Founders Day Commission Regular Meeting

FOUNDERS DAY COMMISSION REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Monday, December 14, 2020 at 6:30 PM MINUTES MEETING SPECIFIC VIDEOCONFERENCE INFORMATION Join Zoom Meeting https://us02web.zoom.us/j/84197249925?pwd=ZVNJcU9Iby82VFFVUjB1THJkT0lsdz09 Meeting ID: 841 9724 9925 Passcode: 544137 Dial Toll Free: 888 475 4499 US Toll-free 877 853 5257 US Toll-free Find your local number: https://us02web.zoom.us/u/khywbgq6T Join by Skype for Business: https://us02web.zoom.us/skype/84197249925 CALL TO ORDER AND ROLL CALL Commission Members present: Brenda Medcalf, Chair Jake Adams, Vice Chair Brian Daniel Martin Garza Sharon Goss Clinton Holtzendorf Michael Monaghan Brad Thomas Brian Varnell Susan Warwick Dee Marsh Jeff Shindler Commission Members absent: Darrell Debish Staff, Consultants and Appointed/Elected Officials present: Events & Programming Coordinator Maggie Peterson Parks & Community Services Director Kelly Schmidt City of Dripping Springs December 14, 2020 Regular Meeting Minutes Page 1 of 3  Communications Director, Lisa Sullivan With a quorum of the Commission present, Chair Medcalf called the meeting to order at 6:34 pm. A motion was made by Commissioner Garza to approve the absence from the December 14, 2020 Founders Day Commissioners Regular Meeting for Commissioner Debish. Commissioner Monaghan seconded the motion which carried unanimously 10 to 0 . PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission's consideration of that item. Citizens wishing to discuss matters not contained with in the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Commission. It is the request of the Commission that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speaker are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens for the City Secretary. By low no action may be taken during Presentation of Citizens. No one spoke during Presentation of Citizens. MINUTES 1. Discuss and consider approval of the Founders Day Commission November 9, 2020 regular meeting minutes. A motion was made by Commissioner Daniel to approve the November 9, 2020 Founders Day Commission Regular Meeting Minutes with two corrections on unanimous votes for excused absence for Commissioner Adams and for adjournment. Both votes should have been 11 to 0, not 11 to 1. Commissioner Garza seconded the motion which carried unanimously 10 to 0. BUSINESS 2. Discuss and consider possible action regarding the 2021 Founders Day Festival. Open discussion was held and will continue at January 11, 2021 meeting. STANDING COMMITTEE REPORTS No reports were given. 3. Site Plan Committee Commissioners Monaghan and Medcalf 4. Entertainment Committee Commissioners Thomas and Daniel City of Dripping Springs December 14, 2020 Regular Meeting Minutes Page 2 of 3  5. Carnival & Food Committee Commissioners Goss and Warwick 6. Arts & Crafts Committee Commissioners Monaghan 7. Parade Committee Commissioners Medcalf and Holtzendorf 8. Publicity Committee Commissioners Medcalf, Adams, Holtzendorf, Daniel, and Maggie Martin and Lisa Sullivan 9. Sanitation Committee Commissioner Garza 10. Sponsorship & Underwriting Committee Commissioners Adams, Debish, Daniel and Marsh, and Maggie Martin 11. Security Committee Commissioners Medcalf and Debish 12. Volunteer Committee Maggie Martin 13. Traffic & Parking Committee Commissioners Medcalf and Debish UPCOMING MEETINGS Founders Day Commission Meetings January 11, 2021 at 6:30 p.m. January 25, 2021 at 6:30 p.m. February 8, 2021 at 6:30 p.m. City Council & Board of Adjustment Meetings December 15, 2020 at 6:00 p.m. January 12, 2021 at 6:00 p.m. January 19, 2021 at 6:00 p.m. ADJOURN A motion was made by Commissioner Monaghan to adjourn the meeting. Commissioner Garza seconded the motion which carried unanimously 10 to 1 . This regular meeting of the Founders Day Commission was adjourned at 8:39 pm. Susan Warwick Secretary, Founders Day Commission City of Dripping Springs December 14, 2020 Regular Meeting Minutes Page 3 of 3