Farmers Market Committee Meeting

City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, September 8, 2015 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Gouri Johannsen Aimee Mick Diana Black Teresa Strube Aubrey Munguia Claudia Oney Gary Gilstrap Market Managers: Stacy Quails and Carolyn Hodges II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. A. Introduce New Board Members and Oath of Office Swearing In III. MINUTES A. Approval of Regular Meeting Minutes, August 11, 2015 IV. REPORTS A. Farmers Market Manager's Monthly Report Reportfrom the Market Manager to the Board regarding Farmers Market activities. B. Fiscal Year 2015 Budget Revenues and Expenses Monthly Report V. REVIEWVENDORAPPLICATIONS Discussion andpossible action regarding: A. Gray Gardens Vendor Application B. Lazyi Vendor Application VI. MARKET EVENTS PLANNING AND UPDATES Discussion andpossible action regarding: A. Fiscal Year 2016 Calendar B. Healthy Living Demonstration for October VII. OTHER BUSINESS Discussion andpossible action regarding: A. Rules and Regulations Subeommittee Report (Mariarme Simmons and Aimee Miek) 1. Review of Changes to Market Rules and Regulations 2. Review of Draft Changes to Market Participation Applications B. Discussion Regarding Amending the Farmers Market Fee Schedule C. Creation of Public Relations and Marketing Subcommittee 1. Buy Fresh Buy Local Update ('http://www.buvlocalcentex.org) 2. Chef/Restaurant Outreach 1  3. Market Advertising Plan D. Sponsorships Subeommittee Report and Discussion Regarding Market Sponsorships E. Proposed Market Day Signage 1. Day of Market Product Signs F. Non-Farmers Market Events Being Held at Veterans Memorial Park/The Triangle 1. Discuss Issues Related to: Set-Up, Parking, Culvert Repairs, Safety, Signage, and Ease of Entry and Egress G. Farmers Market Manager Job Description Revisions H. Board Contact List VIII. ANNOUNCEMENTS A. Regular City Council Meeting, September 8, 2015 at 7:00pm B. Regular Parks & Recreation Commission Meeting, September 14, 2015, at 6:00pm C. Regular Farmers Market Association Board Meeting, October 13, 2015 at 10:00am IX. ADJOURN All agenda items listed above are eligiblefor discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon's Texas Codes, Annotated. I certify that the above notice of meeting was posted at City ofDripping Springs City Hall and website, www, citvofdrippinzsprinss. com on the of 2015 ati'i^ o'clock PM. Kerri Craig, City Secretary Thisfacility is wheelchair accessible. Accessible parking spaces are available. Requestsfor auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725.  City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, September 8, 2015 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Gouri Johannsen Aimee Mick Diana Black Teresa Strube Aubrey Munguia Claudia Oney Gary Gilstrap Market Managers: Stacy Qualls and Carolyn Hodges II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. A. Introduce New Board Members and Oath of Office Swearing In 3 III. MINUTES A. Approval of Regular Meeting Minutes, August 11, 2015 8 IV. REPORTS A. Farmers Market Manager's Monthly Report 10 Report from the Market Manager to the Board regarding Farmers Market activities. B. Fiscal Year 2015 Budget Revenues and Expenses Monthly Report 13 V. REVIEW VENDOR APPLICATIONS Discussion and possible action regarding: A. Gray Gardens Vendor Application 14 B. Lazyi Vendor Application VI. MARKET EVENTS PLANNING AND UPDATES Discussion and possible action regarding: A. Fiscal Year 2016 Calendar 22 B. Healthy Living Demonstration for October VII. OTHER BUSINESS Discussion and possible action regarding: A. Rules and Regulations Subcommittee Report (Marianne Simmons and Aimee Mick) 1. Review of Changes to Market Rules and Regulations 2. Review of Draft Changes to Market Participation Applications 24 B. Discussion Regarding Amending the Farmers Market Fee Schedule 38 C. Creation of Public Relations and Marketing Subcommittee 1. Buy Fresh Buy Local Update (http://www.buylocalcentex.org) 2. Chef/Restaurant Outreach 3. Market Advertising Plan D. Sponsorships Subcommittee Report and Discussion Regarding Market Sponsorships 40  E. Proposed Market Day Signage 1. Day of Market Product Signs F. Non-Farmers Market Events Being Held at Veterans Memorial Park/The Triangle 1. Discuss Issues Related to: Set-Up, Parking, Culvert Repairs, Safety, Signage, and Ease 42 of Entry and Egress G. Farmers Market Manager Job Description Revisions 45 H. Board Contact List 51 VIII. ANNOUNCEMENTS A. Regular City Council Meeting, September 8, 2015 at 7:00pm B. Regular Parks & Recreation Commission Meeting, September 14, 2015, at 6:00pm C. Regular Farmers Market Association Board Meeting, October 13, 2015 at 10:00am IX. ADJOURN All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon’s Texas Codes, Annotated. I certify that the above notice of meeting was posted at City of Dripping Springs City Hall and website, www.cityofdrippingsprings.com on the of , 2015 at o’clock __M. ____________________________________________ Kerri Craig, City Secretary This facility is wheelchair accessible. Accessible parking spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725. Date: 07/10/2015 APPLICATION FOR APPOINTMENT TO COMMISSION/COMMITTEE/BOARD ONLY APPLICANTS WHO SUBMIT THIS COMPLETED FORM WILL BE CONSIDERED FOR APPOINTMENT TO ANY COMMISSION/COMMITTEE/BOARD WITH THE CITY OF DRIPPING SPRINGS. YOU MAY ALSO ATTACH A RESUME, BUT IT WILL NOT SUBSTITUTE FOR THIS FORM. PLEASE CALL CITY HALL AT 512-858-4725 IF YOU HAVE ANY QUESTIONS OR EMAIL THE CITY SECRETARY AT KCRAIG@CITYOFDRIPPINGSPRINGS.COM. THANK YOU FOR YOUR INTEREST IN SERVING THE CITIZENS OF DRIPPING SPRINGS. PLEASE SELECT THE COMMISSION/COMMITTEE/BOARD THAT YOU ARE INTERESTED IN:  PLANNING & ZONING COMMISSION  HISTORIC PRESERVATION COMMISSION  PARKS & RECREATION COMMISSION  FARMERS MARKET ASSOCIATION BOARD  FOUNDERS DAY COMMISSION  ECONOMIC DEVELOPMENT COMMITTEE  TRANSPORTATION COMMITTEE  OTHER: NAME: Gilstrap Gary L. (LAST) (FIRST) (MIDDLE) (SALUTATION) MAILING ADDRESS: Post Office Box 1480 Johnson City, Texas 78636 EMAIL: wine@texashillsvineyard.com PHONE: 830-868-2321 OCCUPATION: Wine Maker/Pharmacist (IF RETIRED, PLEASE INDICATE FORMER OCCUPATION) ARE YOU A RESIDENT OF THE CITY OF DRIPPING SPRINGS?  YES  NO IF NO, ARE YOU A RESIDENT OF THE CITY’S EXTRATERRITORIAL JURISDICTION (ETJ)?  YES  NO HOW LONG HAVE YOU LIVED IN THE CITY OF DRIPPING SPRINGS OR THE ETJ? 1 Mile East of Johnson City for 20 Years ARE YOU CURRENTLY OR HAVE YOU EVER SERVED ON ANY CITY COMMISSION/COMMITTEE/BOARD?  YES  NO IF YES, PLEASE LIST EACH ONE, INCLUDING LOCATION AND DATES OF MEMBERSHIP __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ DESCRIBE ANY QUALIFICATIONS OR EXPERTISE THAT RELATE TO YOUR INTEREST IN SERVING. WE ASK THAT YOU ATTACH A RESUME; HOWEVER PLEASE DESCRIBE BELOW YOUR QUALIFICATIONS SPECIFIC TO THE GROUP FOR WHICH YOU ARE APPLYING, INCLUDING ANY PROFESSIONAL LICENSES, ASSOCIATIONS/MEMBERSHIPS, ETC.: _________________________________________________________________________________________________________________________ Growing grapes for 20 years in Blanco County, making wine for 17 years, selling wine for 15 years, _________________________________________________________________________________________________________________________ taking part in Farmers Market for as long as the TABC has had the license (4-5 years), Started _________________________________________________________________________________________________________________________ Texas Hill Country Wine Trail in 1999, Started the Wine Road 290 in 2009. PLEASE DESCRIBE ANY CIVIC/VOLUNTEER ORGANIZATIONS OR ACTIVITIES YOU ARE CURRENTLY OR HAVE PREVIOUSLY BEEN INVOLVED WITH IN DRIPPING SPRINGS: 3 PLEASE TELL US WHY YOU WISH TO SERVE THE CITIZENS OF DRIPPING SPRINGS AS A MEMBER OF A COMMISSION/COMMITTEE/BOARD?: I have a lot of experience in getting people organized in a co-ordinated way to share a "joint vision" DO YOU HAVE ANY RELATIVES WHO CURRENTLY WORK FOR THE CITY OF DRIPPING SPRINGS?  YES  NO IF YES, PLEASE LIST THEIR NAME AND POSITION __________________________________________________________________________________________ PLEASE PROVIDE ANY ADDITIONAL INFORMATION THAT YOU WOULD LIKE US TO KNOW IN RELATION TO THIS APPLICATION: STATEMENT OF INTENT: “IF APPOINTED, I AGREE TO SERVE AT LEAST TWO YEARS ON THE COMMISSION/COMMITTEE/BOARD FOR WHICH I HAVE APPLIED. I UNDERSTAND THAT IF I SHOULD BE APPOINTED TO A COMMISSION/COMMITTEE/ BOARD, I WILL BE EXPECTED TO PARTICIPATE ACTIVELY IN ALL MEETINGS, USE THE CITY’S ONLINE AGENDA PROGRAM, AND BECOME FAMILIAR WITH RELEVANT CITY ORDINANCES. I WILL PREPARE FOR MEETINGS BY REVIEWING AGENDAS AND ALL RELATED MATERIALS PRIOR TO THE START OF THE MEETING USING THE CITY’S ONLINE AGENDA PROGRAM, FOR WHICH I WILL RECEIVE TRAINING. I UNDERSTAND THAT I WILL BE REQUIRED TO ATTEND ONE HOUR EACH OF ONLINE TRAINING ON THE OPEN MEETINGS ACT AND PUBLIC INFORMATION ACT WITHIN 30 DAYS OF TAKING MY OATH OF OFFICE. I AGREE TO ADHERE TO THE ATTENDANCE REQUIREMENTS AND TO CONTACT THE CITY SECRETARY’S OFFICE IN THE EVENT THAT THERE IS ANY CHANGE IN MY INFORMATION AS SUBMITTED ON THIS APPLICATION. I WILL SUBMIT A CONFLICT OF INTEREST AFFIDAVIT AND ABSTAIN FROM ANY DISCUSSION OR VOTE ON ANY MATTER THAT COMES BEFORE ME IN WHICH I HAVE A SUBSTANTIAL PROHIBITED INTEREST. I HAVE READ, UNDERSTOOD, AND COMPLETED THIS APPLICATION TO THE BEST OF MY ABILITY.” SIGNATURE: ____________________________________________ Gary Gilstrap 07/10/2015 DATE: _____________________________ PLEASE SUBMIT YOUR APPLICATION TO THE CITY SECRETARY OF THE CITY OF DRIPPING SPRINGS VIA EMAIL, POSTAL MAIL, OR DELIVER BY HAND TO CITY HALL: CITY SECRETARY: KERRI CRAIG EMAIL: KCRAIG@CITYOFDRIPPINGSPRINGS.COM CITY HALL: 511 MERCER STREET MAILING ADDRESS: CITY OF DRIPPING SPRINGS DRIPPING SPRINGS, TEXAS 78620 POST OFFICE BOX 384 DRIPPING SPRINGS, TEXAS 78620 THIS APPLICATION AND THE INFORMATION YOU PROVIDE IS SUBJECT TO THE PUBLIC INFORMATION ACT. ------------------------------------------------------------------------------------------CITY USE ONLY----------------------------------------------------------------------------------------- DATE RECEIVED: 07/10/2015 RECEIVED BY: Kerri Craig BACKGROUND CHECK COMPLETED: APPLICATION TYPE (CIRCLE ONE): NEW REAPPOINTMENT DATE OF INTERVIEW: INTERVIEWED BY: APPOINTED TO: APPOINTMENT DATE: TERM EXPIRES: OATH OF OFFICE TAKEN: NOTES: ANTI-BRIBERY STATEMENT SIGNED: OPEN MEETINGS ACT TRAINING COMPLETED: PUBLIC INFORMATION ACT TRAINING COMPLETED: AGENDA PROGRAM TRAINING PROVIDED: 4  Date: 07/09/2015 Application for Appointmentto Commission/Committee/Board ONLYAPPLICANTS WHO SUBMIT THIS COMPLETED FORM WILL BE CONSIDERED FOR APPOINTMENT TO ANY COMMISSION/COMMITTEE/BOARD WITH THE CITY OF DRIPPING SPRINGS. YOU MAY ALSO ATTACH A RESUME, BUTITWILL NOTSUBSTITUTE FORTHIS FORM. PLEASE CALL CITY HALL AT512-858-4725 IFYOU HAVE ANY QUESTIONS OREMAIL THE CiTY SECRETARY ATKCRAIG^CfTYOFDRIPPINGSPRINGS.COM. THANK YOU FOR YOUR INTEREST INSERVING THE CITIZENS OFDRIPPING SPRINGS. PLEASE SELECT THE COMMISSION/COMMITTEE/BOARD THAT YOU ARE INTERESTED IN: • PLANNING &ZONING COMMISSION • HISTORIC PRESERVATION COMMISSION • PARKS &RECREATION COMMISSION S FARMERS MARKET ASSOCIATION BOARD • FOUNDERS DAY COMMISSION • ECONOMIC DEVELOPMENT COMMITTEE • TRANSPORTATION COMMITTEE • OTHER: Name: Oney Claudia (Last) (First) (Middle) (Salutation) Mailing Address: 1050 Hidden Hills Drive Dripping Springs, Texas 78620 Email: claudiaoney@mac.com Phone: 512-829-4133 OCCUPATION: Attorney (If RETIRED, PLEASE INDICATE FORMER OCCUPATION) ARE YOU A RESIDENT OF THE CITY OF DRIPPING SPRINGS? B YES • NO IF NO, ARE YOU ARESIDENT OF THE CITY'S EXTRATERRITORIAL JURISDICTION (ETJ)? • YES • NO HOW LONG HAVE YOU LIVED IN THE CITY OFDRIPPING SPRINGS ORTHE ETJ? 5 YearS ARE YOU CURRENTLY OR HAVE YOU EVER SERVED ON ANY CITY COMMISSION/cOMMITTEE/bOARD? B YES • NO IF YES, PLEASE LIST EACH ONE, INCLUDING LOCATION AND DATESOF MEMBERSHIP I am a firefighter with the Hays County Volunteer Fire Department and serve on the HCVFD Board DESCRIBE ANY QUALIFICATIONS OR EXPERTISE THAT RELATE TO YOUR INTEREST IN SERVING. WE ASK THAT YOU ATTACH A RESUME; HOWEVER PLEASE DESCRIBE BELOW YOUR QUALIFICATIONS SPECIFIC TO THE GROUP FOR WHICH YOU ARE APPLYING, INCLUDING ANY PROFESSIONAL LICENSES, ASSOCIATIONS/MEMBERSHIPS, ETC.: Attached PLEASE DESCRIBE ANY CIVIC/VOLUNTEER ORGANIZATIONS OR ACTIVITIES YOU ARE CURRENTLY OR HAVE PREVIOUSLY BEEN INVOLVED WITH IN DRIPPING SPRINGS: 5 PLEASE TELL US WHY YOU WISH TO SERVE THE CITIZENS OF DRIPPING SPRINGS AS AMEMBER OF ACOMMISSION/cOMMITTEE/bOARD?: Ihave been interested in connecting farmers with consumers for forty years. DOYOU HAVE ANY RELATIVES WHO CURRENTLY WORK FOR THE CITY OF DRIPPING SPRINGS? • YES B NO IF YES, PLEASE LISTTHEIR NAME AND POSITION PLEASE PROVIDE ANY ADDITIONAL INFORMATION THAT YOU WOULD LIKE US TO KNOW IN RELATION TO THIS APPLICATION: Statement of Intent: "ifappointed, iagree to serve at leasttwo years onthe commission/committee/board for WHICH I have applied. I UNDERSTAND THAT IF ISHOULD BE APPOINTED TO ACOMMISSION/COMMITTEE/ BOARD, IWILL BE EXPECTED TO PARTICIPATE ACTIVELY IN ALL MEETINGS, USE THE CITY'S ONLINE AGENDA PROGRAM, AND BECOME FAMILIAR WITH RELEVANT CiTY Ordinances. I will prepare for meetings by reviewing agendas and all related materials prior to the start of the MEETING USING THE CITY'S ONLINE AGENDA PROGRAM, FOR WHICH IWILL RECEIVE TRAINING. I UNDERSTAND THAT i WILL BE REQUIRED TO ATTEND ONE HOUR EACH OF ONLINETRAININGON THE OPEN MEETINGSACTAND PUBLIC INFORMATION ACT WITHIN 30 DAYS OF TAKING MY OATH OF OFFICE. I AGREE TO ADHERE TOTHE ATTENDANCE REQUIREMENTS AND TOCONTAa THE CiTY SECRETARY'S OFFICE IN THE EVENT THATTHERE IS ANYCHANGE IN MY INFORMATION AS SUBMITTED ON THISAPPLICATION. I WILLSUBMIT A CONFLICT OF INTEREST AFFIDAVIT AND ABSTAIN FROM ANY DISCUSSION OR VOTE ON ANY MATTER THAT COMES BEFORE ME IN WHICH I HAVEA SUBSTANTIAL PROHIBITED INTEREST. I HAVE READ, UNDERSTOOD, AND COMPLETED THIS APPLICATION TO THE BEST OF MY ABILITY." signature: Claudia Oney . 07/09/2015 DATE: Please submit your application to the city secretary of the city of dripping springs via email, postal mail, or deliver BY HAND TO CITY HALL: CITY secretary: kerri craig Email: kcraig(S)cityofdrippingsprings.com CITY hall: 511 MERCER STREET Mailing Address: CITY OF DRIPPING SPRINGS DRIPPING SPRINGS, TEXAS 78620 POST OFFICE BOX 384 DRIPPING SPRINGS, TEXAS 78620 THIS APPLICATION AND THE INFORMATION YOU PROVIDE IS SUBJECT TO THE PUBLIC INFORMATION ACT. Cffy Use Only— Date Received: 07/09/2015 Received By: Kem Craig Background check completed: Application Type (Circle One): New ReAppointment Date of Interview: Interviewed By: Appointed to: . Appointment Date: Term Expires: Oath of Office Taken: Notes: Anti-Bribery StatementSigned: Open Meetings ActTraining Completed: Public Information ActTraining Completed: Agenda Program Training Provided: 6 Claudia Oney 1050 Hidden Hills Dr. Dripping Springs, Tx 78620 This document is an attachment to my Application to join the Dripping Springs' Farmers Market Board. In the 70's I directed a program in Chicago that brought food grown by farmers to consumers through a series of food cooperatives located throughout the area. I managed our paid staff, participated in organizing our coops, engaged in fundraising to support coops in low income neighborhoods and handled purchasing directly from some farmers and from the Chicago produce market. I graduated from law school in 1978 and practiced law until my husband and I decided to move to Texas in 2010. I am liscensed in Texas and Illinois. I grew up here and it seemed to perfect place to retire. My grandparents had farmed just outside Brownwood, Texas and my experiences there were wonderful. Prior to moving I attended a 30 hour course at Texas A&M on Agricultural Law in the State. I also attend three or four seminars on current practical aspects of farming here; one of which was a12 hour program in San Antonio in 2010 sponsored by the Farm an Ranch Freedom Alliance and another smaller event in Blanco run by local farmers. We moved into a small house on 3.1 acres and now enjoy a large vegetable garden, an orchard, a small cow, three sheep, chickens, ducks and bees. All of this is deeply satisfying. I have completed Master Naturalist classes. Master Gardener classes and a 30-hour course for Docents at the Ladybird Johnson Wildflower Center. I am a certified Master Gardener and am qualified to give tours at the Wildflower Center. I have shopped at Farmers Markets for forty years and been a member of a CSA for ten; my CSA-like source here deals only with small organic farmers. I think I can contribute to your work. Claudia Oney 7  MEETING MINUTES City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, August 11, 2015 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Diana Black Aubrey Munguia Gouri Johannsen, Vice Chair Teresa Strube VACANT Aimee Mick, Secretary VACANT Market Managers: Stacy Qualls and Carolyn Hodges The Regular Meeting of the City of Dripping Springs Farmers Market Association Board was called to order at 10:07AM, Tuesday, August 11, 2015 by Gouri Johannsen, acting in the place of the Chair. Roll call was taken and members present included, Teresa Strube, Diana Black and Aimee Mick, acting as secretary. Members absent were, Aubrey Munguia. Marianne Simmons joined the meeting at 10:10. Also present were Stacy Qualls, Market Manager. II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. There was no specific presentation by citizens; however Claudia Orey, new board member pending being sworn, in was present for the entire meeting. III. MINUTES A. Approval of Regular Meeting Minutes, July 14, 2015 A motion to approve the July 14, 2015, Regular Meeting minutes was made by Teresa Strube and seconded by Diana Black, VOTE: 4-for, 0-against, 2-absent. Motion passes. IV. BUSINESS Discussion and possible action regarding: A. Review Vendor Applications New vendors include Melt Therapies and Cake De Chez Nous. Melt Therapies will alternate weeks in the booth with current Massage Therapy vendor. B. Farmers Market Manager's Monthly Report Report from the Market Manager to the Board regarding Farmers Market activities. C. Market Events: Planning and Updates Demos 8/26 – Cool Greens 9/16 – Bee Keeping 9/23 – Plant Sale 10/21 – Pumpkins 11/11 – Fall Greens Stacy Qualls will advertise these Demos through established channels. Diana will develop a flyer to use for advertisement. D. FY 2015 Budget 1. Revenues and Expenses Monthly Report 1 8  E. Public Relations/Marketing Subcommittee to discuss Sponsorships will be staffed by Gouri Johannsen and Claudia Oney. The first project the subcommittee will address is reviewing rules and regulations for sponsorship. 1. Farmers Market Sponsorships F. Market Facilities/Signage 1. Update on Culvert Repairs G. FY 2016 Budget Budget reviewed 1. Discussion Regarding FY 2016 Parks and Recreation Commission Budget Requests that Pertain to the Farmers Market 2. Final Revisions to the FY 2016 Farmers Market Budget Request H. Discussion Regarding Amending the Farmers Market Fee Schedule Board will establish a subcommittee to discuss fee schedule after the revision of all related applications by application revision subcommittee. I. Farmers Market Manager Job Description Revisions Discussion was held around this topic and the subject was voted down at this time. J. Non-Vendor Application for Participation Subcommittee will review. K. Application to Disseminate Information Discussion Tabled. L. Creation of Subcommittees and Appointment of Subcommittee Members: Marketing, Sponsorships, Special Events Subcommittee will review. V. ANNOUNCEMENTS A. Regular City Council Meeting, August 11, 2015 at 7:00pm B. Regular Farmers Market Association Board Meeting, September 8, 2015 at 10:00am C. Regular Parks & Recreation Commission Meeting, September 14, 2015, at 6:00pm VI. ADJOURN A motion was made by Aimee Mick and seconded by Theresa Strube to adjourn the Regular Meeting of the City of Dripping Springs Farmers Market Association at 12:50 PM. VOTE: 5-for, 0-against, 1-absent. Motion passes. 2 9  INTEROFFICE MEMORANDUM TO: CITY COUNCIL MICHELLE FISCHER FROM: STACY QUALLS, MARKET MANAGER SUBJECT: FARMERS MARKET UPDATE DATE: AUGUST 29, 2015 Even in the heat of summer the market continues to grow in popularity with vendors and shoppers. The market has approved three new vendors this month. Bella Verdi is a Dripping Springs grower who uses aquaponics to produce Bibb lettuce, culinary herbs and microgreens. Cake de Chez Nous is a bakery that features gluten free muffins, scones and specialty pound cakes. Melt Therapies offers table massages and a selection of essential oil sprays and lotions. This brings our total number of vendors to 43! Our current layout allows for a total of 36 booth spaces. So far we have been able to accommodate everyone because not all the vendors participate every week. The market performed the second of four demonstrations for the Healthy Living with Texas Produce grant received from the Texas Department of Agriculture. Emily Van Eck, a masters student of nutrition at Texas State University, used produce from the market to make an Italian panzanella salad at 3:30 and 4:30pm on August 26th. Free samples were enjoyed by the market attendees. The grant paid for advertising, food and supplies, including a canopy, folding table, kitchen tools, and a portable PA system to support future demonstrations. 10 Rob Jennings [robj@bvfarms.com] Actions To: M CODS-Farmers Market Cc: M Mel Howes [melh@bvfarms.com]; Darrell Joseph [darrell@bellaverdifarms.com] Thursday, September 03, 2015 10:23 PM You forwarded this message on 9/4/2015 7:05 AM. They have been made payable to same payee from inception. If necessary make the change. We have been charged for electricity three weeks running. Unfortunately, we have not received said utility from inception. Will we be receiving a credit for CODS failure to perform? Furthermore, if the city is responsible for the market please advise what food safety evaluation standards have been used and by whom to ensure vendors have met or exceeded applicable federal regulatory standards? We are concerned about certain 'ready-to-eat" food vendors not meeting minimal FSMA standards. As a founding member of the market, we are disappointed with management and direction of market. Hopefully, Electrician--Purcell-- can resolve electrical challenge. Thanks for the follow-up, Regards, Sent from my iPhone; please excuse typos. CODS-Farmers Market To: M Bella Verdi [robj@bvfarms.com] Attachments: (2)Download all attachments IMG_6567.JPG (421 KB); ATT00001.c (138 B) Sent Items Thursday, September 03, 2015 8:08 AM Good morning Rob, Sorry I didn't catch this at the market but your check needs to be written out to the City of Dripping Springs. Do I have your permission to add that or would you like to drop off a new check at City Hall today? 11 The outlets at the market are functioning properly according to the maintenance manager. In his opinion the draw of two vendors is too great a load for one outlet to support. To resolve this issue you will be reassigned a new booth space that will have a dedicated outlet and close parking for convenient restocking of produce. Booth assignments by the market manager begin at 2:00pm. Currently Bella Verdi has a $5 credit to be applied to next week’s booth fee. Dripping Springs Farmers Market Rules and Regulations VII. Governance of the Market A. Market Board: 1. The Board governs the Market, with input from the City. B. Market Manager: 1. The Market Manager shall manage the Market and oversee its operating Rules and Regulations. 2. The Market Manager assigns Vendors to their booth spaces. 3. The Market Manager is appointed by the City Administrator. 4. The Market Manager maintains order at the Market -- 8. The Market Manager is responsible to interpret, implement and enforce all rules and regulations pertaining to the running of the Market in a fair and equitable manner. 9. The Market Manager has the authority to issue warnings and take appropriate action against participants who violate these rules and other applicable regulations and laws. The Market Manager has the power to immediately suspend or remove any Vendor or product for any health, safety, and liability risks caused by any single violation. VII. Non Compliance, Penalties and Appeals D. Appeals Any Vendor aggrieved by the Market Manager’s decision may appeal for review by the Board. An oral request for review must be followed up immediately by a written request. The Board of Directors may refuse or agree to review, and may uphold, modify, or vacate a Manager’s decision. They must respond to the Vendor within two weeks of their intent to review or not review and they must make a decision in writing within three (3) weeks of the appeal. The decision shall be final. Dripping Springs Farmers Market Board meetings take place the second Tuesday of the month at City Hall. Please contact City Hall for more information. 512-858-4725 Stacy Qualls, Market Manager 12  City of Dripping Springs Farmers Market Income Statement For the Eleven Months Ending August 31, 2015 Current Month Current Month Year to Date Year to Date Actual Budget Actual Budget Revenues Tomato Vendor Fees $ 0.00 $ 0.00 $ 130.00 $ 0.00 Tomato Festival Sponsor 0.00 0.00 850.00 0.00 Tomato Festival Tasting Fees 0.00 0.00 857.00 0.00 FM Booth 1,690.00 1,468.75 14,860.00 16,156.25 FM App Fee 120.00 83.33 1,851.36 916.63 Interest Income 5.61 0.00 52.60 0.00 Other Income 0.00 0.00 8.29 1,500.00 Total Revenues 1,815.61 1,552.08 18,609.25 18,572.88 Expenses Advertising Expense 67.50 166.67 1,181.59 1,833.37 FM Manager 1,060.00 734.38 7,760.00 8,078.18 13 FM Coordinator 588.25 625.00 7,689.50 6,875.00 Chef Demo 100.00 0.00 138.05 1,000.00 Entertainment and Activities 0.00 16.67 0.00 183.37 Tomato Festival 0.00 0.00 426.40 0.00 Tomato Festival Coordinator 0.00 0.00 520.00 0.00 Dues and Subscriptions Exp 0.00 0.00 150.00 0.00 Supplies Expense 33.34 16.67 222.82 183.37 Other Expense 0.00 0.00 83.65 0.00 Total Expenses 1,849.09 1,559.39 18,172.01 18,153.29 Net Income ($ 33.48) ($ 7.31) $ 437.24 $ 419.59 9/8/2015 at 9:00 AM For Management Purposes Only Page: 1 14 15 16 17 18 19 20 21  August - December 2015 Wednesdays what’s going on MARKET EVENT WHO Entertainment August 19 26 school starts 8/24 Healthy Living Nutritional Demo “Summer Veggies” Emily Van Eck Alex Dormont September 2 Jerry Rivers 9 Pound House Chuck Wagon Wednesday Lisa Chaffin chafffin4@austin.rr.com Dillon Havins 831-246-0757 16 Beekeeping Presentation Hays County Master Gardeners Jerry Rivers 23 Fall Plant Sale Hays County Master Gardeners Alex Dormont 30 Jerry Hill et al October 7 Oct is Natl. Eat Better Together Month, Food Day is Jerry Rivers 10/24 14 week of DS Songwriters Festival. Dillon or a Songwriter? Pumpkin Patch on corner 21 Sat Oct 24, Chili Cook-off Club Annual Fall Chili Healthy Living Nutritional Demo “Winter Squash & Laura Petty Hays County Agrilife Extension Jerry Rivers Cook-off at Triangle site 8-7. Pumpkins” Pumpkin Patch on corner 28 Pumpkin Patch on corner Alex Dormont 22 November 4 Time Change, Rainwater Revival is Nov. 7 @DSRP Jerry Rivers 11 Veteran’s Day (no event at park) Healthy Living Nutritional Demo “Winter Greens” Emily Van Eck Dillon Havins 18 Jerry Rivers 25 day before Thanksgiving Holiday market? Alex Dormont? Frosty’s Trees on corner December 2 Holiday market. Frosty’s Trees on corner Jerry Rivers 9 Holiday market. Frosty's Trees on corner Dillon Havins? 16 Holiday market. Frosty's Trees on corner Jerry Rivers 23 2 days before Christmas Holiday market? Alex Dormont? Frosty’s Trees on corner 30 things to plan:  Wednesdays what’s going on MARKET EVENT WHO ENTERTAINMENT January 6 13 20 27 February 3 10 4 days before Valentines 17 24 March 2 9 16 Daylight Savings Time 23 30 April 6 13 23 20 27 May 4 11 18 25 June 1 8 15 22 Saturday 25 Tomato Round-Up - Founder’s Park 29 THINGS TO Vendor Gathering, Apps Due, Spring Plant Sale, PLAN: Tomato Round-up  Dripping Springs Farmers Market ONLINE Bio In the interest of improving our reach to locals and our internet presence, we’re looking to enhance the information available on our website Name of Participant: __________________________________________________________ Describe your products and/or Farmer’s Market presence in two sentences or less: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ What makes your products unique? ______________________________________________________________________________ (You may provide a picture, emailed to farmersmarket@cityofdrippingsprings.com) Do you have a Facebook (or other social Do you provide any of the following: media) profile you’d like us to share?  Delivery  No  Online Ordering  Yes:  CSA ________________________________ What forms of payment do you accept Are you a GoTexan member? at the market?  No  Cash  Yes  Check  Credit/Debt card The best email address we can share with people who might have a question about your products: ______________________________________________________________________________ Do you offer products that are: Received on/by:  Certified Organic  Vegetarian  Sustainably Grown  Vegan _______________________________  GMO Free Date, initials  Gluten Free 24  Received on/by: ________________ date/initials Dripping Springs Farmers Market Entertainment Registration Individual/ Group Name:_________________________________________________________________ Type of music or performance:____________________________________________________________ _____________________________________________________________________________________ □ One-time only Date:_____________________________________________________________ □ Recurring participant: _________________________________________________________________ Approximate # of performers:_____________________________________________________________ Primary Contact:_______________________________________________________________________ Daytime Telephone:____________________________________________________________________ Email:________________________________________________________________________________ Website:______________________________________Facebook Page:___________________________ Mailing Address:_______________________________________________________________________ Please list all instruments to be played at the market:__________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ COMPLETED: □ ONLINE BIO □ IMPORTANT MARKET RULES The Market welcomes the addition of entertainment. You must have prior authorization from the Market Manager to participate. Please notify the Market Manager as soon as possible if you are unable to perform on your scheduled date. The market is a rain or shine market. You are responsible for providing any seating required for your group or a table should you wish to display literature or sell CDs. Performances are an unpaid contribution to the market. Tip jars and CDS sales are allowed. Any promotions or sale of additional items requires approval from the Market Manager and may also require a vendor booth fee. Signed:______________________________________________ Date:____________________________ With questions, please contact: farmersmarket@cityofdrippingsprings.com 512-858-4725 (City Hall) 25  Received on/by: _________________ Date/Initials P.O. Box 384 Dripping Springs, TX 78620 Fees: ___________ Special Event Participant Application Paid By___________ Name of Business/Organization:________________________________________□ Nonprofit Name of Applicant:_____________________________________________________________ Mailing Address:_______________________________________________________________ City:____________________________ State:____________________ Zip:________________ Daytime Phone: ____________________ Email Address:______________________________ Market Date(s) Planning to Attend:_______________________________________________ Description of Product/Service/Demonstration:_____________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Description of Product to be Sold:_________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Electricity Needed: Y_____ N______ Do we have your permission to use your information in any print or web media distributed to the public? ____ Yes ____ No _____ Other:___________________________________________ (If yes, please complete the Online Bio.) The Mission of the Market is to provide a community gathering place where: local agricultural and value-added product producers sell a variety of fresh agricultural and related products directly to the consumer; consumers may learn the uses and benefits of quality, locally grown or prepared food products; and consumers may access local services and hand-made crafts as provided in the Market’s rules. How does your presence at the market fit the mission of the market? ______________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ COMPLETED: □ IMPORTANT MARKET RULES □ ONLINE BIO ____________________________________________ ____________________ Signature of Applicant Date 26  Received on/by: Date, initials Administratively Complete Fee $_ ____________ FARMERS MARKET HOLIDAY VENDOR PARTICIPATION APPLICATION Applications and $20 fee must be submitted to the Market Manager during regular market hours. This market complies with all federal, state and county regulations. The Mission of the Market is to provide a community gathering place where: local agricultural and value-added product producers sell a variety of fresh agricultural and related products directly to the consumer; consumers may learn the uses and benefits of quality, locally grown or prepared food products; and consumers may access local services and hand-made crafts as provided in the Market’s rules. Name of Business: Name of Applicant: Mailing Address: City:____________________________State:____________________Zip:____________ Telephone Number: ___________________ Mobile:___________________ Text Ok?:___________ Contact Email Address:______________________________________________________________ Physical Address (if different from above):______________________________________________ Website Address:____________________________________________________________________ Facebook Page Address:______________________________________________________________ Participation Dates:____Nov 25 ____ Dec 2 ____ Dec 9 ____Dec 16 Types of payment you will accept at the Market (check all that apply): □ Cash □ Check □ Credit/Debit Please note the following costs associated with participation in the Holiday Market: $20 Application Fee is non-refundable. Inspection requirement for Holiday Market is waived. Booth Fee for a 10 x 10 space (check your preference) □ $15 (No Electricity) □ $20 (With Electricity) Booth fees are paid every Wednesday at Market – check or correct change required. Inspection of vendor operations is included in application fee. However, a mileage fee will be charged for vendor inspection over 50 miles away. 27 Is your product produced within 150 miles of Dripping Springs? □ Yes □ No If not, please explain: _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Where else are your products available? (check all that apply): □ Wholesale/Grocery:__________________ □ Restaurants:________________________________ □ Retail/Farmstand: ___________________ □ Other (please explain): _______________________ □ CSA: _____________________________ ___________________________________________ □ Online:_____________________________ ___________________________________________ □ Farmers Markets:_____________________________________________________________________________ Are you a Go Texan Member?: □ Yes □ No Are you operating under the Cottage Food Law? □ Yes □ No All vendors must comply with State and City Health Department Rules. Check and provide copies of all licenses that apply: □ Food Handlers □ Nursery/Floral □ Food Managers □ Poultry Processing □ Food Manufacturer □ Weights and Measures □ Graded- Egg □ Texas Department of Health Permits □ Sales Tax □ Organic Certification □ Alcoholic Beverage Permit □ Other______________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ Primary Business Type (check all that apply): □ Farm (Produce) □ Pet Treats and Products □ Herbs (Dried or Cut) □ “Ready to Eat” Foods □ Eggs □ * Value Added Foods □ Meat □ Nursery Products □ Fish & Shellfish □ Personal Care Products □ Dairy □ Crafts and Arts □ Beverages □ Service Providers □ Baked Goods □ Other (please explain):____________________________________________________ * Value Added products are items made from a raw agricultural product to which some value has been added through preparing, cooking, blending, packaging, or other methods. Such items may be edible, like jalapeno jelly or inedible, like a wreath from dried okra pods. Local Ingredients: Please list all local (Central Texas) or Texas-grown ingredients used in your products: ______________________________________________________________________________________________ ______________________________________________________________________________________________ 2 of 10 28 PRODUCT LIST:  List items to be sold and approximate dates of season or availability.  Vendors will be expected to sell only what is listed.  At any time, should vendors wish to sell new products, a list and description of items must be submitted to the market manager for approval prior to the intended sell date.  You may list several items on each line. Attach a separate sheet if more room is needed.  Attach a copy of each label that will be affixed to products sold at the Market. If appropriate, check Cottage Food’s Law, license required (Lic), or label in product list below. Farm (Produce) Lic Label Dates Available Herbs (Dried or Cut) Cottage Food Law □ Lic Label Dates Available Eggs Type Graded Approx. Doz./ Week Lic Label Dates Available 3 of 10 29 Meat Lic Label Dates Available Frozen Cured Blended □ Beef □ Poultry □ Lamb □ Pork □ Rabbit □ Goat □ Wild game Fish and Shellfish Lic Label Dates Available Farmed Caught Wild Dairy Lic Label Dates Available Beverages Lic Label Dates Available 4 of 10 30 Baked Goods □ Cottage Food Law Lic Label Dates Available Pet Treats and Products Lic Label Dates Available “Ready to Eat” Foods □ Cottage Food Law Lic Label Dates Available Describe Fresh Frozen Value Added Food Lic Label Dates Available Nursery Products Lic Label Dates Available 5 of 10 31 Personal Care Products Lic Label Dates Available Crafts and Arts Lic Label Dates Available Service Providers Lic Label Dates Available Other Lic Label Dates Available 6 of 10 32 Employee/Agent/Direct Representative Assignment: The following person(s) may be my employee(s)/agent(s)/direct representative(s) for the Dripping Springs Farmers Market and may sell items on my behalf: Name: Phone Number: Text ok? I understand that each employee must fill out an Important Market Rules sheet before selling. The above listed parties have been contracted or employed by myself, the approved grower/vendor at the Dripping Springs Farmers Market, to sell the products that have been approved for the Market. Signature of Applicant Date PARTICIPATION AGREEMENT: The inspection requirement for vendors of the Holiday Market is waived. However, should it be necessary, I agree to allow a representative of the Dripping Springs Farmers Market to inspect my operation. I, the undersigned, have read and agree to comply and abide by the terms defined in the Dripping Springs Farmers Market Rules and Regulations which outlines the terms of my participation as Participant in the Dripping Springs Farmers Market. I understand, and agree to, the above outlined Fees associated with the Farmers Market. I agree that my booth will only sell the approved items that have been listed in the above application and that I am responsible for the quality and safety of what I sell. I understand that I may be barred from participation if the Dripping Springs Farmers Market’s Rules are violated. Signature of Applicant Date 7 of 10 33 APPLICATION SUBMITTAL CHECKLIST: □ Completed and Signed Holiday Vendor Participation Application □ $20 Application Fee (non-refundable) cash_________ check #_________ □ Read Rules and Regulations Form □ Farmers Market Online Bio Form □ Product Labels for all listed Market Products □ Copies of All Current Licenses and Permits □ Printed Map Detailing Directions to Farm/Business Location All required items and information (including all applicable above listed exhibits and fees) must be received by the Market Manager in order for an application and request to be considered complete. Incomplete submissions will not be reviewed or scheduled for any further action until all deficient items or information has been received. Admittance to the Market is pending the approval of the Market Manager and the Market Board. By signing below, I acknowledge that I have read through and met the above requirements for a complete submittal: Signature of Applicant Date Make checks payable to: City of Dripping Springs PO Box 384 Dripping Springs, TX 78620 With questions, please contact: farmersmarket@cityofdrippingsprings.com 512-858-4725 (City Hall) www.CityofDrippingSprings.com 8 of 10 34  IMPORTANT MARKET RULES Each agent or representative must complete the following before selling: Name of Business/Applicant:________________________________________ Name of Representative/Agent:______________________________________ _______1. SET-UP TIME: Booth assignment begins at 2 pm. Vendors must be completely set up and ready to sell by 3 pm. _______2. TENTS: You are responsible for the safety of yourself and others around you. Tents are dangerous! ATTACHED WEIGHTS ARE REQUIRED AT ALL TIMES. Safe set-up and take-down procedures must be followed: A. Appropriate weights (minimum 20 lbs per leg) must be in place and ready to attach prior to opening the canopy. B. Open canopy WITH HELP until weights are attached and secured. C. Take down the canopy the same way. D. In dangerous wind conditions, canopies will be prohibited. Weights are available to rent for a $10 fee. You will be required to retrieve and return the weights to the storage building. You are responsible for any damages or injuries incurred as a result of negligence. _______3. VENDOR PARKING: After unloading, vendors must move their vehicles to the vendor parking area (to provide for safe and ample parking for customers) _______4. OPENING BELL: The market opening bell rings at 3 pm. Prior to the opening bell, vendors may only fill pre- orders, distribute CSA boxes, or sell to other market vendors. _______5. EARLY BREAK-DOWN: is NOT permitted for safety reasons. _______6. BOOTH FEES: We are a rain or shine market. Weekly booth fees will be assessed, NO EXCEPTIONS, unless you notify the market manager by noon Tuesday, the day before the market. TEXT is preferred. I also agree to, in consideration of being allowed to Participate at the Dripping Springs Farmers Market, indemnify, defend and hold harmless City of Dripping Springs and the Dripping Springs Farmers Market, its agents, servants, employees, and volunteers from and against any and all loss, damages, liability, claims, suits, costs and expenses whatsoever, including reasonable attorneys' fees, regardless of the merit or outcome of any such claim or suit arising out of the use or occupancy of the premises by Participant, its agents, servants, employees, and volunteers in connection with Participant’s participation in the Dripping Springs Farmers Market and in the performance of services, work or activities under this Agreement and the Dripping Springs Farmers Market Rules and Regulations. _____________________________________________________ ______________________ Signature Date Stacy Qualls, Market Manager Cell/Text 512-633-1765 (put this in your phone!) City Hall 512-858-4725 9 of 10 35  FOR OFFICE USE ONLY: Verification of Market Manager: (after Board Review and Inspection) Application Received Date:____________________ Inspection Date: Waived for Holiday Vendors Inspection: □ Pass □ Fail If f ai l , wh y: Annual Application Fee Received: Cash/Check # : Licenses/Permits: ____________________________________________________________________ Product Labels Attached?: □ Yes □ No I affirm that the above applicant is accepted into the Farmers Market. Signature of Market Manager Date Application Approved Notes: 10 of 10 36  Received on/by: _________________ date/initials P.O. Box 384 Dripping Springs, TX 78620 Application to Disseminate Information at the Dripping Springs Farmers Market Name of Business/Organization:__________________________________________________ Name of Applicant:_____________________________________________________________ Mailing Address:_______________________________________________________________ City:____________________________ State:____________________ Zip:________________ Daytime Telephone: ____________________ Email Address:__________________________ Website:______________________________ Facebook Page:__________________________ Market Date(s) Planning to Attend:_______________________________________________ Description of Information to be Disseminated:_____________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ MARKET RULES FOR THE DISSEMINATION OF INFORMATION To ensure that the Market remains an enjoyable, safe public arena, to maintain the peace and order of the Market, and to ensure that the mission of the Market is not hindered, those who attend the Market and plan to disseminate information that is not in the furtherance of the mission of the Market must: Disseminate the information from an area designated by the Market Manager; Refrain from directly approaching any individual; Not impede pedestrian or vehicular traffic, or unreasonably disrupt regular or authorized activities of the Market; Conduct activities at a volume which does not unreasonably disrupt the normal operations of the Market; and Complete an Application to Disseminate Information, which must be completed and submitted to the Market Manager at least one week prior to the next Market date. I, the undersigned, have read and agree to comply with the above regulations for the dissemination of information at the Dripping Springs Farmers Market. I have also initialed and signed the “Important Market Rules” attached here. ____________________________________________ ____________________ Signature of Applicant Date 37 38 September 4, 2015 Dripping Springs Farmers Market Proposed Fee Structure 15.1 Annual Participation Application Fee (Artisan/Grower/Food Vendor/Service Provider): $40 15.2 Holiday Market Application Fee: $20 15.3 Daily Booth Rental Fee Without Electricity: $15 15.4 Daily Booth Rental Fee With Electricity: $20 15.5 Special Event Participation Fee (per market): 15.5.1 Non-profit - if not selling, $0 and if selling $15 15.5.2 For profit - $30 per market 15.6 Mobile Food Vendor Inspection Fee : $75 if required (An inspection is not required for a mobile food vendor with a valid permit and inspection within last six months from the City or a surrounding jurisdiction.) 39 Sponsorships Subcommittee report: DRAFT of elements for sponsorship package for review by the Board. Support the Drippring Springs Farmers' Market The Dripping Springs Farmers' Market (DSFM) is a year round market that provides a community gathering place for local farmers, value-added product producers, community service and non-profit organizations, and local artisans to sell a variety of fresh agricultural and related products directly to the consumer. The market also hosts a wide range of programs in nutrition and healthy living through presentations and chef demos, live music at every market and youth activities. The market is in it's 7th(?) year of operation and has seen steady growth in both vendors and consumer partication numbers. The market generates a email newsletter that is sent out to 400(?) subscribers every week. The Market's Facebook page has 1500 (?) likes andgrowing each week. The other areas of advertising include but not limited to radio announcements, print media, articles in local magazines … Be a Sponsor of the Dripping Springs Farmers Market! General Levels of Sponsorship: Friend of the market ($50): 1. Sponsor name and logo included in newsletter and on market Website and Facebook site for one month (or 4 times) 2. Name on Welcome Board at Market for one month. 3. Sponsor name announced by the MC at every market during that month. (Title needed) $150: 1. Sponsor name and logo included in newsletter and on market Website and Facebook site for four months (or 17 times) 2. Name on Welcome Board at Market for four months. 3. Sponsor name announced by the MC at every market during that those four months. (Title needed) $500: 1. Sponsor name and logo included in newsletter and on market Website and Facebook site for one market year. 2. Name on Welcome Board at Market for one market year. 3. Sponsor name announced by the MC at every market during that entire market year. Special Event Sponsorships: Shared sponsorship of an event $250: 1. Sponsor name and logo included in all the event advertsing material (may include event flyers, print and radio advertising, market newsletter, website, Facebook). 2. Announcement of support and thank you for sponsorship prior to and during event. 40 $500—Exclusive sponsorship of an event: 1. Sponsor name and logo included in all the event advertsing material (may include event flyers, print and radio advertising, market newsletter, website, Facebook). 2. Announcement of support and thank you for sponsorship prior to and during event. 3. Booth space at the market on the day of the event. In Kind Contributions, e.g. authors and musicians shall be accepted, paid and promoted on a case by case basis. SPECIAL NOTE: Sponsorships will be extended to those who fall within the DSFM mission statement and shall be subject to approval of the Market Board. 41 Craig, Kerri From: marianne simmons <marianne.dsfm@gmail.com> Sent: Friday, September 4, 2015 8:00 AM To: Fischer, Michelle; Craig, Kerri Cc: CODS-Farmers Market Subject: Re: use of portion of Triangle Michelle, We also have scheduled another chef/nutrition demo for our Healthy Living grant on Wednesday Oct. 21. If possible, would like the pumpkin patch folks to have a sign out about the event. The topic is pumpkins and winter squash. Marianne On Fri, Sep 4, 2015 at 7:51 AM, marianne simmons <marianne.dsfm@gmail.com> wrote: Michelle, I would like this to be added to our agent for next week under either D. Market Events or G. Market Facilities - whatever you think. I will add the dates to my calendar and re-send to Kerri to post. I assume it is the usual portion of the Triangle? Challenges and considerations: 1. set-up of their sales area cannot take place on a Wednesday. 2. Parking - we currently require our vendors to park on the hard corner and at the Veterans Hall (in order to have more room for shoppers)- do we have any other options for vendor parking? How about the road to nowhere zone or a designated portion of the Carter Investments property? Can the city negotiate this? We are planning our "Holiday Market" which would welcome a few additional vendors during the period of Frosty's rental. 3. will the culvert / giant pothole be repaired by then? 4. There needs to be safe and easy access for shoppers to cross culvert to park and/or shop both sites These concerns come to mind. Of course, the Pumpkin Patch and Frosty's Trees can also bring farmers market shoppers, which we would welcome. We are concerned about signage, safety, and ease of entry & egress, as has been brought up to City Council in the past. Thanks, Marianne On Thu, Sep 3, 2015 at 4:29 PM, Fischer, Michelle <mfischer@cityofdrippingsprings.com> wrote: 1 42 Marianne & Stacy: We received rental requests from Frosty’s Trees and DSUMC for a portion of the Triangle. The dates are Pumpkin Patch – Oct 10th – Nov. 1st Frosty’s Trees – Nov. 23rd – Dec. 23rd We would like to know if you anticipate these uses having a negative impact on the Farmers Market. If so, what are the impacts and do you have any suggestions on how they can be mitigated? Thanks. _______________________________________________________________________________________ This outbound email has been scanned by the DD Email Security System and deemed safe from viruses, trojans and malware. _______________________________________________________________________________________ -- Marianne Simmons President Dripping Springs Farmers Market Association Board 2 43 -- Marianne Simmons President Dripping Springs Farmers Market Association Board _______________________________________________________________________________________ This inbound email has been scanned by the DD Email Security System and deemed safe from viruses, trojans and malware. _______________________________________________________________________________________ 3 44  FARMERS MARKET MANAGER A. GENERAL PURPOSE The Dripping Springs Farmers Market Manager’s general purpose is to oversee the administration, operations, and management of the Dripping Springs Farmers Market. B. SUPERVISION RECEIVED Works under the general direction of the Farmers Market Association Board of Directors and the City Administrator. C. ESSENTIAL DUTIES AND RESPONSIBILITIES Vendor recruitment and retention, processing vendor applications and coordinating farm inspections. Assigning vendor booth space, collecting vendor booth fees, setting up the market area, and maintaining order at the Market. Enforcing the rules and regulations of the Market, including issuing warnings, and taking action against violators. Marketing and promoting the Market consistently and professionally via website, email, e- newsletter, social media, print advertising, fliers, and other appropriate avenues. Recruiting and coordinating Market volunteers. Receiving and responding to vendor and customer concerns and complaints. Coordinating educational, informational, and entertainment activities associated with the Market, including appropriate informational speakers and demonstrations, educational children’s activities, and entertainment. Assessing the state of the market through surveys, traffic counts on sales days, and other appropriate mechanisms. 45  Attending all Dripping Springs Farmers Market Association Board meetings. Aid in agenda and meeting packet preparation. Purchasing supplies and equipment for the Market through City Hall. Participating in the development and administration of the annual Market budget. Writing a monthly report to the City Council on the Market. Researching and recommending grant applications, and assisting in the preparation and administration of grants. Maintaining Market files. D. NECESSARY EDUCATION, EXPERIENCE AND ABILITIES Education: High School Diploma or Equivalent. Experience in marketing, public relations, or sales. Must possess skills in various computer applications, such as Microsoft Office & Outlook, Desktop Publishing, Excel, Photoshop, Power Point, and non-HTML website creation and maintenance. Ability to establish and maintain effective working relationships with other City employees, City officials, and general public. Possess an understanding and strong interest in issues related to local food, sustainability, farmers markets, and related issues. Maintain confidentiality. Strong communication and management skills. Ability to work independently and exercise good judgment. E. TOOLS AND EQUIPMENT USED Personal computer, including various computer programs. 10-key calculator; phone; copy machine; tape recorder; and fax machine. F. SPECIAL REQUIREMENTS 46  A valid state driver's license. While performing the duties of this job, the employee is frequently required to sit, talk, hear, use hands; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally carry, lift, hold, push and/or pull up to 50 pounds office supplies, files, equipment and furniture. Specific vision abilities required by this job include close vision and the ability to adjust focus. G. WORK HOURS The Market Manager position is part-time. The position requires approximately ____ hours per week in addition to five hours on the day of the market. Hours will vary based on the season and events or projects assigned throughout the year. H. SALARY Compensation is paid on the 15th and last day of the month. I. BENEFITS Benefits shall be in accordance with those outlined in the CITY OF DRIPPING SPRINGS PERSONNEL MANUAL, as maybe modified by the specific employee’s offer letter. This Job Description is not a contract, and shall not be construed to alter an employee’s at-will relationship. The terms and conditions of any employee’s position with the City may be altered by the City Council at any time. To the extent reasonably possible, this Job Description, the Personnel Manual, and the employee’s Offer Letter shall be read together in harmony. If there are conflicts between this Job Description, the Personnel Manual, and the employee’s Offer Letter, the most specific term or condition of employment shall govern. 47  FARMERS MARKET MANAGER Draft 9/8/15 A. GENERAL PURPOSE The Dripping Springs Farmers Market Manager’s general purpose is to oversee the administration, operations, and management of the Dripping Springs Farmers Market. B. SUPERVISION RECEIVED Works under the general direction of the Farmers Market Association Board of Directors and the City Administrator. C. ESSENTIAL DUTIES AND RESPONSIBILITIES Recruiting and retaining vendors, processing, and approving vendor applications and coordinating farm inspections. Assigning vendor booth space, collecting vendor booth fees, setting up the market area, and maintaining order at the Market. Enforcing the rules and regulations of the Market, including issuing warnings, and taking action against violators. Preparing marketing materials and promoting the Market consistently and professionally via website, weekly email, e-newsletter, social media, print advertising, fliers, and other appropriate avenues, including updating all listings. Maintaining market memberships and affiliations and communicating with other market managers. Recruiting and coordinating Market volunteers. Receiving and responding to vendor and customer concerns and complaints. 48  Coordinating educational, informational, and entertainment activities associated with the Market, including appropriate informational speakers and demonstrations, educational children’s activities, and entertainment. Assessing the state of the market through surveys, traffic counts on sales days, and other appropriate mechanisms. Attending all Dripping Springs Farmers Market Association Board meetings. Aid in agenda and meeting packet preparation. Purchasing supplies and equipment for the Market in accordance with the City’s Purchasing Policy. Participating in the development and administration of the annual Market budget. Writing a monthly report to the City Council on the Market. Researching and recommending grant applications, and assisting in the preparation and administration of grants. Maintaining Market files. D. NECESSARY EDUCATION, EXPERIENCE AND ABILITIES Education: High School Diploma or Equivalent. Over one year experience in marketing, public relations, or sales. Must possess skills in various computer applications, such as Microsoft Office & Outlook, Desktop Publishing, Excel, Photoshop, Power Point, and non-HTML website creation and maintenance. Ability to establish and maintain effective working relationships with other City employees, City officials, and general public. Possess an understanding and strong interest in issues related to local food, sustainability, farmers markets, and related issues. Maintain confidentiality. Strong communication and management skills. Ability to work independently and exercise good judgment. 49 E. TOOLS AND EQUIPMENT USED Personal computer, including various computer programs. Public address system. 10-key calculator; phone; copy machine; tape recorder; and fax machine. F. SPECIAL REQUIREMENTS A valid state driver's license. While performing the duties of this job, the employee is frequently required to sit, talk, hear, use hands; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally carry, lift, hold, push and/or pull up to 50 pounds office supplies, files, equipment and furniture. Specific vision abilities required by this job include close vision and the ability to adjust focus. G. WORK HOURS The Market Manager position is part-time. The position requires no more than 22 hours per week in addition to six hours on the day of the market. Hours will vary based on the season and events or projects assigned throughout the year. H. SALARY Compensation is paid on the 15th and last day of the month. I. BENEFITS Benefits shall be in accordance with those outlined in the CITY OF DRIPPING SPRINGS PERSONNEL MANUAL, as maybe modified by the specific employee’s offer letter. This Job Description is not a contract, and shall not be construed to alter an employee’s at-will relationship. The terms and conditions of any employee’s position with the City may be altered by the City Council at any time. To the extent reasonably possible, this Job Description, the Personnel Manual, and the employee’s Offer Letter shall be read together in harmony. If there are conflicts between this Job Description, the Personnel Manual, and the employee’s Offer Letter, the most specific term or condition of employment shall govern. 50  City of Dripping Springs Farmers Market Association Board 09/3/15 Title Name Term Exp Address City Zip Phone Numbers Email Address President Marianne Simmons 06/30/2016 1611 Creek Road Dripping 78620 Mob: 512-656-9332 stellastardust8@yahoo.com Springs Hm: 512-858-1090 V. President Gouri Johannsen 06/30/2017 149 Running Water Way Austin 78737 Mob: 512-814-7742 gourijohannsen@gmail.com Secretary Aimee Mick 06/30/2016 P.O. Box 533 Dripping 78620 Mob: 512-663-7147 mickfamilyfarms@yahoo.com Springs Board Member Diana Black 06/30/2016 721 Madrone Ranch Trl Dripping 78620 Mob: 512-789-6671 Dianablack16@gmail.com Springs Board Member Teresa Strube 06/30/2017 Dripping 78620 Mob: 512-423-4225 t.strubeds@gmail.com Springs Board Member Aubrey Munguia 06/30/2016 304 Saddletree Ln Dripping 78620 Mob: 281-788-5938 aubreymunguia@yahoo.com Springs Board Member Gary Gilstrap 06/30/2017 P.O. Box 1480 Johnson 78636 Mob: 830-868-2321 wine@texashillsvineyard.com City Board Member Claudia Oney 06/30/2017 1050 Hidden Hills Dr. Dripping 78620 Mob: 512-829-4133 claudiaoney@mac.com Springs Market Manager Stacy Qualls n/a 798 Hart Lane Dripping 78620 Mob: 512-633-1765 farmersmarket@cityofdrippingsprings.com Springs Interim Manager Carolyn Hodges n/a Mob: 512-738-2501 mkcarolynhodges@gmail.com 51 City Administrator Michelle Fischer n/a 512-858-4725 mfischer@cityofdrippingsprings.com City Maintenance Robert Steepe n/a Austin 78737 Mob: 208-608-6520 rsteepe@cityofdrippingsprings.com Director City Secretary Kerri Craig n/a Dripping 78620 512-858-4725 kcraig@cityofdrippingsprings.com Springs Communications DeNae Lee n/a Austin 78737 512-858-4725 dlee@cityofdrippingsprings.com Coordinator City Treasurer Gina Gillis n/a Dripping 78620 512-858-4725 ggillis@cityofdrippingsprings.com Springs City Treasurer Gary Hale n/a Dripping 78620 512-858-5637 Springs