Planning and Zoning Commission Meeting

Planning & Zoning Commission Regular Meeting Minutes June 23, 2020 at 6:30 p.m. A Regular Meeting of the Planning & Zoning Commission was held Tuesday, June 23, 2020 beginning at 6:30 p.m. via Videoconference and in the City Hall Council Chambers located at 511 Mercer Street, Dripping Springs, Texas. I. VIDEOCONFERENCE MEETING This meeting will be held via videoconference and the public is encouraged and welcome to participate. Public comment may be given during the videoconference by joining the meeting using the information below. Public comment for this meeting may also be submitted to the City Secretary at acunningham@cityofdrippingsprings.com, no later than 4:00 p.m., Tuesday, June 23, 2020. The Planning & Zoning Commission respectfully requests that all microphones and webcams be disabled unless you are a member of the Commission. City staff, consultants and presenters please enable your microphone and webcam when presenting to the Commission. Join Zoom Meeting https://us02web.zoom.us/j/84690985120?pwd=SndCOXRHdU9aZTRXOHl2WTFRN2p0QT09 Meeting ID: 846 9098 5120 Password: 668350 One tap mobile +13462487799,,84690985120#,,,,0#,,668350# US (Houston) +12532158782,,84690985120#,,,,0#,,668350# US (Tacoma) Dial by your location +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 669 900 9128 US (San Jose) +1 646 558 8656 US (New York) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) 877 853 5257 US Toll-free 888 475 4499 US Toll-free Meeting ID: 846 9098 5120 Password: 668350 Find your local number: https://us02web.zoom.us/u/k8fQeJUcr Join by Skype for Business https://us02web.zoom.us/skype/84690985120 Planning & Zoning Commission June 23, 2020 Regular Meeting Minutes Page 1 of 7 II. CALL TO ORDER AND ROLL CALL Commission Members present were: Mim James, Chair James Martin, Vice Chair Christian Bourguignon (arrived at 6:37 p.m.) Roger Newman John McIntosh Evelyn Strong Martin Garza City Staff/Appointed Officials present were: Amanda Padilla, Senior City Planner Chad Gilpin, City Engineer Laura Mueller, City Attorney Andrea Cunningham, City Secretary Robyn Miga, City Planning Consultant Keenan Smith, Architectural Consultant With a quorum of the Commission present, Chair James called the meeting to order at 6:32 p.m. III. PLEDGE OF ALLEGIANCE Chair James led the Pledge of Allegiance to the Flag. IV. PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Commission. It is the request of the Commission that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. Pam Owens and Orlando Castillo spoke regarding concerns related to the Heritage Development Preliminary Plat. V. CONSENT AGENDA The following items are anticipated to require little or no individualized discussion due to their nature being clerical, ministerial, mundane or routine. In an effort to enhance the efficiency of Planning & Zoning Commission meetings, it is intended that these items will be acted upon by the Planning & Zoning Commission with a single motion because no public hearing or determination is necessary. However, a Planning & Zoning Commission Member or citizen may request separate deliberation for a specific item, in which event those items will be removed from the consent agenda prior to the Planning & Zoning Commission June 23, 2020 Regular Meeting Minutes Page 2 of 7  Planning & Zoning Commission voting on the consent agenda as a collective, singular item. Prior to voting on the consent agenda, the Planning & Zoning Commission may add additional items that are listed elsewhere on the same agenda. Via unanimous consent, Chair James considered Consent Agenda Items A and B separately. A. Approval of May 26, 2020 Planning & Zoning Commission regular meeting minutes. A motion was made by Vice Chair Martin to approve Consent Agenda Item A. Commissioner Garza seconded the motion which carried unanimously 7 to 0. B. Disapproval of a plat with specific reasons for disapproval regarding SUB2020-0011: a Preliminary Plat for an approximately 190.317 acre tract of land situated in the Philip Smith Survey, Abstract NO. 415, the City of Dripping Springs, Hays County, Texas. The property is generally located off Sportsplex Drive. Applicant: Alex Granados, P.E. Kimley-Horn & Associates Amanda Padilla presented the staff report which is on file. Staff recommends denial, as all comments for the preliminary plat have not been addressed. A motion was made by Commissioner Garza to deny approval of SUB2020-0011: a Preliminary Plat for an approximately 190.317 acre tract of land situated in the Philip Smith Survey, Abstract NO. 415, the City of Dripping Springs, Hays County, Texas. The property is generally located off Sportsplex Drive. Vice Chair Martin seconded the motion which carried unanimously 7 to 0. VI. BUSINESS A. Public hearing and consideration of recommendation regarding CUP2020-0005: Application for a Conditional Use Permit to allow the Use Warehouse located at 27950 Ranch Road 12, Dripping Springs TX 78620, (Legal Description: A0415 PHILIP A SMITH SURVEY, MH SERIAL # UNK, TITLE # UNK, LABEL # UNK9999999, ACRES 0.93 and GRANDE PRAIRIE LOT 1 GEO#90405854) which is Zoned Commercial Services. Applicant: Jon Thompson 1. Presentation Applicant Jon Thompson presented the item. 2. Staff Report Robyn Miga presented the staff report which is on file. Staff recommends approval of the conditional use permit with the following conditions: • Temporary structures only be allowed for a period not to exceed two (2) years from zoning approval; and the replacement of temporary structures to permanent will require a new application for conditional use permit Planning & Zoning Commission June 23, 2020 Regular Meeting Minutes Page 3 of 7  • If the tent reaches a point where there are visible damages, then the tent is required to be replaced; • The tent and storage containers are properly screened from the ROW, and are required to be setback at least 25’ from the property line where adjacent to residential; • The applicant shall provide site development permit plans including a landscape plan, color of shipping containers approved by the City Architect, and the drainage improvements shown on the attached exhibit prior to construction or installation of any new impervious cover onsite; and • Deliveries and pickups will be allowed between the hours of 7:00 a.m. and 7:00 p.m. Keenan Smith presented on the Alternative Design Standard request which was denied; however, and exemption for temporary building or facilities could be considered. 3. Public Hearing Orlando Castillo spoke during the Public Hearing and expressed concerns regarding inconsistencies with the agenda item wording and notices, and traffic. 4. Conditional Use Permit A motion was made by Vice Chair Martin to recommend approval of CUP2020-0005: Application for a Conditional Use Permit to allow the Use Warehouse located at 27950 Ranch Road 12, Dripping Springs TX 78620 with the following conditions: 1. The temporary structures only be allowed for a period not to exceed two (2) years from zoning approval, and that when they decide to change the temporary structures to permanent, they will be required to apply for the CUP; 2. If the tent reaches a point where there are visible damages, the tent shall be requires to be replaced or repaired; 3. The tent and storage containers are properly screened from the right-of-way, and are required to be setback at least 25’ from the property line where adjacent to residential; 4. A landscape plan shall be required at the time of site plan, which could include utilizing the trees that are on the site today, as well as a landscape buffer; 5. Applicant is required to coordinate with the City’s architect on the color the shipping containers shall be painted, in accordance with 24.03.052(4); 6. Applicant shall provide plans with the site development permit which includes drainage improvements as shown; 7. Delivery and pickups will be allowed between the hours of 7:00 a.m. and 7:00 p.m.; and 8. That the mobile home currently on the property be removed, renovated or replaced. Vice Chair Martin withdrew his motion. A motion was made by Chair James to recommend approval of CUP2020-0005: Application for a Conditional Use Permit to allow the Use Warehouse located at 27950 Ranch Road 12, Dripping Springs TX 78620 with the following conditions: Planning & Zoning Commission June 23, 2020 Regular Meeting Minutes Page 4 of 7  1. The Permit is not to exceed two years commencing on the date that it is approved by City Council; 2. That the structures currently on the property be removed and that the tent be maintained and kept in good condition at all times; 3. That the three (3) shipping containers be painted in a way that conforms to the City’s alternative design standards; 4. That drainage and screening be addressed in the site plan review; 5. Deliveries and pickups be limited to the hours between 7:00 a.m. and 7:00 p.m.; 6. That the owner of the property commits to trying to minimize traffic disruption to the adjoining neighborhood; and 7. That if the owner wishes to replace the temporary structures, storage containers or tent it would require a new conditional use permit. Vice Chair Martin seconded the motion which carried unanimously 7 to 0. B. Public hearing and consideration of recommendation regarding VAR2020- 0009:Special Exception Application to consider a special exception request for the property located at 249 Sportsplex Drive, Dripping Springs, TX 78620, (Legal Description: JWLP FAMILY, Lot 6, ACRES 1.2936) A special exception to Chapter 30, Section 5.7.6 Rules of Computing Places and 5.7.8 Location of Parking Spaces. Applicant: Jon Thompson 1. Presentation Applicant Jon Thompson presented the item. 2. Staff Report Amanda Padilla presented the staff report which is on file. Staff recommends approval of the variance with the following conditions: • The remaining tenant spaces at 249 Sportsplex Drive shall not be occupied until an application is submitted to the City for 200 Sportsplex Drive, approved, and is either constructed or fiscal surety has been posted with the City; and • That a permanent easement of the parking facilities in favor of the premises to be benefited shall be dedicated and recorded as a condition of such use on the property located at 200 Sportsplex Drive. 3. Public Hearing No one spoke during the Public Hearing. 4. Special Exception A motion was made by Vice Chair Martin to recommend approval of VAR2020- 0009:Special Exception Application to consider a special exception request for the property located at 249 Sportsplex Drive, Dripping Springs, TX 78620 with the following staff recommendations: Planning & Zoning Commission June 23, 2020 Regular Meeting Minutes Page 5 of 7  1. The remaining tenant spaces at 249 Sportsplex Drive shall not be occupied until an application is submitted to the City for 200 Sportsplex Drive, approved, and is either constructed or fiscal surety has been posted with the City; and 2. That a permanent easement of the parking facilities in favor of the premises to be benefited shall be dedicated and recorded as a condition of such use on the property located at 200 Sportsplex Drive. Commissioner Garza seconded the motion which carried unanimously 7 to 0. C. Public hearing and consideration of recommendation regarding a Subdivision and Site Development Text Amendments to Article 28.04, Site Development, and Exhibit A, Subdivision Ordinance, Section 15, Sidewalks, to provide an option for fee-in-lieu for sidewalks. 1. Staff Report Chad Gilpin presented the staff report which is on file. Staff recommends approval of amendments. 2. Public Hearing No one spoke during the Public Hearing. 3. Site Development Ordinance 4. Subdivision Ordinance A motion was made by Vice Chair Martin to recommend City Council approval of Subdivision and Site Development Text Amendments to Article 28.04, Site Development, and Exhibit A, Subdivision Ordinance, Section 15, Sidewalks, to provide an option for fee- in-lieu for sidewalks. Commissioner Bourguignon seconded the motion which carried unanimously 7 to 0. VII. REPORTS OF STAFF AND AGENCIES No action to be taken. Reports are on file and available for review by request. A. Planning Projects VIII. EXECUTIVE SESSION The Planning and Zoning Commission for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Planning and Zoning Commission for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Commission did not meet in Executive Session. Planning & Zoning Commission June 23, 2020 Regular Meeting Minutes Page 6 of 7 IX. UPCOMING MEETINGS A. Planning & Zoning Commission Meetings July 28, 2020 at 6:30 p.m. August 25, 2020 at 6:30 p.m. September 22, 2020 at 6:30 p.m. B. City Council & Board of Adjustment Meetings July 14, 2020 at 6:00 p.m. (6:00 Workshop / 6:30 Regular Meeting) July 21, 2020 at 6:00 p.m. August 11, 2020 at 6:00 p.m. (6:00 Workshop / 6:30 Regular Meeting) August 18, 2020 at 6:00 p.m. X. ADJOURN A motion was made by Vice Chair Martin to adjourn the meeting. Commissioner McIntosh seconded the motion which carried unanimously 7 to 0. This regular meeting adjourned at 8:21 p.m. Planning & Zoning Commission June 23, 2020 Regular Meeting Minutes Page 7 of 7