Parks & Recreation Commission Regular Meeting

Parks & Recreation Commission Regular Meeting City of Dripping Springs Council Chambers 511 Mercer Street – Dripping Springs, Texas Wednesday, May 15, 2024, at 6:00 PM MINUTES CALL TO ORDER & ROLL CALL With a quorum of the Commission present, Chair Fushille called the meeting to order at 6:05 p.m. Commission Members present were: Paul Fushille, Chair Matt Fougerat, Vice Chair Hope Boatright Kristy Caldwell Dustin Cloutier (arrived @ 6:10 p.m.) Joe Wright Christian Krueger (arrived @ 6:21 p.m.) Commission Member absent was: Olivia Barnard Staff, Consultants, & Appointed/Elected Officials present were: Parks & Community Services Director Andy Binz Planning Director Tory Carpenter Deputy City Attorney Aniz Alani DSRP Manager Emily Nelson Deputy City Secretary Cathy Gieselman Parks Planning Consultant Brent Luck, Luck Design Team PRESENTATION OF CITIZENS A member of the public that wishes to address the City Council on any issue, regardless of whether it is posted on this agenda, may do so during Presentation of Citizens. It is the request of the City Council that individuals wishing to speak on agenda items with a public hearing hold their comments until the item is being considered. Individuals are allowed two (2) minutes each to speak regarding issues not on the agenda and two (2) minutes per item on the agenda and may not cede or pool time. Those requiring the assistance of a translator will be allowed additional time to speak. Individuals are not required to sign in; however, it is encouraged. Individuals that wish to share documents with the City Council must present the documents to the City Secretary or City Attorney providing at least seven (7) copies; if seven (7) copies are not provided, the City Council will receive the documents the following day. Audio Video presentations will not be accepted during Presentation of Citizens. By law no action shall be taken during Presentation of Citizens; however, the Mayor may provide a statement of specific factual information, recitation of existing policy, or direction or referral to staff. No one spoke during Presentation of Citizens. Parks & Recreation Commission May 15, 2024 Regular Meeting Minutes Page 1 of 5 MINUTES 1. Approval of the May 2, 2024, Parks & Recreation Commission special meeting minutes. A motion was made by Vice Chair Fougerat to approve the May 2, 2024, Parks & Recreation Commission special meeting minutes with corrections to attendee list. Commissioner Caldwell seconded the motion which carried unanimously 5 to 0. BUSINESS AGENDA 2. Discuss and consider approval of the Benjamin Seshan Eagle Scout project to build and install bat houses at Dripping Springs Ranch Park. Benjamin Seshan provided a presentation, which is on file, and addressed questions from the Commission. A motion was made by Commissioner Caldwell to approve of the Benjamin Seshan Eagle Scout Project to build and install bat houses at Dripping Springs Ranch Park with the request that signage come back to the Commission for approval. Commissioner Boatright seconded the motion which carried unanimously 7 to 0. 3. Discuss and consider approval of a recommendation to City Council regarding the proposed Cadel Beasley Distinguished Conservation Service Award project to build a composting station at Dripping Springs Ranch Park. Cadel Beasley provided an update on his Chimney Swift project, provided a presentation regarding a project to build a composting station, and addressed questions from the Commission; presentation is on file. A motion was made by Vice Chair Fougerat to approve of a recommendation to City Council regarding the proposed Cadel Beasley Distinguished Conservation Service Award project to build a composting station at Dripping Springs Ranch Park. Commissioner Cloutier seconded the motion which carried unanimously 7 to 0. The Commission considered item number 5 before considering item number 4. 5. Discuss and consider approval of a recommendation to City Council regarding a request for a private parkland credit for the Parkland Plan for Ariza Multifamily located at 13900 W. US 290. Applicant: Cypressbrook 290 LP Applicant Luis Bordes, Cypressbrook 290 LP, provided a presentation and addressed questions from the Commission; presentation is on file. Brent Luck and Tory Carpenter provided a presentation and addressed questions from the Commission. Presentation is on file. A motion was made by Commissioner Wright to approve of a recommendation to City Council regarding a request for a private parkland credit for the Parkland Plan for Ariza Parks & Recreation Commission May 15, 2024 Regular Meeting Minutes Page 2 of 5  Multifamily located at 13900 W. US 290. Vice Chair Fougerat seconded the motion which carried 6 to 1, with Commissioner Caldwell opposed. 4. Discuss and consider approval of a recommendation to City Council to allow and waive the facility rental fees for Environmental Consulting and Technology Inc. to conduct a Bat Mist Netting research program at Dripping Springs Ranch Park. Emily Nelson provided the staff report which is on file. Staff recommends approval. A motion was made by Chair Fushille to approve of a recommendation to City Council to allow and waive facility rental fees for Environmental Consulting and Technology Inc. to conduct a Bat Mist Netting research program at Dripping Springs Ranch Park. Commissioner Boatright seconded the motion which carried unanimously 7 to 0. The Commission considered item number 7 before considering item number 6. 7. Discuss and consider approval of a recommendation to City Council to approve Change Order #1 for the Construction Contract between the City and Fazzone Builders, Inc. for Park System Signage Phase II. Andy Binz presented the staff report which is on file. Staff recommends approval of the recommendation to City Council for Park System Signage Phase II Change Order #1 in the amount of $1,800. A motion was made by Commissioner Caldwell to recommend to City Council approval of Change Order #1 for the Construction Contract between the City and Fazzone Builders, Inc. for Park System Signage Phase II as presented. Commissioner Krueger seconded the motion which carried unanimously 7 to 0. 6. Discuss and consider approval of the Parks & Recreation Commission Fiscal Year 2025 Budget Recommendation. Andy Binz provided a presentation and handout which are on file. The priority list will be corrected to show number 4a as Athletic Field and 4b as Dirt Removal since both were listed as number 4. A motion was made by Commissioner Boatright to approve of the Parks & Recreation Commission Fiscal Year 2025 Budget recommendation to City Council with consideration of updated final numbers from staff. Commissioner Wright seconded the motion which carried unanimously 7 to 0. PARKS & COMMUNITY SERVICES DEPARTMENT REPORTS Reports listed are on file and available for review upon request. The Commission may provide staff direction; however, no action shall be taken. 8. Parks & Community Services Director's Report Andy Binz, PCS Director Andy Binz presented the Director’s Report which is on file. Parks & Recreation Commission May 15, 2024 Regular Meeting Minutes Page 3 of 5 COMMITTEE REPORTS The following reports relate to the administration of the City's Parks. The Commission may provide staff direction; however, no action may be taken. 9. Charro Ranch Park Commissioners Fushille & Fougerat 10. Dripping Springs Ranch Park Committee Commissioner Boatright 11. Founders Memorial Park Committee Commissioners Barnard & Wright 12. Rathgeber Natural Resource Park Commissioners Caldwell, Fushille & Fougerat 13. Sports & Recreation Park Committee Commissioners Cloutier & Krueger 14. Veterans Memorial Park Committee Commissioner Caldwell CLOSED SESSION The Commission has the right to adjourn into closed session on any item on this agenda and at any time during the course of this meeting to discuss any matter as authorized by law or by the Open Meetings Act, Texas Government Code Sections 551.071 (Consultation With Attorney), 551.072 (Deliberation Regarding Real Property), 551.073 (Deliberation Regarding Prospective Gifts), 551.074 (Personnel Matters), 551.076 (Deliberation Regarding Security Devices or Security Audits), and 551.087 (Deliberation Regarding Economic Development Negotiations), and 551.089 (Deliberation Regarding Security Devices or Security Audits). Any final action or vote on any Closed Session item will be taken in Open Session. UPCOMING MEETINGS Parks & Recreation Commission Meetings June 20, 2024, at 6:00 p.m. July 17, 2024, at 6:00 p.m. August 21, 2024, at 6:00 p.m. City Council Meetings May 21, 2024, at 6:00 p.m. June 4, 2024, at 6:00 p.m. June 18, 2024, at 6:00 p.m. July 2, 2024, at 6:00 p.m. Parks & Recreation Commission May 15, 2024 Regular Meeting Minutes Page 4 of 5 ADJOURN A motion was made by Commissioner Cloutier to adjourn the meeting. Vice Chair Fougerat seconded the motion which carried unanimously 7 to 0. This regular meeting adjourned at 8:23 p.m. Parks & Recreation Commission May 15, 2024 Regular Meeting Minutes Page 5 of 5