Founders Day Commission Regular Meeting

FOUNDERS DAY COMMISSION REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Monday, January 11, 2021 at 6:30 PM MINUTES MEETING SPECIFIC VIDEOCONFERENCE INFORMATION Join Zoom Meeting https://us02web.zoom.us/j/81729553720?pwd=UG52Mk9FM0VSdDFqQmN1WmtCa3paZz09 Meeting ID: 817 2955 3720 Passcode: 967048 Dial Toll Free: 877 853 5257 US Toll-free 888 475 4499 US Toll-free Find your local number: https://us02web.zoom.us/u/kfhlfsqtc Join by Skype for Business: https://us02web.zoom.us/skype/81729553720 CALL TO ORDER AND ROLL CALL Commission Members present were: Brenda Medcalf, Chair Jake Adams, Vice Chair Brian Daniel Darrell Debish Martin Garza Sharon Goss Clinton Holtzendorf Dee Marsh Michael Monaghan Jeff Shindler Brad Thomas Brian Varnell Susan Warwick Staff, Consultants & Appointed/Elected Officials present were: Parks & Community Services Director Kelly Schmidt Events & Programs Coordinator Maggie Martin Founders Day Commission January 11, 2021 Regular Meeting Minutes Page 1 of 4  Communications Director Lisa Sullivan Emergency Management Coordinator Roman Baligad With a quorum of the Commission present, Chair Medcalf called the meeting to order at 6:34 pm. PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speaker are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens for the City Secretary. By law no action may be taken during Presentation of Citizens. No one spoke during Presentation of Citizens. MINUTES 1. Discuss and consider approval of the December 14, 2020 Founders Day Commission regular meeting minutes. A motion was made by Commissioner Daniel to approve the December 14, 2020 Founders Day Commission Regular Meeting Minutes. Commissioner Debish seconded the motion which carried unanimously 12 to 0. BUSINESS 2. Discuss and consider possible recommendation regarding the annual hosting of the Dripping Springs Founders Day Festival scheduled for April 16th - 18th, 2021. A motion was made by Commissioner Debish to recommend City Council cancel the Dripping Springs Founders Day Festival scheduled for April 23 – 25, 2021. Commissioner Garza seconded the motion which carried unanimously 12 to 0. Commissioner Adams will draft a report detailing our unanimous decision to be presented to the City Council by Commission Chair Medcalf and Commissioners Adams, Debish and others. Communications Director Lisa Sullivan will handle all press releases. STANDING COMMITTEE REPORTS The following reports relate to the administration and planning of the Founders Day Festival. The Commission may provide staff direction; however, no action may be taken. 3. Site Plan Committee Commissioners Monaghan and Medcalf Founders Day Commission January 11, 2021 Regular Meeting Minutes Page 2 of 4  Major concern that we can’t control the number of people in attendance. 4. Entertainment Committee Commissioners Thomas and Daniel Virtual concerts have lost their luster. Live entertainment contracts now require a non- refundable deposit. Again, we can’t control the number of people. 5. Carnival & Food Committee Commissioners Goss and Warwick No carnival or food vendors due to Covid-19 protocols. 6. Arts & Crafts Committee Commissioner Monaghan Art & Crafts booths might be difficult to get at this late date. 7. Parade Committee – No report at this time. Commissioners Medcalf and Holtzendorf 8. Publicity Committee – No report at this time. Commissioners Medcalf, Adams, Holtzendorf, Daniel, and Maggie Martin and Lisa Sullivan 9. Sanitation Committee Commissioner Garza Sanitation costs will be $6341 more than 2019. 10. Sponsorship & Underwriting Committee Commissioners Adams, Debish, Daniel and Marsh, and Maggie Martin It could be difficult to get sponsorships with a pared-down or virtual Founders Day. 11. Security Committee Commissioners Medcalf and Debish Gary Job Corps are not available for our April festival. Expenses for security projected to be $5400 more than 2019. Hays Sheriff officers may not be available. 12. Volunteer Committee – No report at this time. Maggie Martin 13. Traffic & Parking Committee – No report at this time. Commissioners Medcalf and Debish UPCOMING MEETINGS Founders Day Commission Meetings January 25, 2021 at 6:30 p.m. Founders Day Commission January 11, 2021 Regular Meeting Minutes Page 3 of 4  February 8, 2021 at 6:30 p.m. February 22, 2021 at 6:30 p.m. City Council Meetings January 12, 2021 at 6:00 p.m. January 19, 2021 at 6:00 p.m. February 8, 2021 at 6:00 p.m. ADJOURN A motion was made by Commissioner Daniel to adjourn the meeting. Commissioner Debish seconded the motion which carried unanimously 12 to 0. This regular meeting of the Founders Day Commission was adjourned at 7:19 pm. Susan Warwick, Secretary Founders Day Commission Founders Day Commission January 11, 2021 Regular Meeting Minutes Page 4 of 4