Farmers Market Committee Meeting

City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, July 14,2015 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Gouri Johannsen Aimee Mick Diana Black Teresa Strube Aubrey Munguia VACANT VACANT Market Managers: Stacy Quails and Carolyn Hodges IT PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. III. MINUTES A. Approval of Regular Meeting Minutes, May 12, 2015 B. Approval of Regular Meeting Minutes, June 9, 2015 IV. BUSINESS Discussion and possible action regarding: A. Appointment of Board Vice Chair and Secretary B. Board Vacancies (Two) C. FY 2015 Budget 1. Revenues and Expenses Monthly Report D. Review Vendor Applications E. Farmers Market Manager's Monthly Report F. Market Events: Planning and Updates I. Healthy Living Demo G. Appointment of Board Representative to Serve on the Proposed Veterans Memorial Park/The Triangle Advisory Committee H. Fiscal Year 2016 Budget Request (Deadline July 24, 2015) 1. Public Hearing 2. Approval of Budget Request V. ANNOUNCEMENTS A. Regular City Council Meeting, July 14, 2015 at 7:00pm B. Regular Parks & Recreation Commission Meeting, August 10, 2015, at 6:00pm C. Regular Farmers Market Association Board Meeting, August 11, 2015 at 10:00am VI. ADJOURN All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon's Texas Codes, Annotated. I certify that the above^tice of meeting wasposted at City ofDripping Springs City Hall and website, www,citvofdrippinssprims.com on the!^ offijt. 2015 ^ fM. Tig, '^ifyiea^a, Kern Craig, CityJSecretary Thisfacility is wheelchair accessible. Accessible parking spaces are available. Requestsfor auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725.  City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, July 14, 2015 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Gouri Johannsen Aimee Mick Diana Black Teresa Strube Aubrey Munguia VACANT VACANT Market Managers: Stacy Qualls and Carolyn Hodges II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. III. MINUTES A. Approval of Regular Meeting Minutes, May 12, 2015 3 B. Approval of Regular Meeting Minutes, June 9, 2015 5 IV. BUSINESS Discussion and possible action regarding: A. Appointment of Board Vice Chair and Secretary B. Board Vacancies (Two) 10 C. FY 2015 Budget 18 1. Revenues and Expenses Monthly Report 19 D. Review Vendor Applications 20 E. Farmers Market Manager's Monthly Report 28 F. Market Events: Planning and Updates 1. Healthy Living Demo G. Appointment of Board Representative to Serve on the Proposed Veterans Memorial Park/The Triangle Advisory Committee H. Fiscal Year 2016 Budget Request (Deadline July 24, 2015) 29 1. Public Hearing 2. Approval of Budget Request V. ANNOUNCEMENTS A. Regular City Council Meeting, July 14, 2015 at 7:00pm B. Regular Parks & Recreation Commission Meeting, August 10, 2015, at 6:00pm C. Regular Farmers Market Association Board Meeting, August 11, 2015 at 10:00am VI. ADJOURN All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon’s Texas Codes, Annotated. I certify that the above notice of  meeting was posted at City of Dripping Springs City Hall and website, www.cityofdrippingsprings.com on the of , 2015 at o’clock __M. ____________________________________________ Kerri Craig, City Secretary This facility is wheelchair accessible. Accessible parking spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725.  MEETING MINUTES City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, May 12, 2015 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Gouri Johannsen Brandon Willin Kambra Bolch Aimee Mick Teresa Strube Aubrey Munguia Diana Black Market Managers: Stacy Qualls The Regular Meeting of the City of Dripping Springs Farmers Market Association Board was called to order at 10:10AM, Tuesday, May 12, 2015 by Marianne Simmons, Chair. Roll call was taken and members present included Gouri Johannsen, Teresa Strube, Kambra Bolch and Brandon Willin, acting as secretary. Diana Black arrived at 10:45 and was sworn in before adjournment. Members absent were Aimee Mick and Aubrey Munguia. Also present were Stacy Qualls, Market Manager. II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. No presentations by citizens were made. III. MINUTES A. Approval of Regular Meeting Minutes, April 14, 2015 Voting on approval of April Minutes was tabled. Minutes were not complete. IV. BUSINESS Discussion and possible action regarding: A. City Secretary Administers Oath of Office for New Board Member Diana Black, Term Expiring June 2016 Diana Black was sworn in as Dripping Springs Farmers Market Board Association Member prior to adjournment of the meeting. B. Review Vendor Applications New vendor, Sew Pinkin’ Cute was approved by the market manager with inspection pending. C. Farmers Market Manager's Monthly Report Verbal report from the Market Manager to the Board regarding Farmers Market activities. D. Market Events Planning/Updates There will be no Chef Demo in May. E. Report on the Status of the Veterans Memorial Park/The Triangle Committee No action taken. Page 1 of 2 3  F. Review of Farmers Market Marketing Activities A subcommittee on marketing was created. Members Teresa Strube and Brandon Willin will serve on this committee. 1. Dripping Springs Chamber of Commerce Welcome Bags - 500 Due by May 20, 2015 2. Review of the Dripping Springs Outlook May 2015 Cover Photo and Note from the Editor 3. Dripping Springs Outlook June Advertisement Regarding the 2015 Tomato Round-Up Event 4. Discuss New Marketing Ideas such as a New Logo, New Banner, T-Shirts, and Cards or Fliers G. Discuss a New Design for and the Purchase of a Market Banner The discussion was around the City helping to look at marketing continuity. H. Discuss the Acquisition of a Portable Public Address System for the Farmers Market No action taken. I. Review of Possible Sponsorship of the USDA Food and Nutrition Service Summer Food Service Program (SFSP) The Dripping Springs Farmers Market will not participate in the SFSP program. J. Report on the Buy Fresh, Buy Local Program The sustainable food center is working on the website design and plans to have it up in July. The Dripping Springs Farmers Market will receive free membership for one year. K. Report on Texas Department of Agriculture Healthy Living with Texas Produce Grant 1. Status of Grant Proposal 2. Discuss Creating a Committee for Implementing the Program if the Grant is Awarded A committee including Diana Black, Gouri Johannsen, Aimee Mick and Marianne Simmons was created. L. Report on the Status of the 2015 Tomato Round-Up Event Work continues to prepare for event. M. Report on Repairs to the Culvert at Veterans Memorial Park\The Triangle Where the Market is Held No action taken. N. Discuss the Donation of Six Painted Rocking Chairs from Harriet Greenlee of Furniture in the Raw and Possible Plaques to be Added No action taken. V. ANNOUNCEMENTS A. Regular City Council Meeting, May 12, 2015 at 7:00pm B. Regular Parks & Recreation Commission Meeting, June 8, 2015, at 6:00pm C. Regular Farmers Market Association Board Meeting, June 9, 2015 at 10:00am VI. ADJOURN A motion was made by Teresa Strube and seconded by Diana Black to adjourn the Regular Meeting of the City of Dripping Springs Farmers Market Association at 11:45 AM. VOTE: 6-for, 0-against, 2- absent. Motion passes. Page 2 of 2 4  MEETING MINUTES City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, June 9, 2015 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Gouri Johannsen Brandon Willin Kambra Bolch Aimee Mick Teresa Strube Aubrey Munguia Diana Black Market Managers: Carolyn Hodges and Stacy Qualls The Regular Meeting of the City of Dripping Springs Farmers Market Association Board was called to order at 10:0AM, Tuesday, June 9, 2015 by Marianne Simmons, Chair. Roll call was taken and members present included, Aubrey Munguia, Teresa Strube, Diana Black and Aimee Mick, acting as secretary. Members absent were Gouri Johannsen, Brandon Willin and Kambra Bolch and. Also present were Stacy Qualls, Market Manager. II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. III. MINUTES A. Approval of Regular Meeting Minutes, April 14, 2015 A motion to approve the April 14, 2015 Regular Meeting minutes was made by Teresa Strube and seconded by Aubrey Munguia, VOTE: 5-for, 0-against, 3-absent. Motion passes. B. Approval of Regular Meeting Minutes, May 12, 2015 The May 12, 2015 meeting minutes have not been completed yet – item tabled. IV. BUSINESS Discussion and possible action regarding: A. Review Vendor Applications The Dripping Springs Farmers Market Manager has approved 3 new vendors. Great Harvest Bread Company – Aubrey Munguia will perform inspection, Engle Farms and Wood Fired Pizza. B. Farmers Market Manager's Monthly Report Report from the Market Manager to the Board regarding Farmers Market activities. C. FY 2015 Budget 1. Revenues and Expenses Monthly Report 2. Discuss the Acquisition of a Portable Public Address System for the Farmers Market This discussion was continued with no final resolution on which system to purchase. D. Market Events: Planning and Updates 1. TDA Healthy Living Grant Update There will be six events in conjunction with this grant. Subcommittee met once. 2. Report on the Status of the 2015 Tomato Round-Up Event The event planning is moving and Marianne Simmons is spreading the words. Outlook Magazine included large advertisement for free. 5  3. Rocking Chair Donation Photo-Op with City Council at Farmers Market A picture will be taken with the City Council Members. E. Public Relations/Marketing Discussion continued regarding long term vs short term goals. 1. Advertising 2. New Banner/New Logo 3. "Choose Healthier" App 4. Request from Belterra for a Farmers Market Door Prize for their Annual Meeting in June 2015 Marianne Simmons will put together a bag. F. Market Facilities/Signage 1. Report on the Status of the Veterans Memorial Park\The Triangle Committee No report at this time. 2. Report on Repairs to the Culvert at Veterans Memorial Park\The Triangle Where the Market is Held No report at this time. 3. Restroom Maintenance City of Dripping Springs will be responsible for cleaning. 4. Day of Market Signage Improvements and Variance Request Two variances for City of Dripping Springs to post. G. Report on the Buy Fresh, Buy Local Program Marianne Simmons provided update. H. Review of the Farmers Market Manager's Job Description Item tabled. I. Nominations for Vacant Board Member Position Discussion of possible candidates. J. FY 2016 Budget Requests Item tabled until July Meeting. V. ANNOUNCEMENTS A. Regular City Council Meeting, June 9, 2015 at 7:00pm B. Regular Parks & Recreation Commission Meeting, July 13, 2015, at 6:00pm C. Regular Farmers Market Association Board Meeting, July 14, 2015 at 10:00am VI. Adjourn A motion was made by Teresa Strube and seconded by Diana Black to adjourn the Regular Meeting of the City of Dripping Springs Farmers Market Association at 11:45 AM. VOTE: 5-for, 0-against, 3- absent. Motion passes. All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon’s Texas Codes, Annotated. I certify that the above notice of meeting was posted at City of Dripping Springs City Hall and website, www.cityofdrippingsprings.com on the of , 2015 at o’clock __M. ____________________________________________ Kerri Craig, City Secretary 6 This facility is wheelchair accessible. Accessible parking spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725. 7  MEETING MINUTES City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, June 9, 2015 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Gouri Johannsen Brandon Willin Kambra Bolch Aimee Mick Teresa Strube Aubrey Munguia Diana Black Market Managers: Carolyn Hodges and Stacy Qualls The Regular Meeting of the City of Dripping Springs Farmers Market Association Board was called to order at 10:0AM, Tuesday, June 9, 2015 by Marianne Simmons, Chair. Roll call was taken and members present included, Aubrey Munguia, Teresa Strube, Diana Black and Aimee Mick, acting as secretary. Members absent were Gouri Johannsen, Brandon Willin and Kambra Bolch and. Also present were Stacy Qualls, Market Manager. II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. III. MINUTES A. Approval of Regular Meeting Minutes, April 14, 2015 A motion to approve the April 14, 2015 Regular Meeting minutes was made by Teresa Strube and seconded by Aubrey Munguia, VOTE: 5-for, 0-against, 3-absent. Motion passes. B. Approval of Regular Meeting Minutes, May 12, 2015 The May 12, 2015 meeting minutes have not been completed yet – item tabled. IV. BUSINESS Discussion and possible action regarding: A. Review Vendor Applications The Dripping Springs Farmers Market Manager has approved 3 new vendors. Great Harvest Bread Company – Aubrey Munguia will perform inspection, Engel Farms and Bakery Joju Woodfired Pizza. B. Farmers Market Manager's Monthly Report Report from the Market Manager to the Board regarding Farmers Market activities. C. FY 2015 Budget 1. Revenues and Expenses Monthly Report 2. Discuss the Acquisition of a Portable Public Address System for the Farmers Market This discussion was continued with no final resolution on which system to purchase. D. Market Events: Planning and Updates 1. TDA Healthy Living Grant Update There will be six events in conjunction with this grant. Subcommittee met once. 2. Report on the Status of the 2015 Tomato Round-Up Event The event planning is moving and Marianne Simmons is spreading the words. Outlook Magazine included large advertisement for free. 8  3. Rocking Chair Donation Photo-Op with City Council at Farmers Market A picture will be taken with the City Council Members and a press release will be sent out by DeNae Lee. E. Public Relations/Marketing Discussion continued regarding long term vs short term goals. 1. Advertising 2. New Banner/New Logo 3. "Choose Healthier" App 4. Request from Belterra for a Farmers Market Door Prize for their Annual Meeting in June 2015 Marianne Simmons has put together a shopping bag with $30 in wooden nickels, which was paid by Belterra. F. Market Facilities/Signage 1. Report on the Status of the Veterans Memorial Park\The Triangle Committee No report at this time. 2. Report on Repairs to the Culvert at Veterans Memorial Park\The Triangle Where the Market is Held No report at this time. 3. Restroom Maintenance City of Dripping Springs will be responsible for cleaning. 4. Day of Market Signage Improvements and Variance Request Two variances for City of Dripping Springs to post. G. Report on the Buy Fresh, Buy Local Program Marianne Simmons provided update. H. Review of the Farmers Market Manager's Job Description Item tabled. I. Nominations for Vacant Board Member Position Discussion of possible candidates. J. FY 2016 Budget Requests Item tabled until July Meeting. V. ANNOUNCEMENTS A. Regular City Council Meeting, June 9, 2015 at 7:00pm B. Regular Parks & Recreation Commission Meeting, July 13, 2015, at 6:00pm C. Regular Farmers Market Association Board Meeting, July 14, 2015 at 10:00am VI. Adjourn A motion was made by Teresa Strube and seconded by Diana Black to adjourn the Regular Meeting of the City of Dripping Springs Farmers Market Association at 11:45 AM. VOTE: 5-for, 0-against, 3- absent. Motion passes. 9 Date: APPLICATION FOR APPOINTMENT TO COMMISSION/COMMITTEE/BOARD ONLY APPLICANTS WHO SUBMIT THIS COMPLETED FORM WILL BE CONSIDERED FOR APPOINTMENT TO ANY COMMISSION/COMMITTEE/BOARD WITH THE CITY OF DRIPPING SPRINGS. YOU MAY ALSO ATTACH A RESUME, BUT IT WILL NOT SUBSTITUTE FOR THIS FORM. PLEASE CALL CITY HALL AT 512-858-4725 IF YOU HAVE ANY QUESTIONS OR EMAIL THE CITY SECRETARY AT KCRAIG@CITYOFDRIPPINGSPRINGS.COM. THANK YOU FOR YOUR INTEREST IN SERVING THE CITIZENS OF DRIPPING SPRINGS. PLEASE SELECT THE COMMISSION/COMMITTEE/BOARD THAT YOU ARE INTERESTED IN:  PLANNING & ZONING COMMISSION  HISTORIC PRESERVATION COMMISSION  PARKS & RECREATION COMMISSION  FARMERS MARKET ASSOCIATION BOARD  FOUNDERS DAY COMMISSION  ECONOMIC DEVELOPMENT COMMITTEE  TRANSPORTATION COMMITTEE  OTHER: NAME: (LAST) (FIRST) (MIDDLE) (SALUTATION) MAILING ADDRESS: EMAIL: PHONE: OCCUPATION: (IF RETIRED, PLEASE INDICATE FORMER OCCUPATION) ARE YOU A RESIDENT OF THE CITY OF DRIPPING SPRINGS?  YES  NO IF NO, ARE YOU A RESIDENT OF THE CITY’S EXTRATERRITORIAL JURISDICTION (ETJ)?  YES  NO HOW LONG HAVE YOU LIVED IN THE CITY OF DRIPPING SPRINGS OR THE ETJ? ARE YOU CURRENTLY OR HAVE YOU EVER SERVED ON ANY CITY COMMISSION/COMMITTEE/BOARD?  YES  NO IF YES, PLEASE LIST EACH ONE, INCLUDING LOCATION AND DATES OF MEMBERSHIP __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ DESCRIBE ANY QUALIFICATIONS OR EXPERTISE THAT RELATE TO YOUR INTEREST IN SERVING. WE ASK THAT YOU ATTACH A RESUME; HOWEVER PLEASE DESCRIBE BELOW YOUR QUALIFICATIONS SPECIFIC TO THE GROUP FOR WHICH YOU ARE APPLYING, INCLUDING ANY PROFESSIONAL LICENSES, ASSOCIATIONS/MEMBERSHIPS, ETC.: _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ PLEASE DESCRIBE ANY CIVIC/VOLUNTEER ORGANIZATIONS OR ACTIVITIES YOU ARE CURRENTLY OR HAVE PREVIOUSLY BEEN INVOLVED WITH IN DRIPPING SPRINGS: 10 PLEASE TELL US WHY YOU WISH TO SERVE THE CITIZENS OF DRIPPING SPRINGS AS A MEMBER OF A COMMISSION/COMMITTEE/BOARD?: DO YOU HAVE ANY RELATIVES WHO CURRENTLY WORK FOR THE CITY OF DRIPPING SPRINGS?  YES  NO IF YES, PLEASE LIST THEIR NAME AND POSITION __________________________________________________________________________________________ PLEASE PROVIDE ANY ADDITIONAL INFORMATION THAT YOU WOULD LIKE US TO KNOW IN RELATION TO THIS APPLICATION: STATEMENT OF INTENT: “IF APPOINTED, I AGREE TO SERVE AT LEAST TWO YEARS ON THE COMMISSION/COMMITTEE/BOARD FOR WHICH I HAVE APPLIED. I UNDERSTAND THAT IF I SHOULD BE APPOINTED TO A COMMISSION/COMMITTEE/ BOARD, I WILL BE EXPECTED TO PARTICIPATE ACTIVELY IN ALL MEETINGS, USE THE CITY’S ONLINE AGENDA PROGRAM, AND BECOME FAMILIAR WITH RELEVANT CITY ORDINANCES. I WILL PREPARE FOR MEETINGS BY REVIEWING AGENDAS AND ALL RELATED MATERIALS PRIOR TO THE START OF THE MEETING USING THE CITY’S ONLINE AGENDA PROGRAM, FOR WHICH I WILL RECEIVE TRAINING. I UNDERSTAND THAT I WILL BE REQUIRED TO ATTEND ONE HOUR EACH OF ONLINE TRAINING ON THE OPEN MEETINGS ACT AND PUBLIC INFORMATION ACT WITHIN 30 DAYS OF TAKING MY OATH OF OFFICE. I AGREE TO ADHERE TO THE ATTENDANCE REQUIREMENTS AND TO CONTACT THE CITY SECRETARY’S OFFICE IN THE EVENT THAT THERE IS ANY CHANGE IN MY INFORMATION AS SUBMITTED ON THIS APPLICATION. I WILL SUBMIT A CONFLICT OF INTEREST AFFIDAVIT AND ABSTAIN FROM ANY DISCUSSION OR VOTE ON ANY MATTER THAT COMES BEFORE ME IN WHICH I HAVE A SUBSTANTIAL PROHIBITED INTEREST. I HAVE READ, UNDERSTOOD, AND COMPLETED THIS APPLICATION TO THE BEST OF MY ABILITY.” SIGNATURE: ____________________________________________ DATE: _____________________________ PLEASE SUBMIT YOUR APPLICATION TO THE CITY SECRETARY OF THE CITY OF DRIPPING SPRINGS VIA EMAIL, POSTAL MAIL, OR DELIVER BY HAND TO CITY HALL: CITY SECRETARY: KERRI CRAIG EMAIL: KCRAIG@CITYOFDRIPPINGSPRINGS.COM CITY HALL: 511 MERCER STREET MAILING ADDRESS: CITY OF DRIPPING SPRINGS DRIPPING SPRINGS, TEXAS 78620 POST OFFICE BOX 384 DRIPPING SPRINGS, TEXAS 78620 THIS APPLICATION AND THE INFORMATION YOU PROVIDE IS SUBJECT TO THE PUBLIC INFORMATION ACT. ------------------------------------------------------------------------------------------CITY USE ONLY----------------------------------------------------------------------------------------- DATE RECEIVED: RECEIVED BY: BACKGROUND CHECK COMPLETED: APPLICATION TYPE (CIRCLE ONE): NEW REAPPOINTMENT DATE OF INTERVIEW: INTERVIEWED BY: APPOINTED TO: APPOINTMENT DATE: TERM EXPIRES: OATH OF OFFICE TAKEN: NOTES: ANTI-BRIBERY STATEMENT SIGNED: OPEN MEETINGS ACT TRAINING COMPLETED: PUBLIC INFORMATION ACT TRAINING COMPLETED: AGENDA PROGRAM TRAINING PROVIDED: 11  Date: 07/09/2015 Application for Appointmentto Commission/Committee/Board ONLYAPPLICANTS WHO SUBMIT THIS COMPLETED FORM WILL BE CONSIDERED FOR APPOINTMENT TO ANY COMMISSION/COMMITTEE/BOARD WITH THE CITY OF DRIPPING SPRINGS. YOU MAY ALSO ATTACH A RESUME, BUTITWILL NOTSUBSTITUTE FORTHIS FORM. PLEASE CALL CITY HALL AT512-858-4725 IFYOU HAVE ANY QUESTIONS OREMAIL THE CiTY SECRETARY ATKCRAIG^CfTYOFDRIPPINGSPRINGS.COM. THANK YOU FOR YOUR INTEREST INSERVING THE CITIZENS OFDRIPPING SPRINGS. PLEASE SELECT THE COMMISSION/COMMITTEE/BOARD THAT YOU ARE INTERESTED IN: • PLANNING &ZONING COMMISSION • HISTORIC PRESERVATION COMMISSION • PARKS &RECREATION COMMISSION S FARMERS MARKET ASSOCIATION BOARD • FOUNDERS DAY COMMISSION • ECONOMIC DEVELOPMENT COMMITTEE • TRANSPORTATION COMMITTEE • OTHER: Name: Oney Claudia (Last) (First) (Middle) (Salutation) Mailing Address: 1050 Hidden Hills Drive Dripping Springs, Texas 78620 Email: claudiaoney@mac.com Phone: 512-829-4133 OCCUPATION: Attorney (If RETIRED, PLEASE INDICATE FORMER OCCUPATION) ARE YOU A RESIDENT OF THE CITY OF DRIPPING SPRINGS? B YES • NO IF NO, ARE YOU ARESIDENT OF THE CITY'S EXTRATERRITORIAL JURISDICTION (ETJ)? • YES • NO HOW LONG HAVE YOU LIVED IN THE CITY OFDRIPPING SPRINGS ORTHE ETJ? 5 YearS ARE YOU CURRENTLY OR HAVE YOU EVER SERVED ON ANY CITY COMMISSION/cOMMITTEE/bOARD? B YES • NO IF YES, PLEASE LIST EACH ONE, INCLUDING LOCATION AND DATESOF MEMBERSHIP I am a firefighter with the Hays County Volunteer Fire Department and serve on the HCVFD Board DESCRIBE ANY QUALIFICATIONS OR EXPERTISE THAT RELATE TO YOUR INTEREST IN SERVING. WE ASK THAT YOU ATTACH A RESUME; HOWEVER PLEASE DESCRIBE BELOW YOUR QUALIFICATIONS SPECIFIC TO THE GROUP FOR WHICH YOU ARE APPLYING, INCLUDING ANY PROFESSIONAL LICENSES, ASSOCIATIONS/MEMBERSHIPS, ETC.: Attached PLEASE DESCRIBE ANY CIVIC/VOLUNTEER ORGANIZATIONS OR ACTIVITIES YOU ARE CURRENTLY OR HAVE PREVIOUSLY BEEN INVOLVED WITH IN DRIPPING SPRINGS: 12 PLEASE TELL US WHY YOU WISH TO SERVE THE CITIZENS OF DRIPPING SPRINGS AS AMEMBER OF ACOMMISSION/cOMMITTEE/bOARD?: Ihave been interested in connecting farmers with consumers for forty years. DOYOU HAVE ANY RELATIVES WHO CURRENTLY WORK FOR THE CITY OF DRIPPING SPRINGS? • YES B NO IF YES, PLEASE LISTTHEIR NAME AND POSITION PLEASE PROVIDE ANY ADDITIONAL INFORMATION THAT YOU WOULD LIKE US TO KNOW IN RELATION TO THIS APPLICATION: Statement of Intent: "ifappointed, iagree to serve at leasttwo years onthe commission/committee/board for WHICH I have applied. I UNDERSTAND THAT IF ISHOULD BE APPOINTED TO ACOMMISSION/COMMITTEE/ BOARD, IWILL BE EXPECTED TO PARTICIPATE ACTIVELY IN ALL MEETINGS, USE THE CITY'S ONLINE AGENDA PROGRAM, AND BECOME FAMILIAR WITH RELEVANT CiTY Ordinances. I will prepare for meetings by reviewing agendas and all related materials prior to the start of the MEETING USING THE CITY'S ONLINE AGENDA PROGRAM, FOR WHICH IWILL RECEIVE TRAINING. I UNDERSTAND THAT i WILL BE REQUIRED TO ATTEND ONE HOUR EACH OF ONLINETRAININGON THE OPEN MEETINGSACTAND PUBLIC INFORMATION ACT WITHIN 30 DAYS OF TAKING MY OATH OF OFFICE. I AGREE TO ADHERE TOTHE ATTENDANCE REQUIREMENTS AND TOCONTAa THE CiTY SECRETARY'S OFFICE IN THE EVENT THATTHERE IS ANYCHANGE IN MY INFORMATION AS SUBMITTED ON THISAPPLICATION. I WILLSUBMIT A CONFLICT OF INTEREST AFFIDAVIT AND ABSTAIN FROM ANY DISCUSSION OR VOTE ON ANY MATTER THAT COMES BEFORE ME IN WHICH I HAVEA SUBSTANTIAL PROHIBITED INTEREST. I HAVE READ, UNDERSTOOD, AND COMPLETED THIS APPLICATION TO THE BEST OF MY ABILITY." signature: Claudia Oney . 07/09/2015 DATE: Please submit your application to the city secretary of the city of dripping springs via email, postal mail, or deliver BY HAND TO CITY HALL: CITY secretary: kerri craig Email: kcraig(S)cityofdrippingsprings.com CITY hall: 511 MERCER STREET Mailing Address: CITY OF DRIPPING SPRINGS DRIPPING SPRINGS, TEXAS 78620 POST OFFICE BOX 384 DRIPPING SPRINGS, TEXAS 78620 THIS APPLICATION AND THE INFORMATION YOU PROVIDE IS SUBJECT TO THE PUBLIC INFORMATION ACT. Cffy Use Only— Date Received: 07/09/2015 Received By: Kem Craig Background check completed: Application Type (Circle One): New ReAppointment Date of Interview: Interviewed By: Appointed to: . Appointment Date: Term Expires: Oath of Office Taken: Notes: Anti-Bribery StatementSigned: Open Meetings ActTraining Completed: Public Information ActTraining Completed: Agenda Program Training Provided: 13 Claudia Oney 1050 Hidden Hills Dr. Dripping Springs, Tx 78620 This document is an attachment to my Application to join the Dripping Springs' Farmers Market Board. In the 70's I directed a program in Chicago that brought food grown by farmers to consumers through a series of food cooperatives located throughout the area. I managed our paid staff, participated in organizing our coops, engaged in fundraising to support coops in low income neighborhoods and handled purchasing directly from some farmers and from the Chicago produce market. I graduated from law school in 1978 and practiced law until my husband and I decided to move to Texas in 2010. I am liscensed in Texas and Illinois. I grew up here and it seemed to perfect place to retire. My grandparents had farmed just outside Brownwood, Texas and my experiences there were wonderful. Prior to moving I attended a 30 hour course at Texas A&M on Agricultural Law in the State. I also attend three or four seminars on current practical aspects of farming here; one of which was a12 hour program in San Antonio in 2010 sponsored by the Farm an Ranch Freedom Alliance and another smaller event in Blanco run by local farmers. We moved into a small house on 3.1 acres and now enjoy a large vegetable garden, an orchard, a small cow, three sheep, chickens, ducks and bees. All of this is deeply satisfying. I have completed Master Naturalist classes. Master Gardener classes and a 30-hour course for Docents at the Ladybird Johnson Wildflower Center. I am a certified Master Gardener and am qualified to give tours at the Wildflower Center. I have shopped at Farmers Markets for forty years and been a member of a CSA for ten; my CSA-like source here deals only with small organic farmers. I think I can contribute to your work. Claudia Oney 14 Date: 7/10/15 Application for Appointmentto Commission/Committee/Board ONLYAPPUCANTS WHO SUBMIT THIS COMPLETED FORM WILL BE CONSIDERED FOR APPOINTMENT TO ANY COMMISSION/COMMITTEE/BOARD WITH THE CITY OF DRIPPING SPRINGS. PLEASE CALL CITY HALL AT512-858-4725 IF YOU HAVE ANYQUESTIONS. THANK YOU FORYOUR INTEREST INSERVING THE CITIZENS OF DRIPPING SPRINGS. PLEASE SELECT THE COMMISSION/COMMITTEE/BOARD THAT YOU ARE INTERESTED IN: • PLANNING & ZONING COMMISSION • HISTORIC PRESERVATION COMMISSION • PARKS & RECREATION COMMISSION S FARMERS MARKET ASSOCIATION BOARD • FOUNDERS DAY COMMISSION • ECONOMIC DEVELOPMENT COMMITTEE • TRANSPORTATION COMMITTEE • OTHER: Name: Gilstrap, Gary L (Last) (First) (Middle) (Salutation) Mailing Address: PC Box 1480 Johnson City, TX 78636 Email: wine@texashillsvineyard .com Phone: 830.868.2321 occupation: V>/ine-maker/Pharmacist . (If retired, please indicate former occupation) ARE YOU A RESIDENT OFTHE CITY OF DRIPPING SPRINGS? • YES NO IF NO, ARE YOU ARESIDENT OF THE city's EXTRATERRITORIAL JURISDICTION (ETJ)? • YES B NO HOVY LONG HAVE YOU LIVED IN THE CITY OF DRIPPING SPRINGS OR THE ETJ? 1 mile EaSt Of JC fOF 20 ySarS ARE YOU CURRENTLY OR HAVE YOU EVER SERVED ON ANY CITY COMMISSION/COMMITTEE/bOARD? • YES B NO IF YES, PLEASE LIST EACH AND DATESOF MEMBERSHIP DESCRIBE ANY QUALIFICATIONS OR EXPERTISE THAT RELATE TO YOUR INTEREST IN SERVING. WE ASK THAT YOU ATTACH A RESUME; HOWEVER PLEASE DESCRIBE BELOW YOUR QUALIFICATIONS SPECIFIC TO THE GROUP FOR WHICH YOU ARE APPLYING, INCLUDING ANY PROFESSIONAL LICENSES, associations/memberships, ETC.: Growrina Grapes for 20 vears in Blanco Countv: making wine for 17 vears: selling wine for 15 vears. Taking part in Farmer's Markets for as lona as the TABC has had the license (sav 4 to 5 years'). Started Texas Hill Countrv Wine Trail in 1999: Started the Wine Road 290 in 2009 15 PLEASE DESCRIBE ANY CIVIC/VOLUNTEER ORGANIZATIONS OR ACTIVITIES YOU ARE CURRENTLY OR HAVE PREVIOUSLY BEEN INVOLVED WITH IN DRIPPING springs: PLEASE TELL US WHY YOU WISH TO SERVE THE CITIZENS OF DRIPPING SPRINGS AS AMEMBER OF ACOMMISSION/cOMMITTEE/bOARD?; I have a lot of experience in getting people organized in a co-ordinated way to share a "joint vision" DO YOU HAVE ANY RELATIVES WHO WORK FOR THE CITY OF DRIPPING SPRINGS? • YES NO IF YES, PLEASE LIST THEIR NAME AND POSITION PLEASE PROVIDE ANY ADDITIONAL INFORMATION THAT YOU WOULD LIKE US TO KNOW IN RELATION TO THIS APPLICATION: Statement of Intent: "Ifappointed, Iagree to serve on the commission/committee/board for which I haveapplied. IDO solemnly swear (or affirm), that I HAVE NOT DIRECTLY OR INDIRECTLY PAID, OFFERED, PROMISED TO PAY, CONTRIBUTED, OR PROMISED TO CONTRIBUTE ANY MONEY OR THING OF VALUE, OR PROMISED ANY PUBLIC OFFICE OR EMPLOYMENT AS A REWARD TO SECURE MY APPOINTMENT OR CONFIRMATION. I UNDERSTAND THAT IF ISHOULD BE APPOINTED TO ACOMMISSIOn/COMMITTEE/ Board, 1will be expected to participate actively and to become familiar with relevant City Ordinances. I will prepare FOR MEETINGS BY REVIEWING AGENDAS AND ALL RELATED MATERIALS PRIOR TO THE START OF THE MEETING. I UNDERSTAND THAT I WILL BE REQUIRED TO ATTEND ONE HOUR EACH OF ONLINE TRAINING ON THE OPEN MEETINGS ACT AND PUBLIC INFORMATION ACT WITHIN 30 DAYS OFTAKING MY OATH OFOFFICE. I AGREE TO ADHERE TO THE ATTENDANCE REQUIREMENTS AND TO CONTACT THE CiTY Secretary's Office in the event that there is any change in my information as submitted on this application. I UNDERSTAND THAT SHOULD ASITUATION ARISE DURING MY TERM WHERE i HAVE APROHIBITED SUBSTANTIAL INTEREST IN, EITHER DIRECT OR INDIRECT, AND SUCH MATTER COMES BEFORE THE COMMISSION/COMMITTEE/BOARD OF WHICH IAM ASERVING MEMBER, IWILL SUBMIT ACONFLICT OF INTEREST AFFIDAVIT AND ABSTAIN FROM ANY DISCUSSION OR VOTE ON THE MATTER. I HAVE READ, UNDERSTOOD, AND COMPLETED THIS APPLI^TION TO TI^EST OF MY ABILITY." signature: Gilstrap^ DATE: 7/10/15 Please submit your application tottfIe city secretary of the city of dripping springs via email, postal mail, or by hand BY DELIVERING TO CITY HALL: CITY secretary: kerri craig Email: kcraig@cityofdrippingsprings.com CITY hall: 511 mercer street Mailing Address: CITY OF DRIPPING SPRINGS DRIPPING SPRINGS, TEXAS 78620 POST OFFICE 60X384 DRIPPING SPRINGS, TEXAS 78620 THISAPPUCATION AND THE INFORMATION YOU PROVIDE IS SUBJECT TO THE PUBUC INFORMATION ACT. 16  RECEIVED Gfr- Qf Dripping SprkiQ^ JULI3 2015 17  Farmers Market FY 15 Budget FARMERS MARKET Balance Forward 8,903.85 Revenues Applications 1,000.00 Booth Space 17,625.00 Tomato Festival 1,500.00 Total 29,028.85 Expenses Market Manager 8,812.50 Market Coordinator 7,500.00 Advertsing 2,000.00 Supplies and Equipment 200.00 Entertainment and Activities 200.00 Chef Demo 1,000.00 Tomato Festival 800.00 Dues Fees and Subscriptions 225.00 Total 20,737.50 Total Bal Fwd 8,291.35 18  City of Dripping Springs Farmers Market Income Statement For the Nine Months Ending June 30, 2015 Current Month Year to Date Revenues Tomato App $ 60.00 $ 60.00 Tomato Festival Sponsor 850.00 850.00 Tomato Festival Booth Fees 70.00 70.00 Tomato Festival Tasting Fees 857.00 857.00 FM Booth 1,920.00 11,355.00 FM App Fee 333.36 1,551.36 Interest Income 4.54 41.45 Other Income 0.00 8.29 Total Revenues 4,094.90 14,793.10 Cost of Sales 19 Total Cost of Sales 0.00 0.00 Gross Profit 4,094.90 14,793.10 Expenses Advertising Expense 67.50 1,035.00 FM Manager 960.00 5,802.50 FM Coordinator 1,098.50 6,669.00 Tomato Festival 163.50 213.50 Dues and Subscriptions Exp 0.00 150.00 Supplies Expense 69.94 222.69 Other Expense 0.00 83.65 Total Expenses 2,359.44 14,176.34 Net Income $ 1,735.46 $ 616.76 7/9/2015 at 3:18 PM For Management Purposes Only Page: 1 20 21 22 23 24 25 26 27  INTEROFFICE MEMORANDUM TO: CITY COUNCIL MICHELLE FISCHER FROM: STACY QUALLS, MARKET MANAGER SUBJECT: FARMERS MARKET UPDATE DATE: 7/1/2015 The weather has cooperated with the market days this month. Customers are taking advantage of the mild and sunny days to sit and enjoy the music in the rocking chairs. This month two new vendors joined the market, Greater Goods Coffee and Massage Mobile and Mosaics, bringing our active member list up to 40 vendors. The parking lot is still a problem for market customers. Passing between the two parking lots is difficult due to the erosion of the culvert. Lack of defined parking spaces and inadequate space for two direction passage causes confusion for the market goers. The Fourth Annual Tomato Round-up, which was organized by the Farmers Market with the help of volunteers, was held on June 20th. This community event included tastiest, biggest and prettiest tomato competitions judged by a panel of distinguished community members. Richard Parrish, the Director of the Hays County Agriculture Extension office, was a judge as well as Richard De Los Santos from the Texas Department of Agriculture. There were opportunities for the general public to taste tomatoes and vote too. First, second and third place ribbons were awarded to the winners. The event was announced on KVUE TV and was covered by two local newspapers: NewsDispatch and Century News. Despite some rain and cloudy skies, the event was a success and the Farmers Market plans on continuing the tradition. 28  FY 2016 Budget Calendar Deadline* Action 6/5/2015 FY 2016 Budget Calendar and Budget Request Forms Distributed to All Parties 7/1/2015 Final Deadline for Staff/Department Budget Requests 7/24/2015 Final Deadline for Budget Requests from Commissions, Boards, and Committees 8/11/2015 Budget Filed with the City Secretary 8/11/2015 – City Council 1st Budget Workshop 8/21/2015 Submit Notice of 1st Public Hearing to NewsDispatch for Publication in 8/27 Newspaper 8/28/2015 Submit Notice of 2nd Public Hearing to NewsDispatch for Publication in 9/3 Newspaper 9/8/2015 – City Council 2nd Budget Workshop 1st Public Hearing for Budget 1st Public Hearing for Tax Levy 9/15/2015 – City Council 3rd Budget Workshop (if needed) 2nd Public Hearing for Budget 2nd Public Hearing for Tax Levy Adoption of the FY 2016 Budget Adoption of the Tax Levy Ordinance 9/16/2015 Publish FY 2016 Approved Budget to the Website 9/30/2015 File FY 2016 Budget with Hays County * Budget Requests that are received after the deadline, will be considered in the first budget amendment of the fiscal year. 29  Group: Item Contact Cost per # of Unit Total Priority Item Vendor Justification Person Unit Units Type ($) * Description 1 2 3 Total FY 2016 Budget Request: $0 * Please remember to attach back-up documentation for each item, such as itemized cost estimates, pictures, maps, or any other applicable supporting information. 30  City of Dripping Springs FY 2016 Budget Request Form Historic Preservation Commission Item Contact Cost per # of Unit Total Priority Item Description * Vendor Justification Person Unit Units Type ($) E 1 Historic Survey Preservation The survey will determine the number of John McIntosh $1,000 1 Each $1,000 L Associates historic buildings in DS, which will allow P us to apply for grants from the National Historic Preservation Program (NHPP) 2 New Name Plates Quill M Our name plates will match and look A more professional Ted Lehr $25 7 Each $175 3 Subscription to History Today Magazine S History Today This online subscription will allow Commission members to stay up-to- date on Historic Preservation topics. Charlie Haydon $15 12 Months $180 Total FY 2016 Budget Request: $1,355 * Please remember to attach back-up documentation for each item, such as itemized cost estimates, pictures, 31 maps, or any other applicable supporting information. Page 2 of 2