Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Bi-Monthly Meeting March13, 2017 Attending: Brenda Medcalf, EvanTaddia, Michael Monaghan, Stephanie Holtzendorf, Chris Schmidt, Paul Sanchez, Sharon Goss, Bonnie Gonzalez, Jake Adams, Brian Daniel. Jen Cohen – President, Dripping Springs Cook Off Club Absent: Brad Thomas, Chris Nuccio, Brian Daniel I. Call to Order: 6:38 pm by Brenda Medcalf II. Minutes: Minutes from the February 27 meeting were not available. III. Business: A. Creation of Founders Day Festival Rules and Regulations  It is a City ordinance that non-profits cannot ‘tailgate’ their even on to Founders Day festival.  No glass bottles.  No Public Intoxication – law.  Commissioners agreed there would be just a few rules/regulations for this year. Will add to these after this year’s event.  Rules/regulations will be distributed with a press release as well as posted on Facebook. B. Diamond Level Sponsorship Changes  Stage name.  Parking space and parking spaces closer to event.  VIP area – Home Depot stage to be used – wrist band to get into VIP area – drinks (water, beer, soda), etc.  Carnival tickets  Diamond Sponsorship – Southpoint Dodge – gets half of parking lot at Spring Bluff. Standing Committee Reports A. Site Plan:  One room of the Stephenson Building will be available for use for the commission as well as used for the Green room.  No bathrooms will be available so more port-a-potties will need to be ordered.  Ginger wants the map of the Founders Day area to be very accurate. Ginger will get in touch with Mike. B. Food:  Nothing new to report. 1 Founders Day Bi-Monthly Meeting 03/13/2017 C. Entertainment:  Bill Paige and Pun Nio have second stage booked.  Departure ATX will play Friday night at the main stage and Bobby Pounds will play on Saturday night. D. Arts & Crafts:  6 booths left. Application can be taken down off the website next week. E. Parade  Full or close to full  Will need 2 Mules from Texas Powersports for the parade.  F. Publicity  Press releases going out.  No ads in Outlook this year except for thank you ads. G. Sponsorship/Underwriting  Sponsorship is behind. Only $8,250 to date. H. Sanitation  Additional port-a-potties will be needed for use at the Stephenson building.  Will need to locate these out from the beaten path so everyone is not using them.  The port-a-potties at the parade staging area need to be moved closer to the gate going into the school for parade use and those getting on and off the shuttle. I. Security :  Nothing new to report. J. Traffic/Parking:  Towing signs (Temporary City Ordinance)will be put up along RR12 as well as cones and rope. This will be all the way to Founders Park. The Cones will be ordered with the fencing. City will be responsible for putting them out along RR12.  Dripping Towing will be contacted to tow vehicles.  Rotary Club will be doing parking and shuttle.  Shuttle will run Friday night as well as Saturday. Friday night, due to the parade, they will drop off at Dante’s.  A lot of notices will go out regarding parking at the high school. K. Volunteers:  No Report. V. Announcements  The next meeting will be March 27, 2017 at 6:30 pm at City Hall. 2 Founders Day Bi-Monthly Meeting 03/13/2017 VI. Adjourn  Motion to Adjourn made by Chris. Seconded by Stephanie. Meeting adjourned at 8:45 pm. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf 3