City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA AUGUST 25, 2020 5:15 P.M. AGENDA INVOCATION FLAG SALUTE ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of August 11, 2020. b) List of Claims c) Budget Amendments d) Relax camping regulations within the City of Duncan to allow overnight camping to occur in conjunction with the United Way of Stephens County BBQ Showdown to be held in Fuqua Park th th September 4 and 5 of 2020. e) Relax the Alcoholic Beverage Code of the City of Duncan as it relates to Section 3-109 (Condition of Sale), 3-110 (Consumption Prohibited), 3-111 (Compliance Required) ,3-112 (Compliance with Zoning), and 3- 113 (Prohibited Location), which would be for the Wine’n on the th Chisholm Trial event located on Main Street on Friday, September 11 th and Saturday, September 12 , 2020. f) Relax the Alcoholic Beverage Code of the City of Duncan as it relates to Section 3-109 (Condition of Sale), 3-110 (Consumption Prohibited), 3-111 (Compliance Required) ,3-112 (Compliance with Zoning), and 3- 113 (Prohibited Location), which would be for the Bark in the Park event located in Fuqua Park on Saturday, October 17, 2020. g) Ground Maintenance Agreement between the City of Duncan and the Duncan Youth Baseball Association to use a portion of Abe Raizen Park for their Fall League from September 1, 2020 through November 1, 2020 and authorize the Mayor to execute the agreement. h) Ground Maintenance Agreement between the City of Duncan and the Simmons Center NFL Flag Football for a portion of Abe Raizen Park from September 8, 2020 through November 1, 2020 and authorize the Mayor to execute the agreement.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Consider the purchase of two (2) Surface Fogging Systems and one (1) case of Bio Protect RTU for all City Facilities in the amount of $13,217.96.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #3: Consider approving the purchase of a ½ ton pickup for the Parks Department from John Vance in the amount of $33,432.50 pursuant to the Oklahoma State Contract SW035.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #4: Consider approving Crawford Roofing Pay Request No. 2 in the total amount of $115,460.75 for services rendered on the City of Duncan Facility Roof Repair and Replacement Project.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #5: Consider approving an Ordinance for rezoning of property commonly referred to as 102 North Highway 81, Duncan, Oklahoma from C-4 Commercial Zoning to I-1, Industrial Zoning where property is described as: BLK 132 E1/2 LT 5 & TR BEG SW/C LT 5 NERLY 141.9 TO PT IN N BDTY LT 5 (WHICH IS A DIST 23.3E NW/C LT 5) E26.7 S140 W50 TO POB DUNCAN CITY)  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #5A: Consider declaring an emergency in relation to the previous item.  Motion ______________________  Second ______________________  Roll Call ITEM #6: Consider approving an Ordinance to vacate a utility easement on property located at 2608 Meadowview Drive, Duncan, Oklahoma described as: BLK 4 LOT 8 WESTFIEDL ADDITION PART 4.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #6A: Consider declaring an emergency in relation to the previous item.  Motion ______________________  Second ______________________  Roll Call ITEM #7: Consider approving an Ordinance of the City of Duncan, Oklahoma amending Ordinance No 1776 City Code 7-106-Section A.(10) which establishes the spending limit for the City Manager without Council approval.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #7A: Consider declaring an emergency in relation to the previous item.  Motion ______________________  Second ______________________  Roll Call ITEM #8: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. b) By the Council c) By the City Manager ITEM #9: ADJOURNMENT  Motion ______________________  Second ______________________  Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITY AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA AUGUST 25, 2020 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of August 11, 2020.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Consider approving Freese and Nichols Pay Request No. 16 in the total amount of $14,707.78 on the Clear Creek Lake Spillway Project.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #3: Consider awarding the Trimming and Removal of Trees in the Duncan Power Electric System to Asplundh for Items A, B, E, F, G, H and Davey Tree Surgery Item D, in the combined amount awarded of $249,947.00.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #4: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #5: ADJOURNMENT  Motion ______________________  Second _____________________  Roll Call  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA AUGUST 25, 2020 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of July 28, 2020.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Consider approving Cardinal Engineering Pay Request in the amount of $5,400.00 for Professional Services relating to the design services for erosion control on Highway 81 near Fuqua Park.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #3: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #4: ADJOURNMENT  Motion ______________________  Second _____________________  Roll Call