Farmers Market Committee Meeting

City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, April 14, 2015 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Gouri Johannsen Brandon Willin Kambra Bolch Aimee Mick Teresa Strube Aubrey Munguia Vacancy Market Managers: Stacy Qualls II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. III. MINUTES A. Approval of Regular Meeting Minutes, March 10, 2015 3 IV. BUSINESS Discussion and possible action regarding: A. Review Vendor Applications 5 B. Farmers Market Manager's Monthly Report 6 C. Market Events Update D. Farmers Market Association Board and Vendor Participation in Supplemental Nutrition 7 Assistance Program (SNAP) E. Acquisition of Public Address System for the Market 8 F. Review and Approval of Revised Vendor Application G. Report on the Buy Fresh, Buy Local Program H. Submission of the Healthy Living with Texas Produce 2015 Texas Department of 9 Agriculture Grant I. Market Safety - Enforcement of Safety Guidelines J. 2015 Market Events Planning K. New Design and Purchase of Market Banner L. Appointment of Representative of the Veterans Memorial Park/The Triangle Advisory Committee M. Participation at the Belterra Lawn Party on May 9, 2015 22 N. Review of the Farmers Market Manager's Job Description V. ANNOUNCEMENTS A. Regular City Council Meeting, April 14, 2015 at 5:30pm B. Regular Parks & Recreation Commission Meeting, May 11, 2015, at 6:00pm C. Regular Farmers Market Association Board Meeting, May 12, 2015 at 10:00am VI. Adjourn  All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon’s Texas Codes, Annotated. I certify that the above notice of meeting was posted at City of Dripping Springs City Hall and website, www.cityofdrippingsprings.com on the of , 2015 at o’clock __M. ____________________________________________ Kerri Craig, City Secretary This facility is wheelchair accessible. Accessible parking spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725.  MEETING MINUTES Amended City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, March 10, 2015 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Gouri Johannsen Brandon Willin Kambra Bolch Aimee Mick Teresa Strube Aubrey Munguia Vacancy Market Managers: Stacy Qualls The Regular Meeting of the City of Dripping Springs Farmers Market Association Board was called to order at 10:04 AM, Tuesday, March 10, 2015 by Marianne Simmons, Chair. Roll call was taken and members present included Gouri Johannsen, Kambra Bolch, Teresa Strube, Aubrey Munguia and Aimee Mick, acting as secretary. Members absent were Brandon Willin. Also present were Stacy Qualls, Market Manager and new member candidate Diana Black. II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. See Item IV.I. III. MINUTES A. Approval of Regular Meeting Minutes, February 10, 2015 A motion to approve the February 10, 2015 Regular Meeting minutes as written was made by Teresa Strube and seconded by Aubrey Munguia, VOTE: 6-for, 0-against, 1-absent. Motion passes. IV. BUSINESS Discussion and possible action regarding: A. Recommendation on Appointment to Farmers Market Association Board Diana Black, Master Gardner with Hays County Extension Office has agreed to serve on the Dripping Springs Farmers Market Association Board. The Dripping Springs Farmers Market Association Board will recommend, to the Dripping Springs City Council, the approval of the appointment of Diana Black. B. Farmers Market Association Board and Vendor Participation in Supplemental Nutrition Assistance Program (SNAP) This item was tabled at this time. The City is the responsible party the Dripping Springs Farmers Market to become a SNAP participant, so the decision would be made by the city. Individual vendors can become SNAP participants on their own. C. New Design and Purchase of Market Banner The Texas Department of Agriculture (Go Texan) provided the Dripping Springs Farmers Market with a new banner and a sandwich board, free of charge. The market will use these new materials until the new design of the banner can be completed. D. Update on Status of Veterans Memorial Park/The Triangle Advisory Committee The Parks and Recreation Committee recommended a Triangle Advisory Committee. After the Dripping Springs City Council approves the Triangle Advisory Committee, member 3  selection will take place. E. Planning for Presentation and Information for the Vendor Social and Orientation to be held March 11, 2015 Final plans for the Vendor Social were discussed. The Social will be held in the Veterans Hall. F. Acquisition of Public Address System for the Market This item was tabled until Brandon Willin can be present. G. Review and Possible Changes to Market Layout Continued discussion about process for making the decision of where vendors are placed. H. Review and Approval of Revised Vendor Application This item was tabled for additional review by subcommittee. I. Overview of Belterra Farmers Market, Gergo Prolaky A presentation by Gergo Perlaky, Lifestyle Director, Belterra was made to inform the Board Members of plans to hold a farmers market at Belterra in conjunction with a food and music event already underway on the 3rd Thursday of every month, starting April 16. A number of the Dripping Springs Farmers Market vendors already agreed to attend and he will be in contact with additional vendors. J. Planning of Upcoming Chef Demonstration Continued discussion about suggested dates for Demo. V. ANNOUNCEMENTS A. Regular City Council Meeting, March 10, 2015 at 5:30pm B. Regular Parks & Recreation Commission Meeting, April 13, 2015, at 6:00pm C. Regular Farmers Market Association Board Meeting, April 14, 2015 at 10:00am VI. ADJOURN A motion was made by Teresa Strube and seconded by Kambra Bolch to adjourn the Regular Meeting of the City of Dripping Springs Farmers Market Association at 11:52 AM. VOTE: 5-for, 0-against, 2- absent. Motion passes. 4 From: CODS-Farmers Market To: Craig, Kerri Subject: Agenda - chef demo Date: Tuesday, April 7, 2015 10:47:50 AM > I spoke with Josh on 4/7/15. He is flexible on dates > > > > > -----Original Message----- > From: josh raymer [mailto:bakeryjoju@gmail.com] > Sent: Monday, April 6, 2015 2:04 PM > To: Adner, Stephanie > Subject: chef demo, > > My name is Josh Raymer, I am a baker/pizza maker on Fredericksburg Texas. I am curious to know if you guys would like a chef demo? Could bring my pizza oven, and demo some of your local farmers goods. Marianne is familiar with my set up. Hope that y’all are doing well, and that you have a big Wednesday. It would be fun for me, Thanks for your time! > Josh Raymer > Bakery JoJu, > Fredericksburg Texas > 1(830)992-1963 > > _______________________________________________________________________________________ > This inbound email has been scanned by the DD Email Security System and deemed safe from viruses, trojans and malware. > _______________________________________________________________________________________ > > _______________________________________________________________________________________ > This outbound email has been scanned by the DD Email Security System and deemed safe from viruses, trojans and malware. > _______________________________________________________________________________________Stacy Qualls > Dripping Springs Farmers Market > Market Manager 5  INTEROFFICE MEMORANDUM TO: CITY COUNCIL MICHELLE FISCHER FROM: STACY QUALLS, MARKET MANAGER SUBJECT: FARMERS MARKET UPDATE DATE: 4/1/2015 Spring has arrived and the market is beginning to burst with the bounty of the season. More farmers are returning and new applications have been accepted. Starting this month, Texas Hills Vineyard from Johnson City will be selling wine by the glass. We invite you all to enjoy a glass of wine while browsing the market. Bee Creek Farms from Spicewood is a new vendor who will be offering Peaches and Pears starting in late May. Other new vendors are Bradley’s Microgreens and The Fish Tender. After discussion by the Farmers Market Association Board and the City Treasurer, a decision was made for the market to not participate in SNAP (Supplemental Nutrition Assistance Program). The program, which allows for low income families to use their SNAP cards to purchase food from the farmers market, would require too much time and the City doesn’t have the resources to devote to it at this time. The farmers market would like to encourage the individual vendors to become participants in SNAP so that all members of our community can enjoy the benefits of eating local produce. The farmers market is very pleased to hear that plans are in the works to fix the washed out culvert in the parking lot. This improvement will be appreciated by our customers. 6 7 8 From: CODS-Farmers Market To: Craig, Kerri; CODS-Farmers Market; Marianne Simmons Subject: Healthy living grant - DSFM agenda item Date: Tuesday, April 7, 2015 11:42:28 AM Emily Vaneck -Spoke with her on 4/7/15 - Nutrition student at Texas State - Worked at The Sustainable Food center in Austin - Has experience being the lead presenter in a cooking demonstration - Willing to commit to one presentation (I believe she would do more if we need her. She is looking for a weekly paid position. I told her we don't have the resources to offer that) -Referred from the Dietetic Internship Director from Texas State University. (B.J. Friedman is no longer the director) Stacy Qualls Dripping Springs Farmers Market Market Manager Begin forwarded message: From: CODS-Farmers Market <farmersmarket@cityofdrippingsprings.com> Date: April 7, 2015 at 11:16:16 AM CDT To: "emvaneck@gmail.com" <emvaneck@gmail.com> Subject: Dripping Springs farmers market Hi Emily, Thank you for connecting me about participating in the nutrition demo at the farmers market. I will keep you informed as more details become available to me. Best wishes Stacy Qualls Dripping Springs Farmers Market Market Manager 512-633-1765 9 From: CODS-Farmers Market To: Craig, Kerri Subject: Healthy Living Grant - Meals On Wheels - agenda item Date: Tuesday, April 7, 2015 12:48:35 PM Stacy Qualls Dripping Springs Farmers Market Market Manager Begin forwarded message: From: <farmersmarket@cityofdrippingsprings.com> Date: April 4, 2015 at 8:44:17 AM CDT To: "smarceaux@mealsonwheels.org" <smarceaux@mealsonwheels.org> Subject: Dripping Springs Farmers Market and Meals on Wheels Hi Seanna, Thanks for getting back to me so quickly. I'm sorry I couldn't answer my phone on Wednesday but that is when we have our farmers market. Thursday morning I left for Minneapolis to spend Easter with my family. I will be back Monday night. The grant we are applying for is from the Texas Department of Agriculture. They would like us to partner with a nutritionist to put on four separate presentations at the farmers market. Our market is open every Wednesday from 3-7pm. The presentations need to take place between May 1 and November 15, 2015. The presentations need to showcase produce from the market and teach consumers about nutrition and preparing healthy meals. The grant will reimburse us to purchase/rent the equipment necessary (P.A. system, plates, utensils, canopy, chairs, food) and to advertise the events. We have a volunteer board that would be willing to help plan and prepare for the events as well. I look forward to speaking with you next week. Happy Easter! Stacy Qualls Dripping Springs Farmers Market Market Manager 10 From: CODS-Farmers Market To: Craig, Kerri; Marianne Simmons; CODS-Farmers Market Subject: Healthy Living Grant, possible presenters - agenda items Date: Tuesday, April 7, 2015 12:40:00 PM Two more possible presenters 1. Seanna Marceaux (512-476-6325) is the director of Meals on Wheels. Her Nutrition Services Coordinator is a licensed and registered dietician who is experienced with cooking demos and enthusiastically providing nutritional information. Seanna and I have exchanged information via voicemails. I tried calling her today (4/715) but she is out of the office. 2. Hallie Nix (281-475-6311)is a junior at Texas State working towards a BA in Nutrition with a concentration in dietetics. Stacy Qualls Dripping Springs Farmers Market Market Manager 11 12 13 14 15 16 17 18 19 20 21 From: CODS-Farmers Market To: Craig, Kerri; Marianne Simmons Subject: Fwd: Belterra Summer Lawn Party event - Agenda item Date: Tuesday, April 7, 2015 11:58:10 AM I spoke with Lindsey Smith (512-524-2953 ext 101) from Belterra on 4/7/15 The Event is at the Belterra rec center Saturday May 9th 12-4pm. Set-up begins at 10:30am. They would like us to bring 6 small watermelons to use as bowling balls and other sliced watermelons to pass out as treats. We could set up a 10x10 canopy with farmers market items to sell. They will provide the bowing pins. I told her we would make a decision on April 14 at our board meeting. She'd like to know asap to be able to include us in their marketing. Sounds like a great opportunity to promote the market to the Belterra community. Unfortunately I will be in Las Vegas that weekend. Stacy Qualls Dripping Springs Farmers Market Market Manager Begin forwarded message: From: CODS-Farmers Market <farmersmarket@cityofdrippingsprings.com> Date: April 5, 2015 at 9:52:43 AM CDT To: "<shermayne@bounceaustin.com>" <shermayne@bounceaustin.com> Subject: Re: Belterra Summer Lawn Party event Hi Shermayne, Thank you for thinking of including the farmers market in your big event on May 9th. A couple quick questions; What is the theme of the event? Would we have a booth space to sell produce along with managing the watermelon bowling? Are you looking for our food vendors to participate as well? I will discuss this opportunity with the farmers market board and get back to you asap. My mobile number is 512-633-1765. I look forward to hearing from you, Stacy Qualls Dripping Springs Farmers Market Market Manager On Apr 3, 2015, at 1:36 PM, Shermayne Crawford <shermayne@bounceaustin.com> wrote: Hello! We are helping plan a big event at Belterra on Saturday, May 9th from noon to 4. We are thinking of having a watermelon bowling area and then give out some watermelon slices and other fruit. We thought this would be a great way to pull in the Dripping Springs Farmers Market. Is this something you think you would be interested in helping to plan and oversee? If so, let us know the prices for the watermelons and any other fees. We are expecting about 800 people at this event! 22 Thank you! Shermayne Crawford · Senior Publicist bounce | Events · Marketing · PR shermayne@bounceaustin.com 336 South Congress Avenue | Suite 512 | Austin, TX 78704 ofc 512.524.2953 Ext:103| Like | Follow | Link _______________________________________________________________________________________ This inbound email has been scanned by the DD Email Security System and deemed safe from viruses, trojans and malware. _______________________________________________________________________________________ 23