Founders Day Commission Special Meeting

FOUNDERS DAY COMMISSION SPECIAL MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Monday, May 24, 2021 at 6:30 PM MINUTES MEETING SPECIFIC VIDEOCONFERENCE INFORMATION Join Zoom Meeting https://us02web.zoom.us/j/83514909576?pwd=RzFuYUhwcmtZWVgwVEg5R2NDSmw5dz09 Meeting ID: 835 1490 9576 Passcode: 390884 Dial Toll Free: 877 853 5257 US Toll-free 888 475 4499 US Toll-free Find your local number: https://us02web.zoom.us/u/kcpxZkLUz2 Join by Skype for Business: https://us02web.zoom.us/skype/83514909576 CALL TO ORDER AND ROLL CALL Commission Members present Brenda Medcalf, Chair Jake Adams, Vice Chair Darrell Debish Brian Daniel Sharon Goss Clinton Holtzendorf Michael Monaghan Susan Warwick Dee Marsh Commission Members absent Martin Garza Brad Thomas Brian Varnell Jeff Shindler Staff, Consultants & Appointed/Elected Officials Parks & Community Services Director Kelly Schmidt Community Services Coordinator Melanie Blakely Founders Day Commission May 24, 2021 Special Meeting Minutes Page 1 of 3  With a quorum of the Commission present, Chair Medcalf called the meeting to order at 6:30 pm. A motion was made by Commissioner Debish to excuse tonight’s absence of Commissioners Garza, Thomas, Varnell and Shindler. Commissioner Daniel seconded the motion which carried unanimously 8 to 0. PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speaker are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens for the City Secretary. By law no action may be taken during Presentation of Citizens. No citizens addressed the Commission BUSINESS 1. Discuss and consider approval of the Founders Day Commission Fiscal Year 2022 Budget recommendation. A motion was made by Commissioner Daniel to approve the Founders Day Commission Fiscal Year 2022 Budget as written. Commissioner Debish seconded the motion which carried unanimously 8 to 0. Melanie Blakely will find out the exact amount of funds that are carried over from previous Founders Days. After determining this amount the Founders Day Commission may have to amend this budget. The next scheduled meeting of the Founders Day Commission will be at City Hall on Monday June 14, 2021 at 6:30 pm ADJOURN A motion was made by Commissioner Daniel to adjourn the meeting. Commissioner Debish seconded the motion which carried unanimously 8 to 0. This regular meeting of the Founders Day Commission was adjourned at 7:23 pm. Susan Warwick Susan Warwick, Secretary Founders Day Commission Founders Day Commission May 24, 2021 Special Meeting Minutes Page 2 of 3 Founders Day Commission May 24, 2021 Special Meeting Minutes Page 3 of 3  FOUNDERS DAY FY21 Proposed Budget June 16, Notes: 2020 FOUNDERS DAY FY22 Proposed Balance Fwd 0 Revenue Craft booths/Business Booths $ 6,500.00 Food Booths $ 1,100.00 BBQ Cookers $ 4,600.00 Carnival $ 9,500.00 Parade $ 3,750.00 Sponsorship $ 70,000.00 Parking concession $ 1,700.00 Electric $ 2,400.00 Misc Total $ 99,550.00 Expense Publicity/Marketing $ 8,500.00 Porta-Potties $ 7,150.00 Security $ 20,000.00 Barricades/Traffic Plan $ 19,874.00 Bands/Music/Sound $ 15,000.00 Clean Up $ 5,060.00 Postage/Supplies/Misc. $ 7,000.00 Sponsorship $ 5,000.00 Parade $ 650.00 Tent,Tables & Chairs $ 4,500.00 Electricity $ 1,800.00 FD Electrical Setup $ 4,600.00 Contingencies $ 416.00 Miscellaneous Services Total expenses $ 99,550.00 Balance Fwd $ -