TIRZ No. 1 and No. 2 Board Meeting

Tax Increment Reinvestment Zone (TIRZ) No.1 & No. 2 Board Regular Meeting Minutes October 14, 2019 at 4:00 p.m. A Regular Meeting of the Tax Increment Reinvestment Zone (TIRZ) No. 1 & No. 2 Board was held Monday, October 14, 2019 beginning at 4:00 p.m. in the City Hall Council Chambers located at 511 Mercer Street, Dripping Springs, Texas. I. CALL TO ORDER AND ROLL CALL Board Members present were: Dave Edwards, Chair Mim James, Vice Chair Dr. Nola Wellman John McIntosh Walt Smith Ron Jones (Advisory Board Member) Bob Richardson (Advisory Board Member) Board Members absent were: Missy Atwood Mike Figer City Staff/Appointed Officials present were: City Administrator Michelle Fischer City Secretary Andrea Cunningham Assistant City Attorney Laura Mueller Council Member Taline Manassian TIRZ Projects Manager Keenan Smith Jim Adams, McCann Adams Studio (via teleconference) Darin Smith, Economic & Planning Systems (via teleconference) With a quorum of the Board present, Chair Edwards called the meeting to order at 4:01 p.m. II. PRESENTATION OF CITIZENS A member of the public who desires to address the Board regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Board’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. TIRZ No. 1 & No. 2 Board October 14, 2019 Regular Meeting Minutes Page 1 of 4  No on spoke during Presentation of Citizens. III. MINUTES A. Discuss and consider approval of the September 9, 2019 TIRZ No. 1 & No. 2 Board Regular Meeting Minutes. A motion was made by Vice Chair James to approve the September 9, 2019 TIRZ No. 1 & No. 2 Board Regular Meeting Minutes with the following corrections: • IV.D.: strike First Quarter and replace with Second Quarter and strike Second Quarter and replace with Third Quarter; and • IV.F.: strike Interim. Board Member McIntosh seconded the motion which carried unanimously 5 to 0. IV. BUSINESS A. Presentation and discussion regarding the Q3 2019 Cost Allocation and Reimbursement Report including TIRZ 1 & 2 Tax Revenue Projections. Chair James presented the Q3 2019 Cost Allocation and Reimbursement Report including TIRZ 1 & 2 Tax Revenue Projections which is on file. B. Update and discussion regarding the TIRZ Town Center Project. 1. Work Plan & Timeline - Keenan Smith Keenan Smith presented the staff report which is on file. 2. Library Planning & Design Process - Bob Richardson Bob Richardson presented the item. The Library has contracted with PGAL Architects for the Library Design Work. They will be working on establishing goals and objectives and plan to have a work session with the Library and the Library Board. PGAL will funnel their requests for TIRZ documents and information through Keenan Smith and will plan to meet with the TIRZ Board and Keenan. In November, the Library will conduct visits to PGAL Library Projects in other cities. C. Update and discussion regarding TIRZ Priority Projects. 1. Downtown Parking Study 2. Old Fitzhugh Road 3. Triangle Keenan Smith presented the staff report which is on file. The Board would like to appoint an Old Fitzhugh Road Task Force to address funding for this project. Appointees would come from various City boards, commissions and TIRZ No. 1 & No. 2 Board October 14, 2019 Regular Meeting Minutes Page 2 of 4  committees, including some other community stakeholders such as Hays County, the Chamber of Commerce and Dripping Springs ISD. The Committee will be appointed at a future meeting. 4. Project Manager Cost Analysis & Summary Project Manager Cost Analysis & Summary is on file. D. Discuss and consider approval of an Amendment to the TIRZ Town Center Interlocal Agreement regarding a Time Extension. A motion was made by Vice Chair James to recommend extension of the TIRZ Town Center Interlocal Agreement to March 31, 2020. Board Member McIntosh seconded the motion which carried unanimously 5 to 0. E. Discuss and consider approval of TIRZ No. 1 & No. 2 Board 2020 Meeting Schedule and reschedule of the TIRZ No. 1 & No. 2 Board November 4, 2019 Regular Meeting. 1. November 12, 2020 Meeting Reschedule The above should read October and not November. A motion was made by Board Member McIntosh to schedule the October meeting for October 5, 2020. Board Member Smith seconded the motion which carried unanimously 5 to 0. 2. November 4, 2019 Meeting Reschedule A motion was made by Vice Chair James to reschedule the November 4, 2019 regular meeting to November 13, 2019. Board Member McIntosh seconded the motion which carried unanimously 5 to 0. F. Discuss and consider recommendation regarding the Selection of Tax Increment Reinvestment Zone No.1 & No. 2 Administrator. A motion was made by Vice Chair James to recommend the selection of P3 Works for the Tax Increment Reinvestment Zone No.1 & No. 2 Administrator. Board Member McIntosh seconded the motion which carried unanimously 5 to 0. A motion was made by Vice Chair James to adjourn into Executive Session under Texas Government Code Section 551.071, Consultation with City Attorney and Section 551.072, Deliberation of Real Property, and regarding Executive Session Agenda Item A. Board Member McIntosh seconded the motion which carried unanimously 5 to 0. V. EXECUTIVE SESSION The TIRZ No. 1 & No. 2 Board for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real TIRZ No. 1 & No. 2 Board October 14, 2019 Regular Meeting Minutes Page 3 of 4  Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The TIRZ No. 1 & No. 2 Board for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. A. Consultation with City Attorney and Deliberation of Real Property regarding the TIRZ Town Center. Consultation with City Attorney, 551.071; Deliberation of Real Property 551.072 The Board met in Executive Session from 5:09 p.m. – 5:41 p.m. No action or vote was taken during Executive Session. Chair Edwards returned the meeting to Open Session at 5:41 p.m. VI. UPCOMING MEETINGS A. TIRZ No. 1 & No. 2 Board Meetings November 2019 TBD December 9, 2019 at 4:00 p.m. January 13, 2020 at 4:00 p.m. B. City Council Meetings October 15, 2019 at 6:00 p.m. November 12, 2019 at 6:00 p.m. (6:00 Workshop / 6:30 Regular Meeting) November 19, 2019 at 6:00 p.m. VII. ADJOURN A motion was made by Vice Chair James to adjourn the meeting. Board Member Smith seconded the motion which carried unanimously 5 to 0. This regular meeting adjourned at 5:41 p.m. TIRZ No. 1 & No. 2 Board October 14, 2019 Regular Meeting Minutes Page 4 of 4