City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA OCTOBER 12, 2021 5:15 P.M. AMENDED AGENDA/ADDENDUM INVOCATION FLAG SALUTE ROLL CALL Proclamation by Mayor Robert Armstrong designating and proclaiming October 2021 as “Domestic Violence Awareness Month” and Thursday, October 21, 2021 as “Wear Purple Day”. Presentation of the 2020 Performeter by Frank Crawford with Crawford and Associates. ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of September 28, 2021. b) List of Claims c) Renewal of the Lease Agreement between the City of Duncan and the Oklahoma State Bureau of Investigation (OSBI) to lease office space located at 44 South 7th Street in Duncan, Oklahoma effective January 1, 2022 through December 31, 2022 and authorize the City Manager to execute the agreement. d) Renewal of the Interlocal Agreement originally entered into April, 2012 between the City of Duncan, OK and the City of Comanche Fire Department for the loan of a 1996 International fire truck for the purpose of fire and emergency protections services. e) Renewal of the Interlocal Agreement originally entered into April, 2012 between the City of Duncan, OK and the Meridian Community Fire Department for the loan of a 1996 International fire truck for the purpose of fire and emergency protections services. f) Amendment to the original agreement with the Oklahoma Department of Corrections (ODOC) to obtain prison labor services through the Prisoner’s Public Works Program (PPWP) and authorize the Mayor to execute the amendment.  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Consider and take action with respect to a Resolution of the City of Duncan, Oklahoma (the “City”) approving the incurrence of indebtedness by the Duncan Public Utilities Authority (the “Authority”) issuing its utility system and sales tax revenue note, series 2021C (the “note”); providing that the organizational document creating the Authority is subject to the provisions of the indenture authorizing the issuance of said note; waiving competitive bidding with respect to the sale of said note and approving the proceedings of the Authority pertaining to the sale of said note; ratifying and confirming a lease, by and between the City and the Authority pertaining to the City’s water, sanitary sewer, garbage, and electric systems; approving and authorizing execution of a Sales Tax Agreement by and between the Authority and the City pertaining to a pledge of certain sales tax revenues; and containing other provisions relating thereto. (Series 2021C Bank Note – Fire Station and Street Improvements)  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #3: Consider a Resolution adopting the 2021 City of Duncan Hazard Mitigation Plan.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #4: Open discussion regarding the parking on Main Street.  Public Comments  Council Comments/Questions ITEM #5: Consider awarding the Base Bid and Alternate Bids to D. Owen Construction LLC for the Duncan Claridy Creek Drainage Improvements Project in the amount of $229,301.91.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #6: Consider accepting and renewing a contract with Buxton Company providing continued assistance with services to the City of Duncan for Retail Recruitment and Retention.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #7: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. b) By the Council c) By the City Manager ITEM #8: Adjournment  Motion ______________________  Second ______________________  Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA OCTOBER 12, 2021 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of September 28, 2021.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Consider and take action with respect to a Resolution of the Duncan Public Utilities Authority (the “Authority”) authorizing the issuance of its utility system and sales tax revenue note, series 2021C (the “note”) in the aggregate principal amount of $10,000,000; waiving competitive bidding and authorizing the note to be sold on a negotiated basis; approving and authorizing execution of an indenture authorizing the issuance and securing the payment of the note; providing that the organizational document creating the Authority is subject to the provisions of the indenture; ratifying and confirming a lease by and between the City and the Authority pertaining to the City’s water, sanitary sewer, garbage, and electric systems; approving and authorizing the execution of a Sales Tax Agreement by and between the Authority and City of Duncan, Oklahoma pertaining to certain sales tax revenues; authorizing and directing the execution of the note and other documents relating to the transaction, including professional services agreements; authorizing the Authority’s financial advisor to distribute bid packages to prospective financial institutions in connection with the sale of the note; and containing other provisions relating thereto. (Series 2021C Bank Note – Fire Station and Street Improvements)  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #3: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #4: Adjournment  Motion ______________________  Second _____________________  Roll Call  SPECIAL MEETING DUNCAN ENHANCEMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA OCTOBER 12, 2021 5:15 P.M. AMENDED AGENDA/ADDENDUM ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of September 28, 2021. (Special Meeting) b) Expenditures for the beautification project at the corner of HWY 81 and Beech. c) acknowledge the reappointment of Carolyn Rodgers to the Duncan Enhancement Trust Authority Advisory Board for the remainder of a term that expires on March 8, 2023, the reappointment of Gene Brown to the Duncan Enhancement Trust Authority Advisement Board for the remainder of a term that expires on March 8, 2023, and the appointment of Kim Whaley to the Duncan Enhancement Trust Authority Advisory Board for the remainder of a term expiring March 8, 2022.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #3: Adjournment  Motion ______________________  Second _____________________  Roll Call