City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MARCH 28, 2023 #1 a. 5:15 P.M. INVOCATION Former Mayor Ritchie Dennington FLAG SALUTE Councilman Nick Fischer ROLLCALL Mayor Robert Armstrong City Manager, Kimberly Meek Councilwoman Patty Wininger City Attorney David Hammond Councilman Nick Fischer Deputy City Clerk Christina Johnson ABSENT Vice-Mayor Jimmy Peters Councilwoman Lindsay Hayes Recognition of former Duncan Area Enhancement Trust Authority board members Gene Brown and Carolyn Rodgers. Former Duncan Area Economic Enhancement Trust Authority board members Gene Brown and Carolyn Rodgers were recognized for their dedication and work as board members. They were each presented with a plaque of appreciation. Presentation from Apollo Hospitality Firm regarding the 2022 Tax Rebate for Fairfield Inn and Suites by Marriott. There was no one present from Apollo Hospitality Firm for the presentation. ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of March 14,2023. b) List of Claims. c) Ground Maintenance Agreement between the City of Duncan and the Chisholm Trail Soccer Association to use a portion of Abe Raizen Park from March 28, 2023 through December 11, 2023 and authorize the Mayor to execute the agreement. d) Purchase of a 25 KVA Diesel Mobile Generac Generator from Clifford Power Systems, Inc. in the amount of $24,314.30. Councilwoman Wininger asked about Item #1(d) Purchase of a 25 KVA Diesel Mobile Generac Generator from Clifford Power Systems, Inc. in the amount of $24,314.30. She asked where the generator would be stored and who would be performing maintenance on the generator. Tera Mathis, Emergency Management Director, advised that the generator would be stored in the Criminal Justice Complex Center and the Police Department will be performing the maintenance on the generator. Councilman Wininger asked if this generator was portable. Mrs. Mathis advised that the generator is portable. A motion was made by Councilman Fischer, seconded by Councilwoman Wininger to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Wininger, Armstrong NAY: None ITEM #2: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Council-There were none. c) By the City Manager-There were none. ITEM #3: Adjournment \\\'\'ll!lffl!l~ A m~)1 ~~L~ ~1>y Councilman Fischer, seconded by Councilwoman Wininger to ad~1i~'Il1!;IT\lIe _. ~~pon roll call: '~"•• <"l.\t.i1" ':::-:-";;;;;-0 _,~ ._"&'~ _-;7_ ~f~cher)Vini~e~ArmstrOng = .. - - " ~~~orvt ~/J. ::;-/ ..- 1~ ... /~ I ~/((/... "'~/ .... .- •• o·~~ '/ . Christina  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA 111a MARCH 28, 2023 5:15 P.M. ROLLCALL Chairman Robert Armstrong General Manager, Kimberly Meek Trustee Patty Wininger Authority Attorney David Hammond Trustee Nick Fischer Deputy Secretary Christina Johnson ABSENT Vice-Chairman Jimmy Peters Trustee Lindsay Hayes ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of March 14, 2023. A motion was made by Trustee Wininger, seconded by Trustee Fischer to approve the Consent Agenda as presented. Upon roll call: AYE: Wininger, Fischer, Armstrong NAY: None ITEM #2: Consider Pay Request No.9 to Freese and Nichols in the total amount of $27,083.31 for services rendered in conjunction with the Water Project FY 2022. This item was presented by General Manager, Kimberly Meek, who advised that on June 24, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc. to provide professional services for the FAP-22-2022-L Water Project FY 2022. Mrs. Meek noted that this request is for professional services rendered through January 28, 2023. A motion was made by Trustee Fischer, seconded by Trustee Wininger to approve Pay Request No. 9 to Freese and Nichols in the total amount of $27,083.31 for professional services rendered in conjunction with the Water Project FY 2022. Upon roll call: AYE: Fischer, Wininger, Armstrong NAY: None ITEM #3: Consider Pay Request No. 10 to Freese and Nichols in the total amount of $17,040.58 for services rendered in conjunction with the Clear Creek Lake Dam Phase II Embankment Evaluation. This item was presented by General Manager, Kimberly Meek, who advised that on January 11. 2022, Mayor and Council approved a contract with Freese and Nichols, Inc. to provide professional services for the Clear Creek Lake Dam Phase II Embankment Evaluation Project. Mrs. Meek noted that this pay request is for profeSSional services rendered through February 28, 2023. Trustee Wininger asked if they were still needing dirt. Buddy Hokit, Public Works Director, stated that they were still in need of dirt as they were not able to use the dirt around the lake. He noted that the Freese and Nichols would go out for bid to supply the dirt. A motion was made by Trustee Fischer, seconded by Trustee Wininger to approve Pay Request No. 10 to Freese and Nichols in the total amount of $17,040.58 for services rendered in conjunction with the Clear Creek Lake Dam Phase II Embankment Evaluation. Upon roll call: AYE: Fischer, Wininger, Armstrong NAY: None ITEM #4: Pay Request No. 31 to Tetra Tech, Inc. in the total amount of $1,608.75 for services rendered in conjunction with the Sewer Rehabilitation Design Phase I Project. This item was presented by General Manager, Kimberly Meek, who advised that on February 25, 2020, Mayor and Council approved a contract with Tetra Tech, Inc. to provide Sewer Rehabilitation Design and preparation of construction plans. Mrs. Meek noted that this pay request is for construction and inspection services for sewer rehabilitation and represents services through February 24, 2023. A motion was made by Trustee Fischer, seconded by Trustee Wininger to approve Pay Request No. 31 to Tetra Tech, Inc. in the total amount of $1,608.75 for services rendered in conjunction with the Sewer Rehabilitation Design Phase I Project. Upon roll call: AYE: Fischer, Wininger, Armstrong NAY: None ITEM #5: Pay Request No.1 to Sunrise Construction in the total amount of $53,298.17 for services rendered in conjunction with the replacement of the 28th /29 th Street Water Line Project. This item was presented by General Manager, Kimberly Meek, who advised that on January 24, 2023, Mayor and Council approved a contract with Sunrise Construction for replacement of the 28th /29 th Street water line. Mrs. Meek noted that this pay request represents services through March 9, 2023. Trustee Wininger asked if the project was going well. Buddy Hokit, Public Works Director, advised that the contractor will be completing the waterline in front of Chisholm Trail Heritage Center soon and then would be moving to the 28th 29th Street Water Line Project. A motion was made by Trustee Fischer, seconded by Trustee Wininger to approve Pay Request No. 1 to Sunrise Construction in the total amount of $53,298.17 for services rendered in conjunction with the replacement of the 28th /29 th Street Water Line Project. Upon roll call: AYE: Fischer, Wininger, Armstrong NAY: None ITEM #6: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. ITEM #7: Adjournment A motion was made by Trustee Fischer, seconded by Trustee Wininger to adjourn the meeting. Upon roll call: AYE: Fischer, Wininger, Armstrong "-4'lH~~ NAY: None,~~· "\..~ . -.y' Lit"' ~ . ..,"'l::. ,~ . . •, . ,§"j .;,/ \/ ;: Robert Armstrong, C an