Founders Day Commission Regular Meeting

Founders Day Commission Regular Meeting Dripping Springs Ranch Park Main Event Room 1042 Event Center Drive – Dripping Springs, Texas Monday, October 28, 2024, at 6:30 PM MINUTES CALL TO ORDER AND ROLL CALL With a quorum of the Commission present, Chair Shindler called the meeting to order at 6:37 p.m. Commission Members present were: Jeff Shindler, Chair Clinton Holtzendorf, Vice Chair Susan Warwick, Secretary Jerome Borges Justin Cornett Sharon Goss Mark Handley Scott Phillips Kimberley Rutherford Eric Strang Thomas Toms Michael Ward Commission Members absent were: Lisa Garza Staff, Consultants, & Appointed/Elected Officials present were: Parks & Community Services Director Andy Binz Assistant Parks & Community Services Director Emily Nelson Community Events Coordinator Johnna Krantz Content Marketing Specialist Stephanie Hartnett Emergency Management Coordinator Roman Baligad Maintenance Director Riley Sublett Guests Jordan Searle Stephanie Pope A motion was made by Commissioner Holtzendorf to excuse tonight’s absence of Commissioner Garza. Commissioner Goss seconded the motion which carried unanimously 11 to 0. PRESENTATION OF CITIZENS A member of the public that wishes to address the Commission on any issue, regardless of whether it is posted on this agenda, may do so during Presentation of Citizens. It is the request of the Commission that individuals wishing to speak on agenda items with a public hearing hold their comments until the item is being considered. Individuals are allowed two (2) minutes each to speak regarding issues not on the agenda and two (2) minutes per item on the agenda, and may not cede or pool time. Those requiring the assistance of a translator will be allowed additional time to speak. Individuals are not required to sign in; however, it is encouraged. Individuals that wish to share documents with the Commission must present the documents to the City Secretary or City Attorney providing at least fifteen (15) copies; if fifteen (15) copies are not provided, the Commission will receive the documents the following day. Audio Video presentations will not be accepted during Presentation of Citizens. By law no action shall be taken during Presentation of Citizens; however, the Chair may provide a statement of specific factual information, recitation of existing policy, or direction or referral to staff. MINUTES 1. Discuss and consider approval of the September 30, 2024, Founders Day Commission regular meeting minutes. A motion was made by Commissioner Holtzendorf to approve the September 30, 2024, Founders Day Commission regular meeting minutes. Commissioner Cornett seconded the motion which carried unanimously 11 to 0. BUSINESS AGENDA 2. Introduction and Welcome to Commissioners Jerry Borges and Thomas Toms. 3. Discuss and consider assignment of Commissioners to each of the Founders Day Commission committees. Arts & Crafts Vendor Booths: Handley, Strang, Borges Carnival & Food: Goss, Warwick, Phillips Entertainment: Holtzendorf, Cornett Parade: Rutherford, Holtzendorf Publicity: Ward Sanitation: Phillips, Shindler, Holtzendorf Safety & Security: Strang, Handley Site Plan: Jeff Shindler Sponsorship: Ward, Cornett, Garza Traffic & Parking: Shindler, Garza, Thomas  Volunteers: Rutherford Budget: Garza 4. Discuss and consider applications for an At-Large Vacancy on the Founders Day Commission and make a recommendation to City Council for appointment. A motion was made by Commissioner Handley to make a recommendation to City Council to appoint Jordan Searle to the Founders Day Commission. Commissioner Borges seconded the motion which carried 8 to 3, with Commissioners Holtzendorf, Cornett, and Phillips voting nay. 5. Discuss and consider approval of the proposed 2025 Founders Day Commission meeting calendar. A motion was made by Commissioner Cornett to approve the proposed 2025 Founders Day Commission meeting calendar. Commissioner Goss seconded the motion which carried unanimously 11 to 0. 6. Discuss and consider approval of the 2025 Sponsorship Package. The sponsorship committee will bring the final 2025 Sponsorship Package to the next meeting for approval. PARKS & COMMUNITY SERVICES DEPARTMENT REPORTS Reports are for purposes of planning and providing staff direction for activities related to the Founders Day Event, and no action shall be taken. 7. Community Events Coordinator Report Johnna Krantz, Community Events Coordinator Coordinator Krantz gave a report on the process for obtaining an agreement with TxDot for the closure of one lane of HWY 290 for the Founders Day Parade. COMMITTEE REPORTS Reports are for purposes of planning and providing staff direction for activities related to the Founders Day Event, and no action shall be taken. 8. Arts & Crafts Committee Commissioners: Handley, Strang, and Borges Staff: Community Events Coordinator Johnna Krantz The fee for an Arts & Crafts vendor booth will increase to $150. Applications for returning vendors will be available January 2, 2025. 9. Carnival & Food Committee Commissioners: Goss, Warwick, and Phillips Space to house the Carnival equipment and workers will be reserved at DSRP. The fee for a food vendor 10’ x 10’ space is $150. Commercial food vendors will need to submit their  Temporary Food Event Permit applications, and their Food Handlers Permits to the City Health Inspector. 10. Entertainment Committee Commissioners: Cornett and Holtzendorf Staff: Community Events Coordinator Johnna Krantz The Committee will meet with Founders Deputy Brad Thomas soon. 11. Parade Committee Commissioners: Rutherford and Holtzendorf Staff: Community Events Coordinator Johnna Krantz No report given. 12. Publicity Committee Commissioners: Ward Staff: Content Marketing Specialist Stephanie Hartnett No report given. 13. Sanitation Committee Commissioners: Phillips, Shindler, Holtzendorf Staff: Parks Maintenance Manager Patrick Baglietto The Commission needs another commissioner to volunteer for this Committee. 14. Safety & Security Committee Commissioners: Handley and Strang Staff: Emergency Management Coordinator Roman Baligad No report given. 15. Site Plan Committee Commissioners: Shindler Staff: City Maintenance Director Riley Sublett (Electrical Setup and Road Closures) No report given. 16. Sponsorship Committee Commissioners: Ward, Garza, and Cornett Staff: City Attorney Laura Mueller, Deputy City Attorney Aniz Alani, and Community Events Coordinator Johnna Krantz Commissioner Ward and Founders Deputy Dee Marsh are finalizing the Sponsor Packages and collaborating on returning and potential sponsors.  17. Traffic & Parking Committee Commissioners: Shindler, Garza, and Thomas Staff: Emergency Management Coordinator Roman Baligad, City Maintenance Director Riley Sublett, and Community Events Coordinator Johnna Krantz No report given. 18. Volunteer Committee Commissioners: Rutherford Staff: Community Events Coordinator Johnna Krantz No report given. 19. Budget Committee Commissioners: Garza Staff: Finance Director Shawn Cox No report given. CLOSED SESSION The Commission has the right to adjourn into closed session on any item on this agenda and at any time during the course of this meeting to discuss any matter as authorized by law or by the Open Meetings Act, Texas Government Code Sections 551.071 (Consultation With Attorney), 551.072 (Deliberation Regarding Real Property), 551.073 (Deliberation Regarding Prospective Gifts), 551.074 (Personnel Matters), 551.076 (Deliberation Regarding Security Devices or Security Audits), and 551.087 (Deliberation Regarding Economic Development Negotiations), and 551.089 (Deliberation Regarding Security Devices or Security Audits). Any final action or vote on any Closed Session item will be taken in Open Session. UPCOMING MEETINGS Founders Day Commission Meetings November 12, 2024, at 6:30 pm December 9, 2024, at 6:30 pm City Council Meetings November 5, 2024, at 6:00 pm November 19, 2024, at 6:00 pm December 3, 2024, at 6:00 pm December 17, 2024, at 6:00 pm ADJOURN A motion was made by Commissioner Holtzendorf to adjourn the meeting. Commissioner Ward seconded the motion which carried unanimously 11 to 0. This regular meeting of the Founders Day Commission was adjourned at 8:18 pm. Susan Warwick Susan Warwick, Founders Day Commission Secretary