City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA OCTOBER 24, 2023 5:15 P.M. AMENDED AGENDA/ADDENDUM INVOCATION FLAG SALUTE ROLL CALL Proclamation by Mayor Robert Armstrong proclaiming October 23-31, 2023, as “Red Ribbon Week”. ITEM #1: Consider approval of consent agenda. a) Minutes of October 10, 2023. b) Minutes of October 18, 2023. (Special Meeting) c) List of Claims. d) Financial Advisor Engagement Letter with Crawford and Associates for the year ending December 31, 2024. ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving a contract for services with Main Street Duncan, Inc. for the 2024 Calendar Year. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider the purchase of a bolt up engineered building kit for a 40 X 50 metal building from Taylor Building Systems of Chickasha Oklahoma in the amount of $27,135.00 as the lowest and best bid. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider presentation and acceptance of the 2022 audit and financial statements from Anne Elfrink, MS, CPA. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. b) By the Council c) By the City Manager ITEM #6: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA OCTOBER 24, 2023 5:15 P.M. AMENDED AGENDA/ADDENDUM ROLL CALL ITEM #1: Consider approval of consent agenda. a) Minutes of October 10, 2023. ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider Sunrise Construction Pay Request No. 8 in the amount of $41,484.84 for services rendered in conjunction with the 28th/29th Street Water Line Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider Freese and Nichols Pay Request No. 17 in the total amount of $18,000.02 for services rendered in conjunction with the Clear Creek Lake Dam Phase II Embankment Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider Weeks Farms, LLC Pay Request No. 3 in the total amount of $372,458.97 for services rendered in conjunction with the Settling Pond Improvements Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #6: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA OCTOBER 24, 2023 5:15 P.M. AGENDA ROLL CALL ITEM #1: Consider approval of consent agenda. a) Minutes of September 26, 2023. ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #3: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call