Founders Day Commission Regular Meeting

Founders Day Commission Regular Meeting Dripping Springs City Hall 511 Mercer Street – Dripping Springs, Texas Monday, June 09, 2025, at 6:30 PM MINUTES CALL TO ORDER AND ROLL CALL With a quorum of the Commission present, Chair Shindler called the meeting to order at 6:34 p.m. Commission Members present were: Jeff Shindler, Chair Clinton Holtzendorf, Vice Chair Susan Warwick, Secretary Justin Cornett Lisa Garza Sharon Goss Mark Handley Scott Phillips Eric Strang Thomas Toms Michael Ward Commission Members absent were: Jerome Borges Kimberly Rutherford Jordan Searle Staff, Consultants, & Appointed/Elected Officials present were: Parks & Community Services Assistant Director Emily Nelson Community Events Coordinator Johnna Krantz Deputy City Attorney Aniz Alani Council Member Sherrie Parks A motion was made by Commissioner Holtzendorf to excuse tonight’s absences of Commissioners Borges, Rutherford, and Searle. Commissioner Phillips seconded the motion which carried unanimously 10 to 0. PRESENTATION OF CITIZENS A member of the public that wishes to address the Commission on any issue, regardless of whether it is posted on this agenda, may do so during Presentation of Citizens. It is the request of the Commission that individuals wishing to speak on agenda items with a public hearing hold their comments until the item is being considered. Individuals are allowed two (2) minutes each to speak regarding issues not on the agenda and two (2) minutes per item on the agenda, and may not cede or pool time. Those requiring the Founders Day Commission June 9, 2025 Regular Meeting Minutes Page 1 of 5 assistance of a translator will be allowed additional time to speak. Individuals are not required to sign in; however, it is encouraged. Individuals that wish to share documents with the Commission must present the documents to the City Secretary or City Attorney providing at least fifteen (15) copies; if fifteen (15) copies are not provided, the Commission will receive the documents the following day. Audio Video presentations will not be accepted during Presentation of Citizens. By law no action shall be taken during Presentation of Citizens; however, the Chair may provide a statement of specific factual information, recitation of existing policy, or direction or referral to staff. No member of the public spoke. MINUTES 1. Discuss and consider approval of the May 12, 2025, Founders Day Commission regular meeting minutes. A motion was made by Commissioner Holtzendorf to approve the May 12, 2025, Founders Day Commission regular meeting minutes. Commissioner Garza seconded the motion which carried unanimously 10 to 0. BUSINESS AGENDA 2. Discuss and consider approval of the Fiscal Year 2026 Founders Day Commission budget recommendation. After much discussion, the chair is directing the city staff to meet with the Budget Committee and the Chair to finalize the draft of the budget. No action taken. 3. Discuss and consider approval of a recommendation to City Council regarding proposed changes to Chapter 2, Article 2.04, Division 4. Founders Day Commission in the City of Dripping Springs Code of Ordinances, governing membership and duties of the Founders Day Commission. A motion was made by Commissioner Holtzendorf to approve a recommendation to City Council regarding proposed changes to Chapter 2, Article 2.04, Division 4. Founders Day Commission in the City of Dripping Springs Code of Ordinances, governing membership and duties of the Founders Day Commission. Commissioner Cornett seconded the motion which carried unanimously 10 to 0. COMMITTEE REPORTS Reports are for purposes of planning and providing staff direction for activities related to the Founders Day Event, and no action shall be taken. 4. Arts & Crafts Committee Commissioners: Handley and Borges Staff: Community Events Coordinator Johnna Krantz Founders Day Commission June 9, 2025 Regular Meeting Minutes Page 2 of 5  The 34 vendors who have had a booth in the middle of Mercer Street for years will be displaced in future Founders Day festivals. We will need to find a place for them in the new footprint. 5. Budget Committee Commissioners: Garza Staff: Finance Director Shawn Cox Budget discussed in Business Item #2. 6. Carnival & Food Committee Commissioners: Goss, Warwick, and Phillips No report given. 7. Cook-Off Committee Commissioners: Garza, Cornett, and Toms No report given. 8. Downtown Relations Committee Commissioners: Holtzendorf and Searle Staff: Community Events Coordinator Johnna Krantz No report given. 9. Entertainment Committee Commissioners: Holtzendorf and Cornett Staff: Community Events Coordinator Johnna Krantz Commissioner Cornett is exploring the possibility of returning the traditional Washer Tournament to the Festival. He is requesting to hold it on Thursday before the official start of the Festival on Friday. 10. Parade Committee Commissioners: Rutherford and Holtzendorf Staff: Community Events Coordinator Johnna Krantz No report given. 11. Parking & Transportation Committee Commissioners: Garza and Toms Staff: Emergency Management Coordinator Roman Baligad and Community Events Coordinator Johnna Krantz Commissioner Borges will be the new head of this committee. Founders Day Commission June 9, 2025 Regular Meeting Minutes Page 3 of 5  Safey, Security, & Traffic Control Committee Commissioners: Handley and Strang Staff: Emergency Management Coordinator Roman Baligad No report given. 12. Sanitation Committee Commissioner: Phillips Staff: Parks Maintenance Manager Patrick Baglietto No report given. 13. Site Plan Committee Commissioner: Shindler Staff: City Maintenance Director Riley Sublett (Electrical Setup and Road Closures) No report given. 14. Sponsorship & Hospitality Committee Commissioners: Cornett, Garza, and Ward Staff: City Attorney Laura Mueller, Deputy City Attorney Aniz Alani, and Community Events Coordinator Johnna Krantz No report given. 15. Volunteer Committee Commissioners: Rutherford Staff: Community Events Coordinator Johnna Krantz No report given. CLOSED SESSION The Commission has the right to adjourn into closed session on any item on this agenda and at any time during the course of this meeting to discuss any matter as authorized by law or by the Open Meetings Act, Texas Government Code Sections 551.071 (Consultation With Attorney), 551.072 (Deliberation Regarding Real Property), 551.073 (Deliberation Regarding Prospective Gifts), 551.074 (Personnel Matters), 551.076 (Deliberation Regarding Security Devices or Security Audits), and 551.087 (Deliberation Regarding Economic Development Negotiations), and 551.089 (Deliberation Regarding Security Devices or Security Audits). Any final action or vote on any Closed Session item will be taken in Open Session. No closed session was held. UPCOMING MEETINGS The chair is directing city staff to set additional Founders meeting dates for one meeting per month during July through September so that planning can continue. Founders Day Commission June 9, 2025 Regular Meeting Minutes Page 4 of 5  Founders Day Commission Meetings October 27, 2025, @ 6:30 p.m. November 10, 2025, @ 6:30 p.m. December 8, 2025, @ 6:30 p.m. City Council Meetings June 17, 2025, @ 6:00 p.m. July 1, 2025, @ 6:00 p.m. July 15, 2025, @ 6:00 p.m. August 5, 2025, @ 6:00 p.m. ADJOURN A motion was made by Commissioner Holtzendorf to adjourn the meeting. Commissioner Garza seconded the motion which carried unanimously 10 to 0. This regular meeting of the Founders Day Commission was adjourned at 8:04 pm. Susan Warwick Susan Warwick, Founders Day Commission Secretary Founders Day Commission June 9, 2025 Regular Meeting Minutes Page 5 of 5