Emergency Management Commission Regular Meeting

EMERGENCY MANAGEMENT COMMISSION REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Thursday, January 21, 2021 at 12:00 PM MINUTES MEETING SPECIFIC VIDEOCONFERENCE INFORMATION Join Zoom Meeting https://us02web.zoom.us/j/82449184508?pwd=OXV3RzlPdGdCSHRqNThjaFd2WXkzUT09 Meeting ID: 824 4918 4508 Passcode: 462976 Dial Toll Free: 877 853 5257 US Toll-free 888 475 4499 US Toll-free Find your local number: https://us02web.zoom.us/u/kbwbzFqPRK Join by Skype for Business: https://us02web.zoom.us/skype/82449184508 CALL TO ORDER AND ROLL CALL Commission Members Bonnie Humphrey, Chair Kay Allen Roman Baligad Scott Collard Gordon DeWitte Doug Fowler Ron Hood Curt Marek Dillon Polk Commission Members absent were: Bill Little, Vice Chair Mike Jones Amy Roedl Staff, Consultants & Appointed/Elected Officials Council Member April Harris Allison Records Management Clerk Sherry Canady Emergency Management Commission January 21, 2021 Regular Meeting Minutes Page 1 of 4 With a quorum of the Commission present, Chair Humphrey called the meeting to order at 12:05 p.m. PLEDGE OF ALLEGIANCE Chair Humphrey led the Pledge of Allegiance to the Flag PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Commission. It is the request of the Commission that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. No one spoke during Presentation of Citizens. MINUTES 1. Discuss and consider approval of the Emergency Management Commission regular meeting minutes November 19, 2020. A motion was made by Commissioner Allen to approve the Emergency Management Commission regular meeting minutes of November 19, 2020. Commissioner Polk seconded the motion which carried unanimously 9 to 0. BUSINESS 2. Discuss and consider acceptance of the voluntary resignation of Commissioner Amy Roedl. Chair Humphrey stated that Commissioner Roedl has not been in attendance for some time and submitted a brief resignation stating she was moving to a new location. A motion was made by Chair Humphrey to accept the resignation of Commissioner Amy Roedl. Commissioner Collard seconded the motion which carried unanimously 9 to 0. Chair Humphrey stated they are actively seeking a person to fill the Commission roll and whoever is selected will coordinate ahead of time with non-profits and deploy resources during a disaster. It needs to be someone who can also be at EOC when required. STANDING COMMITTEE REPORTS 3. Emergency Management Coordinator Report Roman Baligad, Coordinator Emergency Management Commission January 21, 2021 Regular Meeting Minutes Page 2 of 4  COVID 19 update City Hall is maintaining operations but remains closed to in person business for at least two more months. Due to traffic flow issues, First Medical Response is relocating to the parking lot at Ranch Park. They will have a shipment of 300-400 vaccines arriving soon but have a 5,000 person wait list. If you need to sign up or know someone who needs to sign up for the vaccine, it is highly recommended to get your name on as many lists possible. It is this way state-wide. Martins Wellness will receive the vaccine for distribution to the Senior Center. Hays County is waiting for a shipment of 1900 doses of vaccine and may give an allotment to First Med Response, Martins Wellness and DS Pharmacy to distribute. • The City has a new Treasurer. His name is Shawn Cox and will replace Gina Gillis who is retiring in February. • The Hays County Livestock and Expo starts Saturday at Ranch Park and runs through the next week. Working with Tina at the Park to enforce COVID safety. • The Basic Plan is now on the MyEOP app. 4. Operations Committee Report ESD No. 1 – Commissioner Doug Fowler • December was a busy month and call volume is up overall with busiest days being Tuesday and Wednesday. • An offer has been submitted for property on North RR 12. If successful, we should have a new facility by next year. Constable Precinct 4 – Commissioner Ron Hood • Call volume the same and in good shape with PPE. ESD No. 6 – Commissioner Scott Collard • Keeping up with daily changes to vaccine plans. • Adequate PPE for next three months. • Call volume up but nothing major. • Personnel will get their second vaccine starting Monday. Staff is being tested every day when they report for duty. Administrative staff are being tested twice a week and volunteers testing before training their staffing stations. • Burn ban is off. • Fire Station 74 is going well. There have been a few weather delays. 5. Planning Committee Report Nothing to report. 6. Logistics Committee Report a) Generator Subcommittee Commissioner Baligad reported he is still waiting on quote from electrician. Also, the antenna will be installed in the parking lot of Ranch Park instead of the flower bed area. Emergency Management Commission January 21, 2021 Regular Meeting Minutes Page 3 of 4  b) VOAC Subcommittee Nothing to report. 7. Public Relations Committee Commissioner Allen reported on the question from the last meeting concerning the Century News articles on Wildland Fires. Bonnie, the former editor, said yes, the Commission could use the articles on the website and other platforms. The Commission was listed in the article which gives them ownership. Chair Humphrey asked that the material be given to Roman so the City PR staff person will have the files. 8. Finance Committee Report Commissioner Baligad reported that it is time to think about budget needs and purchases for Emergency Management. UPCOMING MEETINGS Emergency Management Commission Meetings February 18, 2021 at 12:00 p.m. March 18, 2021 at 12:00 p.m. April 15, 2021 at 12:00 p.m. City Council Meetings February 9, 2021 at 6:00 p.m. February 16, 2021 at 6:00 p.m. March 9, 2021 at 6:00 p.m. ADJOURN Via unanimous consent, the Commission adjourned at 12:29 p.m. Emergency Management Commission January 21, 2021 Regular Meeting Minutes Page 4 of 4