City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA DECEMBER 8, 2020 5:15 P.M. AGENDA INVOCATION FLAG SALUTE ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of November 24, 2020. b) List of Claims c) Financial Advisor Engagement Letter with Crawford and Associates for the year ending December 31, 2021. d) Resolution canceling the Regular Meeting of December 22, 2020. e) Declare old office furniture, equipment and miscellaneous items surplus to be sold as such. f) Acknowledge Councilwoman Wininger’s appointment of Ms. Sharon Smith as Ward Three representative to the Parks Advisory Board for a term expiring May 1, 2022.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Hold a Public Hearing for the 2021 Budget for the City of Duncan.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #3: Consider approving a Resolution adopting the City of Duncan’s Budget for Calendar Year 2021  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #4: Consider approving a Resolution establishing the filing period of election for the office of Mayor of the City of Duncan, Oklahoma.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #5: Consider approving a Resolution amending a license, fee and occupation tax schedule to include all fees, licenses and fines for the City of Duncan, Oklahoma.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #6: Consider approving Blackburn Concrete Construction Co. LLC Pay Request No. 6 in the amount of $26,949.50 for services rendered on street repairs.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #7: Consider approving Hope Equipment & Construction Pay Request in the amount of $82,128.45 for work completed through December 1, 2020 on the remodel of Fire Station #3.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #8: Consider awarding various Street Department road materials as indicated on the bid tabulation.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #9: Consider an Ordinance for rezoning property sitting to the west of Chicken Express off Highway 81 and described within the Ordinance, Duncan, Oklahoma from R-1 and C-4 mix (Residential /Commercial) Zoning to C-4 (Commercial) Zoning.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #9A: Consider declaring an emergency in relation to the previous item.  Motion ______________________  Second ______________________  Roll Call ITEM #10: Consider an Ordinance for rezoning property commonly referred to as 502 Ridley Road, Duncan Oklahoma from C-4 Commercial Zoning to I-2 Industrial Zoning.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #10A: Consider declaring an emergency in relation to the previous item.  Motion ______________________  Second ______________________  Roll Call ITEM #11: Consider an Ordinance annexing real property into the City of Duncan Corporate limits commonly referred to as 1850 Terry Road, Duncan, Oklahoma and upon annexation the subject property will be reclassified to C- 4 General Commercial District Zoning.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #11A: Consider declaring an emergency in relation to the previous item.  Motion ______________________  Second ______________________  Roll Call ITEM #12: Consider awarding bid for the replacement of specific existing traffic control equipment and adding equipment to 10th and Walnut to Traffic Signals Inc., in the amount of $120,000.00. (Tabled from October 27, 2020)  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #13: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. b) By the Council c) By the City Manager ITEM #14: ADJOURNMENT  Motion ______________________  Second ______________________  Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITY AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA DECEMBER 8, 2020 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of November 24, 2020. b) Resolution canceling the Regular Meeting of December 22, 2020.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Consider approval of Tetra Tech, Inc. Pay Request No. 9 in the amount of $47,000.00 for services rendered in conjunction with the Sewer Rehabilitation Design Phase Project.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #3: Consider awarding six (6) month Materials and Supplies low bids for Water Distribution as indicated on the bid tabulation.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #4: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #5: ADJOURNMENT  Motion ______________________  Second _____________________  Roll Call  SPECIAL MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA DECEMBER 8, 2020 5:15 P.M. AGENDA ROLL CALL ITEM #1: Consider a Resolution canceling the Regular Meeting of December 22, 2020.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM 2: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #3: ADJOURNMENT  Motion ______________________  Second _____________________  Roll Call  SPECIAL MEETING DUNCAN ENHANCEMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA DECEMBER 8, 2020 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of October 27, 2020. (Special Meeting)  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Consider accepting the proposed 2021 Duncan Enhancement Trust Authority Budget.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #3: Consider accepting the proposed Five Year Plan for future Duncan Enhancement Trust Authority projects.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM 4: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #5: ADJOURNMENT  Motion ______________________  Second _____________________  Roll Call