Founders Day Commission Regular Meeting

FOUNDERS DAY COMMISSION REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Monday, January 25, 2021 at 6:30 PM MINUTES MEETING SPECIFIC VIDEOCONFERENCE INFORMATION Join Zoom Meeting https://us02web.zoom.us/j/89692967834?pwd=RXd2akVSLzd4OXJUQ3dudVl6NmVRdz09 Meeting ID: 896 9296 7834 Passcode: 216661 Dial Toll Free: 877 853 5257 US Toll-free 888 475 4499 US Toll-free Find your local number: https://us02web.zoom.us/u/kAgVrNcDn Join by Skype for Business: https://us02web.zoom.us/skype/89692967834 CALL TO ORDER AND ROLL CALL Commission Members present were: Brenda Medcalf, Chair Jake Adams, Vice Chair Brian Daniel Darrell Debish Martin Garza Sharon Goss Clinton Holtzendorf Michael Monaghan Brad Thomas Brian Varnell Susan Warwick Dee Marsh Jeff Shindler Staff, Consultants & Appointed/Elected Officials present were: Parks & Community Services Director Kelly Schmidt Events & Programs Specialist Maggie Peterson Communications Director Lisa Sullivan Mayor Pro Tem Taline Manassian Founders Day Commission January 25, 2021 Regular Meeting Minutes Page 1 of 4 With a quorum of the Commission present, Chair Medcalf called the meeting to order at 6:33 p.m. PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speaker are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens for the City Secretary. By law no action may be taken during Presentation of Citizens. No one spoke during Presentation of Citizens. MINUTES 1. Discuss and consider approval of the January 11, 2021 Founders Day Commission Regular Meeting minutes. A motion was made by Commissioner Debish to approve the January 11, 2021 Founders Day Commission Regular Meeting minutes. Commissioner Marsh seconded the motion which carried unanimously 10 to 0. BUSINESS 2. Discuss and consider possible action related to the Founders Day Commission 2021 meeting calendar. A motion was made by Commissioner Garza to cancel the second meetings in February, March and April (so that the next scheduled meetings will be Feb 8, March 8 and April 12). Commissioner Daniel seconded the motion which carried unanimously 11 to 0. 3. Presentation, discussion and possible action regarding the Founders Day Event Fiscal Year 2022 Budget. Before the next meeting, commissioners are to look over the budget worksheet, add line items and be prepared to discuss the Founders Day Event Fiscal Year 2022 Budget at the next meeting. STANDING COMMITTEE REPORTS The following reports relate to the administration and planning of the Founders Day Festival. The Commission may provide staff direction; however, no action may be taken. No reports at this time. Founders Day Commission January 25, 2021 Regular Meeting Minutes Page 2 of 4  4. Site Plan Committee Commissioners Monaghan and Medcalf 5. Entertainment Committee Commissioners Thomas and Daniel 6. Carnival & Food Committee Commissioners Goss and Warwick 7. Arts & Crafts Committee Commissioner Monaghan 8. Parade Committee Commissioners Medcalf and Holtzendorf 9. Publicity Committee Commissioners Medcalf, Adams, Holtzendorf, Daniel, and Maggie Peterson and Lisa Sullivan 10. Sanitation Committee Commissioner Garza 11. Sponsorship & Underwriting Committee Commissioners Adams, Debish, Daniel and Marsh, and Maggie Peterson 12. Security Committee Commissioners Medcalf and Debish 13. Volunteer Committee Maggie Peterson 14. Traffic & Parking Committee Commissioners Medcalf and Debish UPCOMING MEETINGS Founders Day Commission Meetings February 8, 2021 at 6:30 p.m. February 22, 2021 at 6:30 p.m. March 8, 2021 at 6:30 p.m. March 22, 2021 at 6:30 p.m. City Council Meetings February 9, 2021 at 6:00 p.m. February 16, 2021 at 6:00 p.m. March 9, 2021 at 6:00 p.m. March 16, 2021 at 6:00 p.m. Founders Day Commission January 25, 2021 Regular Meeting Minutes Page 3 of 4 ADJOURN A motion was made by Commissioner Thomas to adjourn the meeting. Commissioner Garza seconded the motion which carried unanimously 10 to 0. This regular meeting of the Founders Day Commission was adjourned at 8:03 p.m. Susan Warwick, Secretary Founders Day Commission Founders Day Commission January 25, 2021 Regular Meeting Minutes Page 4 of 4