Parks & Recreation Commission Special Meeting

PARKS & RECREATION COMMISSION SPECIAL MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Thursday, February 24, 2022 at 6:00 PM MINUTES CALL TO ORDER AND ROLL CALL With a quorum of the Commission present, Chair Russell called the meeting to order at 6:01 p.m. Commission Members present were: Eric Russell, Chair Eric Henline, Vice Chair Kristy Caldwell Matthew Fougerat Paul Fushille Tara Satine Commission Members absent were: Wade King (resigned after posting of agenda) Staff, Consultants & Appointed/Elected Officials present were: Parks & Community Services Director Kelly Schmidt Aquatics & Programs Manager Mack Rusick City Treasurer Shawn Cox Maintenance Director Craig Rice Public Works Director Aaron Reed PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Commission. It is the request of the Commission that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. Parks & Recreation Commission February 24, 2022 Special Meeting Minutes Page 1 of 4 No one spoke during Presentation of Citizens. BUSINESS 1. Report and update on Dripping Springs Skate Park progress. Dennis Baldwin Dennis Baldwin presented the report which is on file. No action was taken regarding this item. 2. Discuss and consider a recommendation regarding a Maintenance and Use Agreement between the Dripping Springs Youth Sports Association and City of Dripping Springs for the adult softball fields at Sports and Recreation Park. Kelly Schmidt presented the staff report which is on file. Staff recommends approval of the agreement. A motion was made by Commissioner Caldwell to recommend City Council approval of a Maintenance and Use Agreement between the Dripping Springs Youth Sports Association and City of Dripping Springs for the adult softball fields at Sports and Recreation Park with the following edits: (1) C2: add language that defines the fields as turf and soil; (2) C8: clarify trash responsibility language; and (3) F1: specify insurance amounts Commissioner Satine seconded the motion which carried unanimously 6 to 0. 3. Discuss and consider a recommendation regarding the Appointment of one at-large and one Dripping Springs Youth Sports Association representative to the Parks & Recreation Commission for unexpired terms ending June 30, 2022. Kelly Schmidt presented the staff report which is on file. A motion was made by Vice Chair Henline to recommend City Council appoint Dustin Coultier as the DSYSA representative and Hope Boatright as the at-large representative for unexpired terms ending June 30, 2022. Commissioner Fougerat seconded the motion which carried unanimously 6 to 0. 4. Discussion and consideration of approval of recommendation regarding use of Coronavirus Local Fiscal Recovery Funds for Parks. Kelly Schmidt and Shawn Cox presented the staff report which is on file. A motion was made by Vice Chair Henline to recommend City Council approve the use of Coronavirus Local Fiscal Recovery Funds for Parks for the following: (1) $150,000.00 for Skatepark; (2) Sports & Recreation Park lighting; Parks & Recreation Commission February 24, 2022 Special Meeting Minutes Page 2 of 4  (3) $83,000.00 Founders Park parking lot improvements (4) Foundress Park restrooms; and (5) Park signage. Commissioner Satine seconded the motion. Upon further discussion, Vice Chair Henline and Commissioner Satine withdrew their motion and second respectively. A motion was made by Vice Chair Henline A motion was made by Vice Chair Henline to recommend City Council approve the use of Coronavirus Local Fiscal Recovery Funds for Parks for the following: (1) $150,000.00 for Skatepark; (2) Sports & Recreation Park lighting; and (3) $83,096.00 Founders Park parking lot improvements. Commissioner Satine seconded the motion which carried unanimously 6 to 0. REPORTS The following reports relate to the planning and administration of the City's Parks & Recreation Program. The commission may provide staff direction; however, no action may be taken. Reports are on file and available for review upon request. 5. Parks and Recreation General Fund January 2022 Financial Report Shawn Cox, Finance Director 6. Report on Rathgeber Natural Resource Park Trail Access Study Commissioner Mathew Fougerat and Parks & Community Services Director Kelly Schmidt 7. Director's Bird City Application Update EXECUTIVE SESSION The Parks and Recreation Commission for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Parks and Recreation Commission for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Commission did not meet in Executive Session. UPCOMING MEETINGS Parks & Recreation Commission Meetings March 7, 2022, at 6:00 p.m. April 4, 2022, at 6:00 p.m. May 2, 2022, at 6:00 p.m. Parks & Recreation Commission February 24, 2022 Special Meeting Minutes Page 3 of 4  City Council & Board of Adjustment Meetings March 1, 2022, at 6:00 p.m. (CC & BOA) March 15, 2022, at 6:00 p.m. (CC) April 5, 2022, at 6:00 p.m. (CC & BOA) April 19, 2022, at 6:00 p.m. ADJOURN A motion was made by Commissioner Fougerat to adjourn the meeting. Commissioner Caldwell seconded the motion which carried unanimously 6 to 0. This special meeting adjourned at 8:45 p.m. Parks & Recreation Commission February 24, 2022 Special Meeting Minutes Page 4 of 4