City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MARCH 9, 2021 5:15 P.M. INVOCATION FLAG SALUTE ROLL CALL Mayor Ritchie Dennington City Manager Kimberly Meek Vice-Mayor Lindsay Hayes City Attorney David Hammond Councilman Nick Fischer Deputy City Clerk, Christina Johnson Councilwoman Patty Wininger ABSENT Councilwoman Jennifer Smith ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of February 23, 2021. b) List of Claims c) Budget Amendments d) Agreement between the City of Duncan and the Simmons Center for operations of the municipal swimming pool for the pool season of 2021 running from May 29, 2021 to August 31, 2021. A motion was made by Councilman Fischer, seconded by Vice-Mayor Hayes to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Hayes, Wininger, Dennington NAY: None ITEM #2: Consider the purchase of Police Ammunition in the amount of $54,973.38 from GT Distributors through Oklahoma State Contract #SW220-4479. (Tabled from 2-23-2021) This item was presented by City Manager, Kimberly Meek, who advised that this item was tabled rom the February 23, 2021 Regular City Council Meeting. This is a purchase for ammunition from GT Distributors though Oklahoma State Contract #SW220-4479 in the amount of $54,973.38. This ammunition is used for training and duty. GT provided an estimated delivery date of eight (8) to ten (10) months. Councilman Fischer thanked Officer Downs for his work on obtaining a good quote on the ammunition for training. A motion was made by Councilman Fischer, seconded by Councilwoman Wininger to approve the purchase of Police Ammunition in the amount of $54,973.38 from GT Distributors through Oklahoma State Contract #SW220-4479. Upon roll call: AYE: Fischer, Wininger, Hayes, Dennington NAY: None ITEM #3: Consider awarding bid for the HVAC Replacement Project 2021 at the Duncan Police Complex to De-Hart Air-Conditioning in the amount of $124,000.00. This item was presented by City Manager, Kimberly Meek, who advised that Staff solicited bids for replacing the HVAC Unit at the Duncan Police Complex. Bids were opened on March 2, 2021 as follows: Davis Air-Conditioning $129,093.00 DeHart Air Conditioning $124,000.00 Sellers Air-Conditioning $181,000.00 Staff reviewed the bids and DeHart Air-Conditioning was the best and lowest bid with a delivery date of six (6) to eight (8) weeks, with work to be completed within thirty (30) days after delivery. Councilwoman Wininger asked if these were on top of the ground and if they were wind or tornado proof. Mrs. Meek stated they were on top of the ground and would be guarded from wind as much as possible. A motion was made by Councilwoman Wininger, seconded by Councilman Fischer to award the bid for the HVAC Replacement Project 2021 at the Duncan Police Complex to De-Hart Air- Conditioning in the amount of $124,000.00. Upon roll call: AYE: Wininger, Fischer, Hayes, Dennington NAY: None ITEM #4: Consider authorizing the purchase of two (2) Rear Dump Trailers for the Street Department from Southwest Trailers & Equipment in the amount of $92,700.00 per State Contract SW198. This item was presented by City Manager, Kimberly Meek, who advised that Staff recommends purchasing two (2) Rear Dump Trailers for street improvements. The Street Department would utilize these Rear Dump Trailers to haul asphalt for street overly on various jobs. Staff proposes to purchase two (2) Rea Dump Trailers via the State Contract SW198. These Dump Trailers are to be delivered in March. A motion was made by Councilman Fischer, seconded by Councilwoman Wininger to authorize the purchase of two (2) Rear Dump Trailers for the Street Department from Southwest Trailers & Equipment in the amount of $92,700.00 per State Contract SW198. Upon roll call: AYE: Fischer, Wininger, Hayes, Dennington NAY: None ITEM #5: Consider authorizing the purchase of seven (7) trailers for the Parks Department from Brown’s Trailer Corral in the amount of $29,365.00. This item was presented by City Manager, Kimberly Meek, who advised that Staff recommends purchasing seven (7) trailers for the Parks Department. The Parks Department would utilize these trailers to haul mowers and other equipment to various parks. Quotes were received as follows: Brown’s Trailer Corral $4,195.00 each Custom Trailer Sales $4,795.00 each Great Plains Kubota $3,820.00 each (this trailer is too small to meet the needs of the Parks Department. Mrs. Meek advised that Staff proposes to purchase seven (7) trailers from Brown’s Trailer Corral with an estimated delivery of three (3) to four (4) weeks. A motion was made by Councilwoman Wininger, seconded by Councilman Fischer to authorize the purchase of seven (7) trailers for the Parks Department from Brown’s Trailer Corral in the amount of $29,365.00. Upon roll call: AYE: Wininger, Fischer, Hayes, Dennington NAY: None ITEM #6: Consider authorizing the purchase of a 310SL Backhoe Loader for the Municipal Cemetery Care from C.L. Boyd Co. Inc. in the amount of $90,375.00 per Government Contract #032110-JDC. This item was presented by City Manager, Kimberly Meek, who advised that as part of the FY2021 Budget, $90,375.00 has been allocated to purchase a backhoe/loader for the Municipal Cemetery Care. Mrs. Meek noted that this backhoe will be solely used in the Cemetery for digging graves and maintenance. This unit is built when the order is placed with an estimated delivery of ninety (90) days from the purchase date. A motion was made by Councilman Fischer, seconded by Vice-Mayor Hayes to authorize the purchase of a 310SL Backhoe Loader for the Municipal Cemetery Care from C.L. Boyd Co. Inc. in the amount of $90,375.00 per Government Contract #032110-JDC. Upon roll call: AYE: Fischer, Hayes, Wininger, Dennington NAY: None ITEM #7: Consider awarding the Parapet Wall Rehabilitation Project to WW Builders in the amount of $82,282.00. This item was presented by City Manager, Kimberly Meek, who advised that Staff recommends repairing the parapet wall and roof at the museum. The parapet wall and roof is in extremely bad condition. Repair and replace roof jacks and vents are also needed. Contractor will repair and replace roof jacks and vents as needed. Mrs. Meek advised that bids were open on March 4, 2021. A bid tabulation is included in the Council Packet for Mayor and Council review. Councilwoman Wininger asked how long it would take to complete the project and if the museum would have to be closed during the construction. Larry Jones stated that it would take approximately three (3) to four (4) weeks to complete the work and they are currently planning on remaining operational during the construction. Mayor Dennington stated that this vendor is a local vendor and was ½ the cost of the other bids received. A motion was made by Councilman Fischer, seconded by Councilwoman Wininger to award the Parapet Wall Rehabilitation Project to WW Builders in the amount of $82,282.00. Upon roll call: AYE: Fischer, Wininger, Hayes, Dennington NAY: None ITEM #8: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Council-There were none. c) By the City Manager-There were none. ITEM 9: ADJOURNMENT A motion was made by Councilman Fischer, seconded by Vice-Mayor Hayes to adjourn the meeting. Upon roll call: AYE: Fischer, Hayes, Wininger, Dennington NAY: None ______________________________________ Ritchie Dennington, Mayor ___________________________________ Christina Johnson, Deputy City Clerk  REGULAR MEETING DUNCAN PUBLIC UTILITY AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MARCH 9, 2021 5:15 P.M. ROLL CALL Chairman Ritchie Dennington General Manager Kimberly Meek Vice-Chairman Lindsay Hayes Authority Attorney David Hammond Trustee Nick Fischer Deputy Secretary, Christina Johnson Trustee Patty Wininger ABSENT Trustee Jennifer Smith ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of February 23, 2021. A motion was made by Trustee Fischer, seconded by Vice-Chairman Hayes to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Hayes, Wininger, Dennington NAY: None ITEM #2: Consider awarding the bid for Stocking the Lakes with fish to Dunn’s Fish Farm in the amount of $99,670.00. This item was presented by General Manager, Kimberly Meek, who advised that on March 2, 2021 Staff opened sealed bids for the Stocking of Fish for the four (4) Duncan City Lakes, three (3) bids were received, but only two (2) were eligible. Staff reviewed the bids and based on the quantities offered and delivery time, felt Dunn’s was the best option. The Delivery will be thirty (30) days from the date of award and all four (4) lakes will be stocked equally with bass and crappie. Trustee Fischer asked for the revenue amount generated from license and fees at the lakes. Randy Norman, Community Services Director, stated that $135,000.00 was generated last year from license sales. Trustee Wininger asked what size the fish were that were to be stocked. Mr. Norman advised that the sizes of fish to be stocked were 1.5 lb. 2” average bass and 3” to 4” black crappie. He noted that the last time the lakes were stocked was over ten (10) years ago by the Oklahoma Fish and Wildlife Department. He advised that they were very small fish that were used. Chairman Dennington asked if fishing would be shut down during the stocking. Mr. Norman advised that the Lakes will remain open during the stocking process. It was noted that the Duncan area lakes will be included in the Oklahoma Lakes and Trails brochure. A motion was made by Trustee Fischer, seconded by Vice-Chairman Hayes to award the bid for stocking the Lakes with fish to Dunn’s Fish Farm in the amount of $99,670.00. Upon roll call: AYE: Fischer, Hayes, Wininger, Dennington NAY: None ITEM #3: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. ITEM #4: ADJOURNMENT A motion was made by Trustee Fischer, seconded by Vice-Chairman Hayes to adjourn the meeting. Upon roll call: AYE: Fischer, Hayes, Wininger, Dennington NAY: None ______________________________________ Ritchie Dennington, Chairman ___________________________________ Christina Johnson, Deputy Secretary