinator Caylie Houchin PRESENTATION OF CITIZENS A member of the public who desires to address the Board regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Board's consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speaker are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens for the City Secretary. By law no action may be taken during Presentation of Citizens. No one spoke during Presentation of Citizens. DSRP Board of Directors August 2, 2023 Regular Meeting Minutes Page 1 of 3 MINUTES 1. Discuss and consider approval of the May 3, 2023, Dripping Springs Ranch Park Board regular meeting minutes. A motion was made by Board Member Reeves to approve the May 3, 2023, Dripping Springs Ranch Park Board regular meeting minutes. Secretary Owens seconded the motion which carried unanimously 4 to 0. BUSINESS 2. Discuss and consider recommendation regarding a Co-Sponsorship Agreement Between the City of Dripping Springs and the Dripping Springs Methodist Church regarding the Wild Game Dinner. A motion was made by Secretary Owens to recommend City Council approval of a Co- Sponsorship Agreement Between the City of Dripping Springs and the Dripping Springs Methodist Church regarding the Wild Game Dinner. Board Member Reeves seconded the motion which carried unanimously 4 to 0. 3. Discuss and consider recommendation regarding a Co-Sponsorship Agreement between the City of Dripping Springs and Dripping Helping Hands for the Empty Bowl Project. A motion was made by Board Member Reeves to recommend City Council approval of a Co- Sponsorship Agreement between the City of Dripping Springs and Dripping Helping Hands for the Empty Bowl Project. Secretary Owens seconded the motion which carried unanimously 4 to 0. 4. Discuss and consider recommendation regarding a Co-Sponsorship Agreement between the City of Dripping Springs and LOOMC Charities, Inc. for the Goat Couture Event on September 9, 2023, at Dripping Springs Ranch Park. A motion was made by Secretary Owens to recommend City Council approval of a Co- Sponsorship Agreement between the City of Dripping Springs and LOOMC Charities, Inc. for the Goat Couture Event on September 9, 2023, at Dripping Springs Ranch Park. Board Members Reeves seconded the motion which carried unanimously 4 to 0. 5. Discuss and consider a recommendation regarding a budget amendment to host an ice rink at Dripping Springs Ranch Park from December 7, 2023-January 7, 2024; and to recommend City Council accept the bid and negotiate a contract. A motion was made by Board Member Reeves to recommend City Council approval with the condition that staff provide more details to show the event will pay for itself. Board Member Carroll seconded the motion which carried unanimously 4 to 0. DSRP Board of Directors August 2, 2023 Regular Meeting Minutes Page 2 of 3 REPORTS The following reports relate to the administration of the Dripping Springs Ranch Park Event Center. The Board may provide staff direction; however, no action may be taken. Reports are on file and available for review upon request. 6. Eclipse Report regarding Primitive Camping and RV Plan. 7. Dripping Springs Ranch Park & Event Center Report Emily Nelson, DSRP Manager EXECUTIVE SESSION The Dripping Springs Ranch Park Board of Directors for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Dripping Springs Ranch Park Board of Directors for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Board did not meet in Executive Session. UPCOMING MEETINGS DSRP Board Meetings September 6, 2023, at 11:00 a.m. October 4, 2023, at 11:00 a.m. November 1, 2023 at 11:00 a.m. City Council Meetings August 15, 2023, at 6:00 p.m. September 5, 2023, at 6:00 p.m. September 19, 2023, at 6:00 p.m. ADJOURN A motion was made by Board Member Reeves to adjourn the meeting. Board Member Carroll seconded the motion which carried unanimously 4 to 0. This regular meeting adjourned at 11:58 a.m. DSRP Board of Directors August 2, 2023 Regular Meeting Minutes Page 3 of 3