Parks & Recreation Commission Regular Meeting

PARKS & RECREATION COMMISSION REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Wednesday, August 17, 2022 at 6:00 PM MINUTES CALL TO ORDER AND ROLL CALL With a quorum of the Commission present, Commissioner Fushille called the meeting to order at 6:04 p.m. Commission Members present were: Olivia Barnard Hope Boatright Kristy Caldwell (arrived at 6:20 p.m.) Dustin Cloutier Matthew Fougerat Paul Fushille Tara Satine Staff, Consultants & Appointed/Elected Officials Parks & Community Services Director Andrew Binz DSRP Manager Emily Nelson Aquatics & Programming Manager Mack Rusick Community Events Coordinator Caylie Houchin Farmers Market Manager Charlie Reed Public Works Director Aaron Reed Council Member Sherrie Parks Records Management Clerk Sarah Pevehouse PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Commission. It is the request of the Commission that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. Parks & Recreation Commission August 18, 2022 Regular Meeting Minutes Page 1 of 4 No one spoke during Presentation of Citizens. MINUTES 1. Discuss and consider approval of the July 18, 2022, Parks & Recreation Commission regular meeting minutes. A motion was made by Commissioner Fougerat to approve the July 18, 2022, Parks & Recreation Commission regular meeting minutes. Commissioner Cloutier seconded the motion which carried unanimously 6 to 0. BUSINESS 2. Discuss and consider the Appointment of Chair and Vice Chair for a term of one (1) year. A motion was made by Commissioner Cloutier to postpone the Appointment of Chair and Vice Chair for a term of one (1) year to the next meeting. Commissioner Caldwell seconded the motion which carried unanimously 7 to 0. 3. Update and possible discussion on Rathgeber Natural Resource Park. Rathgeber Park Land Management Volunteer Robert Ellis presented the update. Artifact digging and unauthorized access via foot, golf carts and ATVs has been an issue. Access is most likely by residents of neighboring subdivisions. Andy Binz will look in to filling the two current dig sites and fencing with locks at the two main entry points. Commissioner Fushille also suggested that signage be placed at the park. No action was taken on this item. 4. Discuss the Rob Shelton Blvd. Transportation Alternatives Set Aside Sidewalk Project. Aaron Reed presented the staff report which is on file. No action was taken on this item. 5. Discuss and consider approval of a Special Event Permit Application for the Dripping Springs Pumpkin Festival to take place September 24 through October 31, 2022, at the Dr. Pound Farmstead and utilizing Founders Memorial Park for parking. Caylie Houchin presented the staff report which is on file. Staff recommends approval of the event permit application. A motion was made by Commissioner Boatright approve a Special Event Permit Application for the Dripping Springs Pumpkin Festival to take place September 24 through October 31, 2022, at the Dr. Pound Farmstead and utilizing Founders Memorial Park for parking. Commissioner Barnard seconded the motion which carried unanimously 7 to 0. Parks & Recreation Commission August 18, 2022 Regular Meeting Minutes Page 2 of 4 REPORTS The following reports relate to the planning and administration of the City's Parks & Recreation Program. The commission may provide staff direction; however, no action may be taken. Reports are on file and available for review upon request. 6. Parks & Community Services Report Andrew Binz, PCS Director 7. Dripping Springs Ranch Park & Event Center Report Emily Nelson, DSRP Manager 8. Aquatics & Programs Report Mack Rusick, Aquatics & Programs Manager 9. Community Events Report Caylie Houchin, Community Events Coordinator 10. Farmers Market Report Charlie Reed, Farmers Market Manager PARKS STANDING COMMITTEE REPORTS The following reports relate to the administration of the City's Parks. The Commission may provide staff direction; however, no action may be taken. No reports at this time. Via unanimous consent, the Commission assigned Olivia Barnard and Dustin Cloutier to the Founders Memorial Park Committee and Kristy Caldwell to Veterans Memorial Park Committee. 11. Charro Ranch Park Committee Commissioners Paul Fushille and Matt Fougerat 12. Dripping Springs Ranch Park Committee Commissioner Hope Boatright 13. Founders Memorial Park Committee Commissioner Eric Henline 14. Sports & Recreation Park Committee Commissioners Dustin Cloutier and Tara Satine 15. Veterans Memorial Park Committee 16. Rathgeber Park Committee Commissioners Kristy Caldwell, Paul Fushille and Matthew Fougerat EXECUTIVE SESSION The Parks and Recreation Commission for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Parks & Recreation Commission August 18, 2022 Regular Meeting Minutes Page 3 of 4 Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Parks and Recreation Commission for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Commission did not meet in Executive Session. UPCOMING MEETINGS Parks & Recreation Commission Meetings September 19, 2022, at 6:00 p.m. October 3, 2022, at 6:00 p.m. November 7, 2022, at 6:00 p.m. City Council Meetings August 23, 2022, at 5:30 p.m. August 30, 2022, at 5:30 p.m. September 6, 2022, at 6:00 p.m. September 13, 2022, at 5:30 p.m. September 20, 2022, at 6:00 p.m. ADJOURN A motion was made by Commissioner Satine to adjourn the meeting. Commissioner Cloutier seconded the motion which carried unanimously 7 to 0. This regular meeting adjourned at 7:54 p.m. Parks & Recreation Commission August 18, 2022 Regular Meeting Minutes Page 4 of 4