Founders Day Commission Regular Meeting

Founders Day Commission Regular Meeting Dripping Springs Ranch Park Main Event Room 1042 Event Center Drive – Dripping Springs, Texas Monday, December 09, 2024, at 6:30 PM MINUTES CALL TO ORDER AND ROLL CALL With a quorum of the Commission present, Chair Shindler called the meeting to order at 6:33 p.m. Commission Members present were: Jeff Shindler, Chair Clinton Holtzendorf, Vice Chair Susan Warwick, Secretary Jerome Borges Justin Cornett Lisa Garza Sharon Goss Mark Handley Scott Phillips Kimberley Rutherford Jordan Searle Eric Strang Thomas Toms Commission Members absent were: Michael Ward Staff, Consultants, & Appointed/Elected Officials present were: Community Events Coordinator Johnna Krantz Content Marketing Specialist Stephanie Hartnett Assistant Parks & Community Services Director Emily Nelson Council Member Sherrie Parks A motion was made by Commissioner Holtzendorf to excuse tonight’s absence of Commissioner Ward. Commissioner Garza seconded the motion which carried unanimously 12 to 0. PRESENTATION OF CITIZENS A member of the public that wishes to address the Commission on any issue, regardless of whether it is posted on this agenda, may do so during Presentation of Citizens. It is the request of the Commission that individuals wishing to speak on agenda items with a public hearing hold their comments until the item is being considered. Individuals are allowed two (2) minutes each to speak regarding issues not on the Founders Day Commission December 9, 2024 Regular Meeting Minutes Page 2 of 5 agenda and two (2) minutes per item on the agenda, and may not cede or pool time. Those requiring the assistance of a translator will be allowed additional time to speak. Individuals are not required to sign in; however, it is encouraged. Individuals that wish to share documents with the Commission must present the documents to the City Secretary or City Attorney providing at least fifteen (15) copies; if fifteen (15) copies are not provided, the Commission will receive the documents the following day. Audio Video presentations will not be accepted during Presentation of Citizens. By law no action shall be taken during Presentation of Citizens; however, the Chair may provide a statement of specific factual information, recitation of existing policy, or direction or referral to staff. No member of the public addressed the Commission. MINUTES 1. Discuss and consider approval of the October 28, 2024, Founders Day Commission regular meeting minutes. A motion was made by Commissioner Cornett to approve the October 28, 2024, Founders Day Commission regular meeting minutes with the correction that Commissioner Strang be removed from the Arts & Crafts committee. Commissioner Garza seconded the motion which carried unanimously 12 to 0. BUSINESS AGENDA 2. Community Events Coordinator Report Johnna Krantz, Community Events Coordinator Coordinator Krantz reported that the online registrations are set up now but while vendor applications are visible, only eligible sponsors can register for Arts & Crafts vendor booths at this time. COMMITTEE REPORTS Reports are for purposes of planning and providing staff direction for activities related to the Founders Day Event, and no action shall be taken. 3. Arts & Crafts Committee Commissioners: Handley and Borges Staff: Community Events Coordinator Johnna Krantz The committee has sent two emails to returning vendors that returning vendors may register for a booth beginning January 2, 2025. 3. Carnival & Food Committee Commissioners: Goss, Warwick, and Phillips All is good. Founders Day Commission December 9, 2024 Regular Meeting Minutes Page 2 of 5  5. Entertainment Committee Commissioners: Holtzendorf and Cornett Staff: Community Events Coordinator Johnna Krantz Committee is exploring bands to perform at the event. 6. Parade Committee Commissioners: Rutherford and Holtzendorf Staff: Community Events Coordinator Johnna Krantz No report given. Committee will meet tonight after the meeting. 7. Publicity Committee Commissioners: Ward Staff: Content Marketing Specialist Stephanie Hartnett No report given. 8. Sanitation Committee Commissioners: Phillips, Shindler, and Holtzendorf Staff: Parks Maintenance Manager Patrick Baglietto and Community Events Coordinator Johnna Krantz Committee will meet tonight after the meeting. 9. Safety, Security, & Traffic Committee Commissioners: Handley and Strang Staff: Emergency Management Coordinator Roman Baligad Committee will meet tonight after the meeting. 10. Site Plan Committee Commissioners: Shindler Staff: City Maintenance Director Riley Sublett (Electrical Setup and Road Closures) The alley between the Mears Building and Vintage Soul will be available for pedestrian traffic only as bathrooms are being constructed in the alley. The bathrooms should be finished before the Founders Day event. We have no information on the start date of the construction in Roxie’s parking lot. 11. Sponsorship Committee Commissioners: Ward, Cornett, and Garza Staff: Deputy City Attorney Aniz Alani, and Community Events Coordinator Johnna Krantz Coordinator Krantz reported that sponsorship letters have been emailed to returning and new sponsors. Founders Day Commission December 9, 2024 Regular Meeting Minutes Page 2 of 5  12. Parking & Transportation Committee Commissioners: Toms, Garza, and Shindler Staff: Community Events Coordinator Johnna Krantz A representative from the DS Rotary Club will be invited to the next meeting to discuss shuttle bus options. 13. Volunteer Committee Commissioners: Rutherford Staff: Community Events Coordinator Johnna Krantz No report given. 14. Budget Committee Commissioners: Garza Staff: Finance Director Shawn Cox Commissioner Garza has the budget ready. Contact her if you need/want to see the budget, or if you have any questions. 15. Downtown Relations Committee Commissioners: Holtzendorf and Searle Staff: Community Events Coordinator Johnna Krantz Initial meeting of this new committee will occur tonight after the meeting. CLOSED SESSION The Commission has the right to adjourn into closed session on any item on this agenda and at any time during the course of this meeting to discuss any matter as authorized by law or by the Open Meetings Act, Texas Government Code Sections 551.071 (Consultation With Attorney), 551.072 (Deliberation Regarding Real Property), 551.073 (Deliberation Regarding Prospective Gifts), 551.074 (Personnel Matters), 551.076 (Deliberation Regarding Security Devices or Security Audits), and 551.087 (Deliberation Regarding Economic Development Negotiations), and 551.089 (Deliberation Regarding Security Devices or Security Audits). Any final action or vote on any Closed Session item will be taken in Open Session. There was no closed session. UPCOMING MEETINGS Founders Day Commission Meetings January 13, 2025, at 6:30 p.m. January 27, 2025, at 6:30 p.m. February 10, 2025, at 6:30 p.m. Founders Day Commission December 9, 2024 Regular Meeting Minutes Page 2 of 5  City Council Meetings December 17, 2024, at 6:00 p.m. January 7, 2025, at 6:00 p.m. January 21, 2025, at 6:00 p.m. February 4, 2024, at 6:00 p.m. ADJOURN A motion was made by Commissioner Strang to adjourn the meeting. Commissioner Holtzendorf seconded the motion which carried unanimously 12 to 0. This regular meeting of the Founders Day Commission was adjourned at 7:05 p.m. Committees remained after the meeting to work on their varied responsibilities. Susan Warwick Susan Warwick, Founders Day Commission Secretary Founders Day Commission December 9, 2024 Regular Meeting Minutes Page 2 of 5