City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JUNE 13, 2023 5:15 P.M. AMENDED AGENDA/ADDENDUM INVOCATION FLAG SALUTE ROLL CALL Recognition of Retirement and Presentation of plaque for Buddy Armstrong ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of May 23, 2023. b) List of Claims. c) Emergency rental and installation of a 120-ton chiller unit for City Hall from Saker. d) Renew contract for services between the City of Duncan and the Foreman Prairie House Foundation for the continuation of touristic benefits and utility assistance. e) Approve the Final Airport Hangar Development Plan f) Appointment of Billie Strutton to serve on the Main Street Duncan Board of Directors. g) Sale of individual season pool passes for the 2023 season in the amount of $65 for a child and $75 for an adult. h) Budget Amendment ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider awarding the bid for the Museum Roof Repair/Replacement Project to Heritage Hills Commercial Roofing in the amount of $141,221.00. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider awarding the bid for various Street Department road materials as indicated on the bid tabulation. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider awarding the bid for the Settling Ponds Improvements Project to Weeks Farms, LLC in the amount of $939,000.00. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider signing a Land Lease Agreement with USCOC of Greater Oklahoma LLC for use of property located along Library Land (southwest corner of Library property) for the use of a wireless communications tower. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider the proposal for construction of 4 tall structures in the vicinity of Halliburton Field Airport. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider awarding the Chiller Replacement Project to Saker Mechanical, Inc. in the amount of $369,000.00. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: Consider approving Pay Request No. 4 to Hope Equipment & Construction, Inc. in the amount of $209,950.00 for services rendered in conjunction with the Fire Station #2 renovation and addition. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. b) By the Council c) By the City Manager ITEM #10: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JUNE 13, 2023 5:15 P.M. AMENDED AGENDA/ADDENDUM ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of May 23, 2023. b) Invoice dated June 1, 2023 to HM Design for door knockers in the amount of $1,555.00 for services rendered in conjunction with the 2021B AMI Project. ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving Pay Request No. 4 to Sunrise Construction in the amount of $15,506.66 for services rendered in conjunction with the 28th/29th Street Water Line Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider approving Pay Request No. 4 to Freese and Nichols in the amount of $36,132.84 for services rendered in conjunction with the El Rancho Water Tower Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider approving Pay Request No. 11 to Freese and Nichols in the total amount of $51,755.92 for services rendered in conjunction with the Water Project FY 2022 ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider Pay Request No. 33 to Tetra Tech, Inc. in the amount of $1,921.25 for services rendered in conjunction with the Sewer Rehabilitation Design Phase 1 Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider approving Ferguson Waterworks Change Order No. 1 for the Advanced Metering Infrastructure (AMI) Project and authorize the Mayor to execute the Change Order. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider approving a time extension request for completion of the work designing a replacement wireless meter data collection system project (Task 001, Change Order No. 2) without any change in the overall cost. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: Consider awarding various 6-month materials and supplies low bids for Water Distribution as indicated on the bid tabulation. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #10: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call