Parks & Recreation Commission Regular Meeting

Parks & Recreation Commission Regular Meeting City of Dripping Springs Council Chambers 511 Mercer Street – Dripping Springs, Texas Thursday, June 20, 2024, at 6:00 PM MINUTES CALL TO ORDER & ROLL CALL With a quorum of the Commission present, Chair Fushille called the meeting to order at 6:02 p.m. Commission Members present were: Paul Fushille, Chair Hope Boatright Olivia Barnard Dustin Cloutier Commission Members absent were: Matt Fougerat, Vice Chair Kristy Caldwell Joe Wright Christian Krueger Staff, Consultants, & Appointed/Elected Officials present were: Parks & Community Services Director Andy Binz City Secretary Diana Boone Deputy City Secretary Cathy Gieselman DSRP Manager Emily Nelson Farmers Market Manager Charlie Reed Community Event Coordinator Johnna Krantz City Council Member Travis Crow City Council Vice Chair Taline Manassian PRESENTATION OF CITIZENS A member of the public that wishes to address the City Council on any issue, regardless of whether it is posted on this agenda, may do so during Presentation of Citizens. It is the request of the City Council that individuals wishing to speak on agenda items with a public hearing hold their comments until the item is being considered. Individuals are allowed two (2) minutes each to speak re regarding issues not on the agenda and two (2) minutes per item on the agenda and may not cede or pool time. Those requiring the assistance of a translator will be allowed additional time to speak. Individuals are not required to sign in; however, it is encouraged. Individuals that wish to share documents with the City Council must present the documents to the City Secretary or City Attorney providing at least seven (7) copies; if seven (7) copies Parks & Recreation Commission June 20, 2024 Regular Meeting Minutes Page 1 of 4 are not provided, the City Council will receive the documents the following day. Audio Video presentations will not be accepted during Presentation of Citizens. By law no action shall be taken during Presentation of Citizens; however, the Mayor may provide a statement of specific factual information, recitation of existing policy, or direction or referral to staff. No one spoke during Presentation of Citizens. MINUTES 1. Approval of the May 15, 2024, Parks and Recreation Commission regular meeting minutes. A motion was made by Commissioner Barnard to approve the May 15, 2024, Parks and Recreation Commission regular meeting minutes. Commissioner Cloutier seconded the motion which carried unanimously 4 to 0. BUSINESS AGENDA 2. Discuss and consider a recommendation to City Council to select Halff Associates to be the consultant for the Parks, Recreation & Open Space Master Plan Update, and to authorize the City Administrator to negotiate a Professional Services Agreement between the City of Dripping Springs and Halff Associates for the Master Plan Update. There was no presentation. Andy Binz provided an overview of the item; staff report is on file. Staff recommends approval of recommendation to City Council. If approved by Council and if the Professional Services Agreement is ready, Halff Associates may provide a presentation at the July Parks and Recreation Commission meeting. A motion was made by Chair Fushille to approve of a recommendation to City Council to select Halff Associates to be the consultant for the Parks, Recreation & Open Space Master Plan Update, and to authorize the City Administrator to negotiate a Professional Services Agreement between the City of Dripping Springs and Halff Associates for the Master Plan Update. Commissioner Boatright seconded the motion which carried unanimously 4 to 0. 3. Discuss and consider a recommendation to City Council to accept the bid from Elk Ridge Construction, LLC to provide grounds maintenance on city property and within city parks, and to authorize the City Administrator to execute the Ground Maintenance Agreement. Andy Binz provided an overview; staff report is on file. Staff recommends approval of recommendation to City Council. 4. A motion was made by Commissioner Barnard to approve of a recommendation to City Council to accept the bid from Elk Ridge Construction, LLC to provide grounds maintenance on city property and within city parks, and to authorize the City Administrator to execute the Ground Maintenance Agreement. Commissioner Cloutier seconded the motion which carried unanimously 4 to 0. Parks & Recreation Commission June 20, 2024 Regular Meeting Minutes Page 2 of 4 PARKS & COMMUNITY SERVICES DEPARTMENT REPORTS Reports listed are on file and available for review upon request. The Commission may provide staff direction; however, no action shall be taken. 4. Parks & Community Services Director's Report Andy Binz, PCS Director Andy Binz presented the Director’s Report, Emily Nelson presented the DSRP Report, Charlie Reed presented the Farmers Market Report, and Johnna Krantz presented Community Events Report; all of which are on file. COMMITTEE REPORTS The following reports relate to the administration of the City's Parks. The Commission may provide staff direction; however no action may be taken. 5. Charro Ranch Park Commissioners Fushille & Fougerat 6. Dripping Springs Ranch Park Committee Commissioner Boatright 7. Founders Memorial Park Committee Commissioners Barnard & Wright 8. Rathgeber Natural Resource Park Commissioners Caldwell, Fushille & Fougerat 9. Sports & Recreation Park Committee Commissioners Cloutier & Krueger 10. Veterans Memorial Park Committee Commissioner Caldwell CLOSED SESSION The Commission has the right to adjourn into closed session on any item on this agenda and at any time during the course of this meeting to discuss any matter as authorized by law or by the Open Meetings Act, Texas Government Code Sections 551.071 (Consultation With Attorney), 551.072 (Deliberation Regarding Real Property), 551.073 (Deliberation Regarding Prospective Gifts), 551.074 (Personnel Matters), 551.076 (Deliberation Regarding Security Devices or Security Audits), and 551.087 (Deliberation Regarding Economic Development Negotiations), and 551.089 (Deliberation Regarding Security Devices or Security Audits). Any final action or vote on any Closed Session item will be taken in Open Session. The Commission did not meet in Closed Session. Parks & Recreation Commission June 20, 2024 Regular Meeting Minutes Page 3 of 4 UPCOMING MEETINGS Parks & Recreation Commission Meetings July 17, 2024, at 6:00 p.m. August 21, 2024, at 6:00 p.m. September 18, 2024, at 6:00 p.m. City Council Meetings July 2, 2024, at 6:00 p.m. July 16, 2024, at 6:00 p.m. August 6, 2024, at 6:00 p.m. ADJOURN A motion was made by Commissioner Boatright to adjourn the meeting. Commissioner Cloutier seconded the motion which carried unanimously 4 to 0. This regular meeting adjourned at 6:48 p.m. Parks & Recreation Commission June 20, 2024 Regular Meeting Minutes Page 4 of 4