Utility Commission Regular Meeting

Utility Commission Regular Meeting City of Dripping Springs Council Chambers 511 Mercer Street – Dripping Springs, Texas Wednesday, January 10, 2024, at 4:00 PM MINUTES CALL TO ORDER & ROLL CALL With a quorum of the Commission present, Chair Busbey called the meeting to order at 4:00 p.m. Commission Members present were: Charlie Busbey, Chair Barney Austin Lara Dudek Mark Miller Matthew Ordway Staff, Consultants, & Appointed/Elected Officials present were: Public Works Director Aaron Reed Utilities Service Manager Dane Sorensen PRESENTATION OF CITIZENS A member of the public that wishes to address the Commission on any issue, regardless of whether it is posted on this agenda, may do so during Presentation of Citizens. It is the request of the Commission that individuals wishing to speak on agenda items with a public hearing hold their comments until the item is being considered. Individuals are allowed two (2) minutes each to speak and may not cede or pool time. Those requiring the assistance of a translator will be allowed additional time to speak. Individuals are not required to sign in; however, it is encouraged. Individuals that wish to share documents with the Commission must present the documents to the City Secretary or City Attorney providing at least six (6) copies; if six (6) copies are not provided, the Commission will receive the documents the following day. Audio Video presentations will not be accepted during Presentation of Citizens. By law no action shall be taken during Presentation of Citizens; however, the Chair may provide a statement of specific factual information, recitation of existing policy, or direction or referral to staff. PRESENTATIONS Presentations are for discussion only and no action shall be taken. Charlie Flatten wished the Commission Happy New Year. Utility Commission January 10, 2024 Regular Meeting Minutes Page 1 of 3 MINUTES 1. Approval of the December 13, 2023, Utility Commission meeting minutes. A motion was made by Commissioner Austin to approve the December 13, 2023, Utility Commission meeting minutes. Commissioner Ordway seconded the motion which carried unanimously 5 to 0. UTILITY REPORTS Reports listed are on file and available for review upon request. The Commission may provide staff direction; however, no action shall be taken. 2. Water & Wastewater Facility Report Dane Sorenson presented the staff report which is on file. BUSINESS AGENDA 3. Discuss and consider possible action regarding meeting frequency for the Utility Commission. A motion was made by Commissioner Dudek to make a recommendation to change the Utility Commission meeting date to the third Thursday of the month at 4:00 p.m. Commissioner Miller seconded the motion which carried unanimously 5 to 0. CLOSED SESSION The Commission has the right to adjourn into closed session on any item on this agenda and at any time during the course of this meeting to discuss any matter as authorized by law or by the Open Meetings Act, Texas Government Code Sections 551.071 (Consultation With Attorney), 551.072 (Deliberation Regarding Real Property), 551.073 (Deliberation Regarding Prospective Gifts), 551.074 (Personnel Matters), 551.076 (Deliberation Regarding Security Devices or Security Audits), and 551.087 (Deliberation Regarding Economic Development Negotiations), and 551.089 (Deliberation Regarding Security Devices or Security Audits). Any final action or vote on any Closed Session item will be taken in Open Session. UPCOMING MEETINGS Utility Commission Meetings February 14, 2024, at 4:00 p.m. March 13, 2024, at 4:00 p.m. April 10, 2024, at 4:00 p.m. City Council Meetings January 16, 2024, at 6:00 p.m. February 6, 2024, at 6:00 p.m. Utility Commission January 10, 2024 Regular Meeting Minutes Page 2 of 3  February 20, 2024, at 6:00 p.m. March 5, 2024, at 6:00 p.m. ADJOURN A motion was made by Commissioner Austin to adjourn the meeting. Commissioner Ordway seconded the motion which carried unanimously 5 to 0. This regular meeting adjourned at 4:23 p.m. Utility Commission January 10, 2024 Regular Meeting Minutes Page 3 of 3