City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MAY 24, 2022 5:15 P.M. AGENDA INVOCATION FLAG SALUTE ROLL CALL Proclamation by Mayor Robert Armstrong proclaiming “Duncan High School, Home of State Champions for 2021-2022”. ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of May 10, 2022. b) List of Claims c) Budget Amendment d) Declare Glock 17 Serial #BPMH703 as surplus equipment to be given to Master Officer Jeff Arnold as part of his retirement compensation. e) Payment to the Oklahoma Municipal League (OML) in the amount of $20,940.26 for the annual 2022-2023 service fees. f) Adopt a resolution of the City Council of the City of Duncan, Oklahoma amending a license fee and occupation tax schedule to include all fees, licenses and fines for the City of Duncan, Oklahoma. g) Payment to Oklahoma Public Employee Health & Welfare Plan (OPEH&W) in the amount of $288,377.11 for the City of Duncan’s portion of the surcharge as outlined in the OPEH&W Health Plan Inter-Local Government Agreement. ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider authorizing the repair of the step screen for the east headworks at the Wastewater Treatment Plant from sole provider Huber Technology in the amount of $109,318.79. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider awarding bid to H*E Engineered Equipment in the amount of $14,844.00 for replacement of the Bio Unit Hydro Gates. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider expanding electrical distribution system improvements by underground cable injection treatment to include additional areas of the distribution system. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider authorizing the use of Precision Underground for Items A, B, D and F in the amount of $153,312.00 and Third Generation Electrical Inc., for Items C and E in the amount of $44,550.00 for boring on the Electric System Improvements 2022 in the total amount of $197,862.00. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider purchasing security equipment from Mil-com Security System’s in the amount of $32,425.00 plus shipping expenses. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider approving a Use on Review application to allow a massage therapy home based business to occur at property located at 3005 Shelbie Circle, Duncan, Oklahoma. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: Consider taking action regarding a proposed contractual lease agreement with US Cellular for the placement of a monopole wireless communication tower to be located on City owned property at the Library. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. a) By the Council b) By the City Manager ITEM #10: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MAY 24, 2022 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of May 10, 2022. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving Pay Request No. 3 to Freese and Nichols in the total amount of $55,684.74 for services rendered in conjunction with the Clear Creek Lake Dam Phase II Embankment Evaluation. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider approving Portland Utilities Construction Co. LLC Pay Request No. 9 in the total amount of $220,613.75 for services rendered in conjunction with the Sanitary Sewer Rehabilitation Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider Pay Request No. 36 to Freese and Nichols in the total amount of $2,137.87 on the Clear Creek Lake Spillway Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider authorizing the exchange of one (1) new 750kVA padmount transformer equivalent to Duncan’s Serial Number M20F12260 to the City of Pawhuska per the Mutual Aid Agreement. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider adopting a Resolution to participate in the Oklahoma Municipal Power Authority (OMPA) Hot Water Tank Rebate Program. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider purchasing various materials from Elliott Electric in the amount of $30,428.06 to be used to replenish stock for Duncan Power. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: Consider approving a Pole Attachment Agreement between the Duncan Public Utilities Authority and the Trace Fiber Networks, LLC. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #10: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MAY 24, 2022 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of April 26, 2022. b) Minutes of May 10, 2022. (Special Meeting) ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #3: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call