Founders Day Commission Regular Meeting

FOUNDERS DAY COMMISSION REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Monday, February 08, 2021 at 6:30 PM MINUTES MEETING SPECIFIC VIDEOCONFERENCE INFORMATION Join Zoom Meeting https://us02web.zoom.us/j/83040811481?pwd=Y3hCekhvMko2SDR5ekNQVmdTWHQwUT09 Meeting ID: 830 4081 1481 Passcode: 570255 Dial Toll Free: 888 475 4499 US Toll-free 877 853 5257 US Toll-free Find your local number: https://us02web.zoom.us/u/kZI7sHkvY Join by Skype for Business: https://us02web.zoom.us/skype/83040811481 CALL TO ORDER AND ROLL CALL Commission Members present were: Brenda Medcalf, Chair Darrell Debish Martin Garza Sharon Goss Clinton Holtzendorf Dee Marsh Michael Monaghan Jeff Shindler Brad Thomas Susan Warwick Commission Members absent were: Jake Adams, Vice Chair Brian Daniel Brian Varnell Staff, Consultants & Appointed/Elected Officials present were: Events & Programs Coordinator Maggie Peterson Founders Day Commission February 8, 2021 Regular Meeting Minutes Page 1 of 4  Mayor Pro Tem Taline Manassian With a quorum of the Commission present, Chair Medcalf called the meeting to order at 6:31 pm. PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speaker are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens for the City Secretary. By law no action may be taken during Presentation of Citizens. No one spoke during Presentation of Citizens MINUTES 1. Discuss and consider approval of the January 26, 2021 Founders Day Commission regular meeting minutes. A motion was made by Commissioner Monaghan to approve the January 26, 2021 Founders Day Commission regular meeting minutes. Commissioner Marsh seconded the motion which carried unanimously 9 to 0. BUSINESS 2. Discuss and consider recommendation regarding a Proposed 2021 Founders Day Virtual Concert supporting Dripping Springs Cook-Off Club, Lions Club, and St. Martin de Porres. The Commission discussed the item and decided venues are not in a position to help us at this time, and that the Founders Day Commission would probably not recoup production expenses, as interest in virtual concerts has declined. A motion was made by Commissioner Holtzendorf to not move forward with proposed 2021 Founders Day Virtual Concert. Commissioner Monaghan seconded the motion which carried unanimously 9 to 0. Commissioners Garza and Marsh will provide Communications Director Lisa Sullivan with information about the non-profit organizations whose fundraising has been directly affected by the cancellation of the Founders Day Event. STANDING COMMITTEE REPORTS Founders Day Commission February 8, 2021 Regular Meeting Minutes Page 2 of 4 The following reports relate to the administration and planning of the Founders Day Festival. The Commission may provide staff direction; however, no action may be taken. No reports were made at this time. 3. Arts & Crafts Committee Commissioner Monaghan 4. Carnival & Food Committee Commissioners Goss and Warwick 5. Entertainment Committee Commissioners Thomas and Daniel 6. Parade Committee Commissioners Medcalf and Holtzendorf 7. Publicity Committee Commissioners Medcalf, Adams, Holtzendorf, Daniel, and Maggie Peterson and Lisa Sullivan 8. Sanitation Committee Commissioner Garza 9. Security Committee Commissioners Medcalf and Debish 10. Site Plan Committee Commissioners Monaghan and Medcalf 11. Sponsorship & Underwriting Committee Commissioners Adams, Debish, Daniel and Marsh, and Maggie Peterson 12. Traffic & Parking Committee Commissioners Medcalf and Debish 13. Volunteer Committee Maggie Peterson UPCOMING MEETINGS The Founders Day Commission will have a meeting on February 22, 2021 and will cancel the March 8, 2021 meeting. Founders Day Commission Meetings February 22, 2021 at 6:30 p.m. March 8, 2021 at 6:30 p.m. April 12, 2021 at 6:30 p.m. May 10, 2021 at 6:30 p.m. Founders Day Commission February 8, 2021 Regular Meeting Minutes Page 3 of 4  City Council Meetings February 9, 2021 at 6:00 p.m. February 16, 2021 at 6:00 p.m. ADJOURN A motion was made by Commissioner Monaghan to adjourn the meeting. Commissioner Marsh seconded the motion which carried unanimously 9 to 0. This regular meeting of the Founders Day Commission was adjourned at 7:01pm. Susan Warwick Susan Warwick, Secretary Founders Day Commission Founders Day Commission February 8, 2021 Regular Meeting Minutes Page 4 of 4