Farmers Market Association Board Regular Meeting

FARMERS MARKET ASSOCIATION BOARD REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Thursday, April 15, 2021 at 10:00 AM MINUTES VIDEOCONFERENCE MEETING This meeting will be held via videoconference and the public is encouraged and welcome to participate. Public comment may be given during the videoconference by joining the meeting using the information below. Public comment for this meeting may also be submitted to the City Secretary at acunningham@cityofdrippingsprings.com, no later than 9:00 a.m., the day of the meeting. The Farmers Market Association Board respectfully requests that all microphones and webcams be disabled unless you are a member of the Board. City staff, consultants and presenters please enable your microphone and webcam when presenting to the Board. Join Zoom Meeting https://us02web.zoom.us/j/83536569063?pwd=aEhZOGtwUlhwT1Juek0zY00xTW00dz09 Meeting ID: 835 3656 9063 Passcode: 976696 Dial Toll Free: 888 475 4499 US Toll-free 877 853 5257 US Toll-free Find your local number: https://us02web.zoom.us/u/kcY7T9EIh2 Join by Skype for Business: https://us02web.zoom.us/skype/83536569063 CALL TO ORDER AND ROLL CALL Board Members present were: Gouri Johannsen, Chair Marianne Simmons, Vice Chair Teresa Strube, Secretary David Vincent (left meeting at 11:23 a.m.) Nikki Dahlin Claudia Oney Board Member absent was: Janet Musgrove Farmers Market Association Board April 15, 2021 Regular Meeting Minutes Page 1 of 4  Staff, Consultants & Appointed/Elected Officials Parks & Community Services Director Kelly Schmidt Farmers Market Manager Charlie Reed Farmers Market Assistant Johnna Krantz Mayor Pro Tem Taline Manassian With a quorum of the Board present, Chair Johannsen called the meeting to order at 10:06 a.m. PRESENTATION OF CITIZENS A member of the public who desires to address the Board regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Board's consideration of that item. Citizens wishing to discuss matters not contained with in the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speaker are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens for the City Secretary. By low no action may be taken during Presentation of Citizens. MINUTES 1. Discuss and consider approval of the March 25, 2021 Farmers Market Association Board regular meeting minutes. A motion was made by Board Member Dahlin to approve the March 25, 2021 Farmers Market Association Board regular meeting minutes. Vice Chair Simmons seconded the motion which carried unanimously 6 to 0. MARKETING AND PUBLIC RELATIONS 2. Discuss and consider possible action regarding the Farmers Market Website content. Kelly Schmidt presented the staff report which is on file. Charlie Reed recommends the marketing plan follow the declared intent. Chair Johannsen requested that website changes be part of the comprehensive marketing plan, and Board Member Vincent will assist with the project. MARKET VENUE 3. Discuss and consider approval of a Farmers Market Vendor Application for Yallatizers. Applicant: Mohamed Mhirsi The applicant presented the item, and documents related to application are on file. Farmers Market Association Board April 15, 2021 Regular Meeting Minutes Page 2 of 4  A motion was made by Board Member Oney to deny the application as presented for failure to submit appropriate documentation of kitchen certification, production facility and product labels. Board Member Vincent seconded the motion which carried unanimously 6 to 0. RULES AND REGULATIONS SUBCOMMITTEE 4. Discuss and consider possible action regarding booth tent rules. a) Canopy Restrictions b) Pole Weight Requirements The Board discussed Canopy and Tent Weight Requirements, which are under the jurisdiction of the City. The weight limit as published by the City will be added to the Farmers Market Rules and Regulations. Charlie Reed will order new weights for the City’s booth. OTHER BUSINESS 5. Discuss and consider possible action regarding the Farmers Market Fiscal Year 2021- 2022 Budget request. Kelly Schmidt presented the staff report and budget documents which are on file. Chair Johannsen introduce her budget, with the intent to increase/decrease where appropriate at the next meeting. Chair Johannsen and Kelly Schmidt will collaborate on the two budget versions. EXECUTIVE SESSION The Farmers Market Association Board for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Farmers Market Association Board for the City of Drippings Springs may act upon any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Board did not meet in Executive Session. UPCOMING MEETINGS Farmers Market Association Board Meetings May 20, 2021 at 10:00 a.m. June 17, 2021 at 10:00 a.m. July 15, 2021 at 10:00 a.m. City Council Meetings April 20, 2021 at 6:00 p.m. May 11, 2021 at 6:00 p.m. Farmers Market Association Board April 15, 2021 Regular Meeting Minutes Page 3 of 4  May 18, 2021 at 6:00 p.m. ADJOURN A motion was made by Board Member Dahlin to adjourn the meeting. Vice Chair Simmons seconded the motion which carried unanimously 5 to 0. This regular meeting adjourned at 11:43 p.m. Teresa Strube Teresa Strube, Secretary Famers Market Association Board Farmers Market Association Board April 15, 2021 Regular Meeting Minutes Page 4 of 4