City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA AUGUST 10, 2021 5:15 P.M. AGENDA INVOCATION FLAG SALUTE ROLL CALL Proclamation by Mayor Robert Armstrong designating and proclaiming the 10th day of th August, 2021 as “The Duncan Public Library 100 Anniversary Celebration Day”. Presentation to retired Librarian, Jan Cole, in appreciation and recognition of her service to the City of Duncan. ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of July 27, 2021. b) List of Claims c) Resolution approving the Biannual Supplements to the permanent Code of Ordinances of the City of Duncan pursuant to 11 O.S. 14-109 and 11 O.S. 14-110. d) Declare twelve 912) 2011 twin-size mattresses and seven (7) 2012 recliners as surplus to be disposed of from Fire Stations #1 & #2. e) Relax camping regulations within the City of Duncan to allow overnight camping to occur in conjunction with the United Way of Stephens County BBQ Showdown to be held in Fuqua Park August th th 27 and 28 , 2021. f) Relax the Alcoholic Beverage Code of the City of Duncan as it relates to Section 3-109 (Condition of Sale), 3-110 (Consumption Prohibited), 3-111 (Compliance Required) ,3-112 (Compliance with Zoning), and 3- 113 (Prohibited Location), which would be for the Wine’n on the Chisholm Trial event located on Main Street on Saturday, August 28, 2021. g) Engagement letter with Elfrink and Associates, PLLC for the audit Year ending December 31, 2021 and authorize the Mayor to execute the Agreement. h) Ratify action of Staff and declare the 2010 Ford Passenger Van and the 555D Ford Backhoe as surplus. i) Confirm the Mayor’s appointments of Shannon Hall-Sanders to the Planning Commission to serve the remainder of a current term expiring November 2021 and renewal of said term to expire November 2024 and of Pete Goldring to the Board of Adjustment to serve the remainder of a current term expiring November 2021 and renewal of said term to expire November 2024.  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Consider approving Change Order No. 2 to the Agreement between the City of Duncan and the Oklahoma Department of Transportation for walkway construction along Elk Avenue, Chisholm Trail Parkway and Whisenant Drive and approve payment in the amount of $155,493.35.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #3: Consider authorizing the purchase of six (6) GETAC F110 table style computers and all necessary mounting hardware from Brite Computers in the amount of $16,180.00 with pricing from the Texas Contract TSO-4703 for placement in patrol units utilized by the Duncan Police Department  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #4: Consider authorizing the purchase of Emergency Dispatching Software and Server from APCO IntelliComm in the amount of $38,500.00.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #5: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. b) By the Council c) By the City Manager ITEM #6: Adjournment  Motion ______________________  Second ______________________  Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA AUGUST 10, 2021 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of July 27, 2021.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Consider contract for outdoor advertising with ASAP Energy Inc. beginning September 1, 2021 through August 31, 2024, in an amount not to exceed $9,000.00.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #3: Consider approving Pay Request No 13 to Tetra Tech, Inc. in the amount of $28,562.64 for services rendered in conjunction with Sewer Rehabilitation Design Phase I Project.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #4: Consider approving Horseshoe Construction Pay Request No. 1 in the amount of $303,610.50 for services rendered in conjunction with the Sanitary Sewer Rehabilitation Project.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #5: Consider approving PM Construction Pay Request No. 1 in the total amount of $188,064.50 for services rendered in conjunction with the Sanitary Sewer Rehabilitation Project.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #6: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #7: Adjournment  Motion ______________________  Second _____________________  Roll Call