Parks & Recreation Commission Regular Meeting

PARKS & RECREATION COMMISSION REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Monday, June 05, 2023 at 6:00 PM MINUTES CALL TO ORDER AND ROLL CALL With a quorum of the Commission present, Chair Fushille called the meeting to order at 6:01 p.m. Commission Members present were: Paul Fushille, Chair Matthew Fougerat, Vice Chair Olivia Barnard Hope Boatright Kristy Caldwell (arrived @ 6:21 p.m.) Tara Satine Commission Members absent were: Dustin Cloutier Joe Wright City Staff, Consultants & Appointed/Elected Officials present were: Parks & Community Services Director Andy Binz Deputy City Secretary Cathy Gieselman Community Events Coordinator Johnna Krantz PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Commission. It is the request of the Commission that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. Parks & Recreation Commission June 5, 2023 Regular Meeting Minutes Page 1 of 5 Tyler Hoff, resident of Big Sky Ranch, spoke regarding parking, traffic and safety concerns associated with the Pumpkin Festival. MINUTES 1. Approval of the May 1, 2023, Parks & Recreation Commission regular meeting minutes. A motion was made by Vice Chair Fougerat to approve the May 1, 2023, Parks & Recreation Commission regular meeting minutes. Commissioner Satine seconded the motion which carried unanimously 5 to 0. Commissioner Caldwell arrived at 6:21 p.m. BUSINESS 2. Discuss and consider recommendations regarding Special Event Permit Application for the 2023 Dripping Springs Pumpkin Festival to take place at the Dr. Pound Farmstead and utilizing Founders Memorial Park for parking. Applicants Christopher Durst & Gretchen Bray discussed steps taken for parking relief for the Pumpkin Festival and were available for questions from the Commissioners. Staff recommends approval of the event with updated safety measures in place. Staff report is on file. A motion was made by Commissioner Satine to support the recommendation for City Council approval regarding Special Event Permit Application for the 2023 Dripping Springs Pumpkin Festival to take place at the Dr. Pound Farmstead and utilizing Founders Memorial Park for parking. Commissioner Bernard seconded the motion which carried unanimously 6 to 0. 3. Discuss and consider possible action regarding a recommendation to amend the Master Fee Schedule: Section 9: Parks & Community Services. Betty Meyer spoke regarding how the parking fee schedule may affect the Pound House and expressed confusion as to possible fees assessed for Pound House events. Andy Binz provided an overview of the proposed parking lot use fee and how it is important for communication between the Pound House and Parks Department for event planning. Staff recommends approval to amend the Master Fee Schedule. Staff report is on file. A motion was made by Commissioner Satine to approve the recommendation for City Council approval to amend the Master Fee Schedule: Section 9: Parks & Community Services. Vice Chair Fougerat seconded the motion which carried 5 to 1 with Commissioner Caldwell opposed. Parks & Recreation Commission June 5, 2023 Regular Meeting Minutes Page 2 of 5  4. Discuss and consider possible action regarding the Master Naturalist Bird Blind Project by Tina Adkins. Master Naturalist, Tina Adkins, provided a presentation and was available for questions from the Commissioners. Staff recommends approval of the Bird Blind Project. Staff report is on file. A motion was made by Commissioner Barnard to approve the Master Naturalist Bird Blind Project by Tina Adkins with design approval from the Parks Department. Commissioner Boatright seconded the motion which carried 6 to 0. 5. Discuss and consider possible action regarding the Professional Service Agreement between the City of Dripping Springs and RVi Planning for the Rathgeber Natural Resources Park Vision Plan. Andy Binz reviewed the staff report which is on file. Staff recommends approval of the Professional Service Agreement. A motion was made by Commissioner Caldwell to support the Professional Service Agreement between the City of Dripping Springs and RVi Planning for the Rathgeber Natural Resources Parks Vision Plan and incorporate in Article 2 additional services, item #11, support for parks and communication materials for social media. Commissioner Satine seconded the motion which carried 6 to 0. 6. Discuss and consider possible action regarding the Parks and Facilities Naming Policy. Andy Binz provided staff report which is on file. Staff recommends approval of the Parks and Facilities Naming Policy. A motion was made by Commissioner Barnard to support recommendation regarding the Parks and Facilities Naming Policy. Commissioner Boatright seconded the motion which carried 6 to 0. 7. Discuss and consider action regarding rescheduling the Monday, July 3, 2023, Parks & Recreation Commission meeting to a later date in July. A motion was made by Chair Fushille to reschedule the Monday, July 3, 2023, Parks & Recreation Commission meeting to Monday, July 17, 2023, and to review rescheduling the September 4th meeting at that time. Vice Chair Fougerat seconded the motion which carried 6 to 0. REPORTS The following reports relate to the planning and administration of the City's Parks & Recreation Program. The commission may provide staff direction; however, no action may be taken. Andy Binz and Johnna Krantz reviewed staff reports. Reports are on file and available for review upon request. Parks & Recreation Commission June 5, 2023 Regular Meeting Minutes Page 3 of 5  8. Parks & Community Services Report Andrew Binz, PCS Director 9. Aquatics & Athletics Report Mack Rusick, Aquatics & Athletics Manager 10. Community Events Report Johnna Krantz, Community Events Coordinator 11. Farmers Market Report Charlie Reed, Farmers Market Manager 12. Dripping Springs Ranch Park & Event Center Report Emily Nelson, DSRP Manager PARKS STANDING COMMITTEE REPORTS The following reports relate to the administration of the City's Parks. The Commission may provide staff direction; however no action may be taken. 13. Veterans Memorial Park Committee Commissioner Kristy Caldwell 14. Charro Ranch Park Committee Commissioners Paul Fushille and Matt Fougerat Chair Fushille provided a brief update regarding water runoff on trails. 15. Dripping Springs Ranch Park Committee Commissioner Hope Boatright Commissioner Boatright shared the DSRP Committee approved their budget. 16. Founders Memorial Park Committee Commissioners Olivia Barnard and Joe Wright 17. Rathgeber Natural Resources Park Committee Commissioners Kristy Caldwell, Paul Fushille, and Matthew Fougerat 18. Sports & Recreation Park Committee Commissioners Dustin Cloutier and Tara Satine EXECUTIVE SESSION The Parks and Recreation Commission for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Parks and Parks & Recreation Commission June 5, 2023 Regular Meeting Minutes Page 4 of 5 Recreation Commission for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Commission did not meet in Executive Session. UPCOMING MEETINGS Parks & Recreation Commission Meetings July 3, 2023, at 6:00 p.m. – Rescheduled for Monday, July 17, 2023, at 6:00 p.m. August 7, 2023, at 6:00 p.m. September 4, 2023, at 6:00 p.m. City Council Meetings June 6, 2023, at 6:00 p.m. June 20, 2023, at 6:00 p.m. July 5, 2023, at 6:00 p.m. July 18, 2023, at 6:00 p.m. ADJOURN Chair Fushille recognized that it was Commissioner Satine’s last meeting and thanked her for serving. A motion was made by Commissioner Satine to adjourn the meeting. Vice Chair Fougerat seconded the motion which carried unanimously 6 to 0. This regular meeting adjourned at 8:01 p.m. Parks & Recreation Commission June 5, 2023 Regular Meeting Minutes Page 5 of 5