Founders Day Commission Regular Meeting

Founders Day Commission Regular Meeting Dripping Springs Ranch Park Main Event Room 1042 Event Center Drive – Dripping Springs, Texas Monday, March 24, 2025, at 6:30 PM MINUTES CALL TO ORDER AND ROLL CALL With a quorum of the Commission present, Chair Shindler called the meeting to order at 6:32 p.m. Commission Members present were: Jeff Shindler, Chair Clinton Holtzendorf, Vice Chair Susan Warwick, Secretary Jerome Borges Justin Cornett Lisa Garza Sharon Goss Mark Handley Scott Phillips Kimberly Rutherford Jordan Searle Eric Strang Thomas Toms Michael Ward Staff, Consultants, & Appointed/Elected Officials present were: Parks & Community Services Assistant Director Emily Nelson Community Events Coordinator Johnna Krantz Content Marketing Specialist Stephanie Hartnett Deputy City Attorney Aniz Alani Maintenance Director Riley Sublett Council Member Sherrie Parks Guests present were: Lt. Matt Wasko and Brandy Schiber with Hays County Sheriff’s Office PRESENTATION OF CITIZENS A member of the public that wishes to address the Commission on any issue, regardless of whether it is posted on this agenda, may do so during Presentation of Citizens. It is the request of the Commission that individuals wishing to speak on agenda items with a public hearing hold their comments until the item is being considered. Individuals are allowed two (2) minutes each to speak regarding issues not on the agenda and two (2) minutes per item on the agenda, and may not cede or pool time. Those requiring the Founders Day Commission March 24, 2025 Regular Meeting Minutes Page 1 of 5 assistance of a translator will be allowed additional time to speak. Individuals are not required to sign in; however, it is encouraged. Individuals that wish to share documents with the Commission must present the documents to the City Secretary or City Attorney providing at least fifteen (15) copies; if fifteen (15) copies are not provided, the Commission will receive the documents the following day. Audio Video presentations will not be accepted during Presentation of Citizens. By law no action shall be taken during Presentation of Citizens; however, the Chair may provide a statement of specific factual information, recitation of existing policy, or direction or referral to staff. No member of the public addressed the Commission. A motion was made by Commissioner Holtzendorf to move Closed Session Item #18, Consultation and discussion regarding the deployment, or specific occasions for implementation, of security personnel or devices, including Safety and Security Training, and related items. Deliberation regarding security devices or security audits, 551.076, to the beginning of the meeting. Commissioner Borges seconded the motion which carried unanimously 13 to 0. Closed Session started at 6:34 p.m. and ended at 7:42 p.m., Chair Shindler returned the meeting to Open Session at 7:42 p.m. MINUTES 1. Discuss and consider approval of the March 10, 2025, Founders Day Commission regular meeting minutes. A motion was made by Commissioner Toms to approve the March 10, 2025, Founders Day Commission regular meeting minutes. Commissioner Handley seconded the motion which carried unanimously 13 to 0. BUSINESS AGENDA 2. Discuss and consider 2025 updates to the Traffic Control Plan for downtown City streets during the Founders Day Festival. Discussed updating the exit plan on Sunday, tabled until the next meeting. DEPARTMENT REPORTS Reports are for purposes of planning and providing staff direction for activities related to the Founders Day Event, and no action shall be taken. 3. Community Events Coordinator Report Johnna Krantz, Community Events Coordinator Coordinator Krantz continues to work on contracts and agreements. Parade registration is closed. Procedure for getting shirts for the first-year commissioners was discussed. Founders Day Commission March 24, 2025 Regular Meeting Minutes Page 2 of 5 COMMITTEE REPORTS Reports are for purposes of planning and providing staff direction for activities related to the Founders Day Event, and no action shall be taken. 4. Arts & Crafts Committee Commissioners: Handley and Borges Staff: Community Events Coordinator Johnna Krantz Vendors are set. Commissioner Handley is holding three booths for potential last-minute sponsors. 5. Budget Committee Commissioner: Garza Staff: Finance Director Shawn Cox Expenses continue to be updated as actual figures are received. 6. Carnival & Food Committee Commissioners: Goss, Warwick, and Phillips All is good. The committee continues to collect food vendor forms, certificates, and fees. 7. Cook-Off Committee Commissioners: Garza, Cornett, and Toms Seven of eight temporary Cook-Off spots have been filled. 8. Downtown Relations Committee Commissioners: Holtzendorf and Searle Staff: Community Events Coordinator Johnna Krantz Information letters are ready. Commissioner Searle will hand-deliver them to businesses in the event area. A survey will be emailed out to those businesses after the event. 9. Entertainment Committee Commissioners: Holtzendorf and Cornett Staff: Community Events Coordinator Johnna Krantz Entertainment line-up is set. Reminders will be sent to those entertainers who have not yet signed contracts. 10. Parade Committee Commissioners: Holtzendorf and Rutherford Staff: Community Events Coordinator Johnna Krantz Parade meeting is scheduled for April 10 at 6:30 p.m. at the Ranch Park. Founders Day Commission March 24, 2025 Regular Meeting Minutes Page 3 of 5  11. Parking & Transportation Committee Commissioners: Garza and Toms Staff: Emergency Management Coordinator Roman Baligad and Community Events Coordinator Johnna Krantz Coordinator Krantz is reaching out to the owner of the business property on Old Fitzhugh near Mercer to get permission to use the parking lot for handicapped parking. 12. Publicity Committee Commissioner: Ward Staff: Content Marketing Specialist Stephanie Hartnett Poster is ready. 13. Site Plan Committee Commissioner: Shindler Staff: City Maintenance Director Riley Sublett (Electrical Setup and Road Closures) Site plan continues to be updated. 14. Safety, Security & Traffic Control Committee Commissioners: Handley and Strang Staff: Emergency Management Coordinator Roman Baligad 15. Sanitation Committee Commissioner: Phillips Staff: Parks Maintenance Manager Patrick Baglietto Locations for portable toilets are being updated. 16. Sponsorship & Hospitality Committee Commissioners: Cornett, Garza, and Ward Staff: City Attorney Laura Mueller, Deputy City Attorney Aniz Alani, and Community Events Coordinator Johnna Krantz Sponsorship commitments continue to be paid. 17. Volunteer Committee Commissioner: Rutherford Staff: Community Events Coordinator Johnna Krantz Commissioners are asked to share the Sign-Up Genius on social media. Closed Session Item #18 was taken earlier in the meeting. CLOSED SESSION The Commission has the right to adjourn into closed session on any item on this agenda and at any time during the course of this meeting to discuss any matter as authorized by law or by the Open Meetings Act, Founders Day Commission March 24, 2025 Regular Meeting Minutes Page 4 of 5 Texas Government Code Sections 551.071 (Consultation With Attorney), 551.072 (Deliberation Regarding Real Property), 551.073 (Deliberation Regarding Prospective Gifts), 551.074 (Personnel Matters), 551.076 (Deliberation Regarding Security Devices or Security Audits), and 551.087 (Deliberation Regarding Economic Development Negotiations), and 551.089 (Deliberation Regarding Security Devices or Security Audits). Any final action or vote on any Closed Session item will be taken in Open Session. 18. Consultation and discussion regarding the deployment, or specific occasions for implementation, of security personnel or devices, including Safety and Security Training, and related items. Deliberation regarding security devices or security audits, 551.076. UPCOMING MEETINGS Founders Day Commission Meetings April 14, 2025, @ 6:30 p.m. April 19, 2025, @ 6:30 p.m. May 12, 2025, @ 6:30 p.m. City Council Meetings March 25, 2025, @ 6:00 p.m. April 1, 2025, @ 6:00 p.m. April 15, 2025, @ 6:00 p.m. May 6, 2025, @ 6:00 p.m. ADJOURN A motion was made by Commissioner Holtzendorf to adjourn the meeting. Commissioner Garza seconded the motion which carried unanimously 13 to 0. This regular meeting of the Founders Day Commission was adjourned at 8:41 p.m. Susan Warwick Susan Warwick, Founders Day Commission Secretary Founders Day Commission March 24, 2025 Regular Meeting Minutes Page 5 of 5