Founders Day Commission Regular Meeting

Founders Day Commission Regular Meeting Dripping Springs Ranch Park Main Event Room 1042 Event Center Drive – Dripping Springs, Texas Monday, April 14, 2025, at 6:30 PM MINUTES CALL TO ORDER AND ROLL CALL With a quorum of the Commission present, Chair Shindler called the meeting to order at 6:36 p.m. Commission Members present were: Jeff Shindler, Chair Clinton Holtzendorf, Vice Chair Susan Warwick, Secretary Jerome Borges Justin Cornett Lisa Garza Sharon Goss Mark Handley Scott Phillips Kimberly Rutherford Jordan Searle Eric Strang Thomas Toms Michael Ward Staff, Consultants, & Appointed/Elected Officials present were: Parks & Community Services Assistant Director Emily Nelson Community Events Coordinator Johnna Krantz Content Marketing Specialist Stephanie Hartnett Deputy City Attorney Aniz Alani Emergency Preparedness and Homeland Security Director Roman Baligad Council Member Sherrie Parks PRESENTATION OF CITIZENS A member of the public that wishes to address the Commission on any issue, regardless of whether it is posted on this agenda, may do so during Presentation of Citizens. It is the request of the Commission that individuals wishing to speak on agenda items with a public hearing hold their comments until the item is being considered. Individuals are allowed two (2) minutes each to speak regarding issues not on the agenda and two (2) minutes per item on the agenda, and may not cede or pool time. Those requiring the assistance of a translator will be allowed additional time to speak. Individuals are not required to sign in; however, it is encouraged. Individuals that wish to share documents with the Commission must present Founders Day Commission April 14, 2025 Regular Meeting Minutes Page 1 of 5 the documents to the City Secretary or City Attorney providing at least fifteen (15) copies; if fifteen (15) copies are not provided, the Commission will receive the documents the following day. Audio Video presentations will not be accepted during Presentation of Citizens. By law no action shall be taken during Presentation of Citizens; however, the Chair may provide a statement of specific factual information, recitation of existing policy, or direction or referral to staff. No member of the public spoke. MINUTES 1. Discuss and consider approval of the March 24, 2025, Founders Day Commission regular meeting minutes. A motion was made by Commissioner Borges to approve the March 24, 2025, Founders Day Commission regular meeting minutes. Vice Chair Holtzendorf seconded the motion which carried unanimously 13 to 0. BUSINESS AGENDA 2. Discuss and consider approval of a procedural change to upcoming meeting on Saturday, April 19 from a business meeting to a quorum notice. A motion was made by Vice Chair Holtzendorf to approve the procedural change to the upcoming meeting on Saturday, April 19 from a business meeting to an 8:30 a.m. quorum notice. Commissioner Strang seconded the motion which carried unanimously 13 to 0. DEPARTMENT REPORTS Reports are for purposes of planning and providing staff direction for activities related to the Founders Day Event, and no action shall be taken. Coordinator Krantz reported that electrical needs and locations have been inventoried. She also answered questions about directional signage, sponsor packets, and parking passes. Marketing Specialist Hartnett asked commissioners to send to her the names of all event volunteers as soon as possible after the event. COMMITTEE REPORTS Reports are for purposes of planning and providing staff direction for activities related to the Founders Day Event, and no action shall be taken. 3. Arts & Crafts Committee Commissioners: Handley and Borges Staff: Community Events Coordinator Johnna Krantz Arts & Crafts booths are ready to go. One booth is being held in case we have a last-minute sponsor. Founders Day Commission April 14, 2025 Regular Meeting Minutes Page 2 of 5  4. Budget Committee Commissioners: Garza Staff: Finance Director Shawn Cox Expenses are under budget. 5. Carnival & Food Committee Commissioners: Goss, Warwick, and Phillips Carnival tickets are available. Food vendors are ready to go. All permits, applications, documents, and fees are complete. 6. Cook-Off Committee Commissioners: Garza, Cornett, and Toms Commissioner Garza requested a walkthrough to be certain that electrical needs in the cookoff area will be met. 7. Downtown Relations Committee Commissioners: Holtzendorf and Searle Staff: Community Events Coordinator Johnna Krantz Notices are out. Commissioner Searle is responding to any, and all, questions from the downtown businesses. 8. Entertainment Committee Commissioners: Holtzendorf and Cornett Staff: Community Events Coordinator Johnna Krantz Entertainment is ready to go. Times for setup of stage and tents were discussed. Former Commissioner Brad Thomas will emcee the parade on Friday. His new location will be in front of Hudsons. He will also emcee at the entertainment stage on Saturday. Jason McNutt of Hill Country Bible Church is the contact person for the Sunday community church service. 9. Parade Committee Commissioners: Rutherford and Holtzendorf Staff: Community Events Coordinator Johnna Krantz Parade meeting was held. Emails were sent to the few who did not attend. Location of police patrol cars and motorcycles during and after the parade was discussed. 10. Parking & Transportation Committee Commissioners: Garza and Toms Staff: Emergency Management Coordinator Roman Baligad and Community Events Coordinator Johnna Krantz Locations for Saturday shuttle bus and for handicapped parking were discussed. Founders Day Commission April 14, 2025 Regular Meeting Minutes Page 3 of 5  11. Publicity Committee Commissioners: Ward Staff: Content Marketing Specialist Stephanie Hartnett Commissioner Ward complemented Content Specialist Hartnett on handling publicity on social media. 12. Safety, Security & Traffic Control Committee Commissioners: Handley and Strang Staff: Emergency Management Coordinator Roman Baligad Commissioner Strang, Chair Shindler, and former Commissioner Darrell Debish had a walkthrough last Saturday to go over fencing, lighting, bike racks, plan for area behind the new car wash, and more. Strategy for picking up the bike racks after the parade was discussed. In addition to commission members, city employees, and CERT members, additional able- bodied volunteers are needed to help pick up the racks. 13. Sanitation Committee Commissioner: Phillips Staff: Parks Maintenance Manager Patrick Baglietto Commissioner Phillips had a walkthrough with the United Rental representative last Friday. 14. Site Plan Committee Commissioner: Shindler Staff: City Maintenance Director Riley Sublett (Electrical Setup and Road Closures) Electrical, parking, and fencing maps will be updated. 15. Sponsorship & Hospitality Committee Commissioners: Cornett, Garza, and Ward Staff: City Attorney Laura Mueller, Deputy City Attorney Aniz Alani, and Community Events Coordinator Johnna Krantz One sponsor had to drop out, but his sponsorship will be moved to next year’s event. Another sponsor was found to take his spot. 16. Volunteer Committee Commissioners: Rutherford Staff: Community Events Coordinator Johnna Krantz Volunteers are still needed. Reminders will be sent out. CLOSED SESSION The Commission has the right to adjourn into closed session on any item on this agenda and at any time during the course of this meeting to discuss any matter as authorized by law or by the Open Meetings Act, Texas Government Code Sections 551.071 (Consultation With Attorney), 551.072 (Deliberation Founders Day Commission April 14, 2025 Regular Meeting Minutes Page 4 of 5 Regarding Real Property), 551.073 (Deliberation Regarding Prospective Gifts), 551.074 (Personnel Matters), 551.076 (Deliberation Regarding Security Devices or Security Audits), and 551.087 (Deliberation Regarding Economic Development Negotiations), and 551.089 (Deliberation Regarding Security Devices or Security Audits). Any final action or vote on any Closed Session item will be taken in Open Session. UPCOMING MEETINGS Founders Day Commission Meetings April 19, 2025, @ 6:30 p.m. regular meeting cancelled/Quorum Notice posted for 4/19/25 @ 8:30 a.m. May 12, 2025, @ 6:30 p.m. June 9, 2025, @ 6:30 p.m. City Council Meetings April 15, 2025, @ 6:00 p.m. May 6, 2025, @ 6:00 p.m. May 20, 2025, @ 6:00 p.m. June 3, 2025, @ 6:00 p.m. ADJOURN A motion was made by Vice Chair Holtzendorf to adjourn the meeting. Commissioner Toms seconded the motion which carried unanimously 13 to 0. This regular meeting of the Founders Day Commission was adjourned at 7:52 p.m. Susan Warwick Susan Warwick, Founders Day Commission Secretary Founders Day Commission April 14, 2025 Regular Meeting Minutes Page 5 of 5