Parks & Recreation Commission Regular Meeting

PARKS & RECREATION COMMISSION REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Monday, April 05, 2021 at 6:00 PM MINUTES MEETING SPECIFIC VIDEOCONFERENCE INFORMATION Join Zoom Meeting https://us02web.zoom.us/j/86749416433?pwd=dnR3dnhFTWlERWIwaG9QSEc2RUxqQT09 Meeting ID: 867 4941 6433 Passcode: 820169 Dial Toll Free: 888 475 4499 US Toll-free 877 853 5257 US Toll-free Find your local number: https://us02web.zoom.us/u/keCaBZOlqs Join by Skype for Business: https://us02web.zoom.us/skype/86749416433 CALL TO ORDER AND ROLL CALL Commission Members present were: Robbie Zamora, Chair Eric Russell, Vice Chair Matthew Fougerat Eric Henline Wade King Commissioner Members absent were: Paul Fushille Matthew Zarbaugh Amber Ballman Staff, Consultants & Appointed/Elected Officials present were: Parks & Community Services Kelly Schmidt City Secretary Andrea Cunningham City Attorney Laura Mueller With a quorum of the Commission present, Chair Zamora called the meeting to order at 6:02 p.m. Parks & Recreation Commission April 5, 2021 Regular Meeting Minutes Page 1 of 4 PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Commission. It is the request of the Commission that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. No one spoke during Presentation of Citizens. MINUTES 1. Discuss and consider approval of the Parks & Recreation Commission March 1, 2021 regular meeting minutes. A motion was made by Commissioner Fougerat to approve the Parks & Recreation Commission March 1, 2021 regular meeting minutes. Commissioner Henline seconded the motion which carried unanimously 5 to 0. BUSINESS Via unanimous consent, the Commission consider item 6 first and item 3 last. 6. Discuss and consider approval of Proposed Girl Scout Bronze Award Project request to install Geo-Cache sites in Dripping Springs Parks. Makynden Wills & Parker Roche Makynden Wills and Parker Roche gave a presentation which is on file. Kelly Schmidt presented the staff report which is on file. Staff recommends approval of the request. A motion was made by Vice Chair Russell to approve a Proposed Girl Scout Bronze Award Project request to install Geo-Cache sites in Dripping Springs Ranch Park. Commissioner Henline seconded the motion which carried unanimously 5 to 0. 2. Discuss and consider recommendation of approval of Amended Lease Agreement for use of the Veterans Memorial Park by the Veterans of Foreign Wars and American Legion. Laura Mueller presented the staff report which is on file. Staff recommends approval of the lease agreement. Parks & Recreation Commission April 5, 2021 Regular Meeting Minutes Page 2 of 4  A motion was made by Commissioner Henline to recommend City Council approval of an Amended Lease Agreement for use of the Veterans Memorial Park by the Veterans of Foreign Wars and American Legion, and that the City Council consider increasing the lease time and requiring a calendar of events be attached to the lease document. Commissioner Fougerat seconded the motion which carried unanimously 5 to 0. 4. Presentation and possible action regarding the creation of a Dripping Springs Parks Foundation. Donald Ortale, Executive Director - The National Association of Park Foundations and Dave Ginger, Chair - Bee Cave Friends of Parks Foundation Dave Ginger spoke regarding the item and reviewed the Bee Cave Friends of Parks Foundation model. No action was taken on this item. 5. Presentation and discussion regarding the 2021 Summer Parks and Community Services Activity Guide. https://www.flipsnack.com/drippingspringspcsguide/2021-parks-community-services- activity-guide.html Kelly Schmidt reviewed the 2021 Summer Parks and Community Services Activity Guide. 3. Discuss and consider possible action regarding the Parks and Recreation Budget Request for Fiscal Year 2022. Kelly Schmidt presented the staff report which is on file. No action was taken on this item. REPORTS The following reports relate to the planning and administration of the City's Parks & Recreation Program. The commission may provide staff direction; however, no action may be taken. Reports are on file and available for review upon request. 7. February and March 2021 Parks & Community Services Director's Report Kelly Schmidt, PCS Director 8. Parks and Recreation February 2021 Financial Report Shawn Cox, Finance Director PARKS STANDING COMMITTEE REPORTS The following reports relate to the administration of the City's Parks. The Commission may provide staff direction; however no action may be taken. 9. Charro Ranch Park Committee – No updates at this time. Commissioners Paul Fushille and Matt Fougerat Parks & Recreation Commission April 5, 2021 Regular Meeting Minutes Page 3 of 4  10. Dripping Springs Ranch Park Committee – No updates at this time. Commissioners Wade King and Matthew Zarbaugh 11. Founders Memorial Park Committee – No updates at this time. Commissioners Eric Henline and Amber Ballman 12. Sports & Recreation Park Committee – No updates at this time. Commissioners Eric Russell and Robbie Zamora 13. Veterans Memorial Park Committee – No updates at this time. Commissioner Robbie Zamora EXECUTIVE SESSION The Parks and Recreation Commission for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Parks and Recreation Commission for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Commission did not meet in Executive Session. UPCOMING MEETINGS Parks & Recreation Commission Meetings May 3, 2021 at 6:00 p.m. June 7, 2021 at 6:00 p.m. July 6, 2021 at 6:00 p.m. City Council Meetings April 13, 2021 at 6:00 p.m. April 20, 2021 at 6:00 p.m. ADJOURN A motion was made by Vice Chair Russell to adjourn the meeting. Commissioner Henline seconded the motion which carried unanimously 5 to 0. This regular meeting adjourned at 8:14 p.m. Parks & Recreation Commission April 5, 2021 Regular Meeting Minutes Page 4 of 4