City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA DECEMBER 12, 2023 5:15 P.M. AGENDA INVOCATION FLAG SALUTE ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of November 14, 2023. b) Minutes of December 5, 2023. (Special Meeting) c) List of Claims d) Budget Amendments e) Resolution cancelling the Regular Meeting of December 26, 2023. f) Resolution of support for the appointment of Kenzie Wheeler to the District 9 Seat on the Board of Directors of the Oklahoma Municipal Leage (OML). g) Declare Thirty (30) bicycles recovered by the Duncan Police Department as surplus. h) First Amended Compensation Agreement between the City of Duncan and Municipal Judge Joe H. Enos. i) Declare Glock 17 Serial #BPMH708 and Glock 34 Serial #BPPV637 as surplus equipment to be given to Retirees for retirement compensation. j) Payment to BJ’s Electric in the amount of $1,689.61 for services rendered in conjunction with the Fire Station No. 2 Remodel. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider awarding bids for Various Street Department Road Materials as indicated on the bid tabulation. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider approving Amendment No. 5 between the City of Duncan and Parkhill, Smith, and Cooper Inc. in the amount of $212,200.00 for Design Services for Airport Improvements and authorize the Mayor to execute the Amendment. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider approving Amendment No. 6 between the City of Duncan and Parkhill, Smith, and Cooper Inc. in the amount of $23,700.00 for Design Services for Airport Improvements and authorize the Mayor to execute the Amendment. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider approving Hope Equipment & Construction, Inc. Pay Request No. 6 in the total amount of $34,452.60 for services rendered in conjunction with the Fire Station #2 renovation and addition. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider a Resolution establishing the filing period and setting the date for the Geneal Election for the Office of Mayor of the City of Duncan, Oklahoma. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider a Public Hearing for the 2024 Budget for the City of Duncan. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: Consider approving a Resolution adopting the City of Duncan’s Budget for Calendar Year 2024. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9: Consider and take action amending City Ordinance No. 1-108 to correct a scriveners’ error and to specify which acts of resisting or obstructing an officer result in offenses which may be punishable by jail. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9A: Consider declaring an emergency in relation to the previous item. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #10: OTHER COMMETS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. b) By the Council c) By the City Manager ITEM #11: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA DECEMBER 12, 2023 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of November 14, 2023. b) Resolution cancelling the Regular Meeting of December 26, 2023. c) Renewal of the agreement for the sale of lake permits between the Duncan Public Utilities Authority and Murf’s Guns LLC. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider awarding Various 6-Month Materials and Supplies low bids for Water Distribution as indicated on the bid tabulation. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider approving Diversified Construction Change Order No. 1 for the El Rancho Pump Repair Project and authorized the Chairman to execute the Change Order. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider approving Weeks Farms, Inc. Pay Request No. 4 in the total amount of $106,520.62 for services rendered in conjunction with the Settling Ponds Improvements Project ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider approving Parkhill, Smith & Cooper Inc. Pay Request No. 5 in the total amount of $26,405.00 for services rendered in connection with multi- year airport planning and engineering services. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider. Freese and Nichols, Inc. Pay Request No. 5 in the total amount of $25,722.57 for services rendered in conjunction with the Advanced Metering Infrastructure Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider Freese and Nichols, Inc. Pay Request No. 10 in the total amount of $3,702.31 for services rendered in conjunction with the El Rancho Water Tower Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: Consider Freese and Nichols, Inc. Pay Request No. 16 in the total amount of $23,301.94 for services rendered in conjunction with the Water Project FY 2022. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9: Consider Freese and Nichols, Inc. Pay Request No. 17 in the total amount of $106,829.87 for services rendered in conjunction with the Water Project FY 2022. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #10: Consider Freese and Nichols, Inc. Pay Request No. 18 in the total amount of $10,917.89 for services rendered in conjunction with the Clear Creek Lake Dam Phase II Embankment Evaluation. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #11: Consider Ferguson Enterprises, LLC. Pay Request No. 5 in the total amount of $1,000,367.55 for services rendered in conjunction with the Advanced Metering Infrastructure Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #12: Consider Tetra Tech, Inc. Pay Request No. 7 in the total amount of $25,537.02 for services rendered in conjunction with the Sewer Rehabilitation Design Phase I Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #13: Consider Tetra Tech, Inc. Pay Request No. 38 in the total amount of $22,681.88 for services rendered in conjunction with the Sewer Rehabilitation Design Phase I Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #14: Consider D&M Tank LLC, Change Order No. 1 for the Clarifier Rehab Project and authorize the Chairman to execute the Chage Order. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #15: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #16: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call  SPECIAL MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA DECEMBER 12, 2023 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Resolution cancelling the Regular Meeting of December 26, 2023. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving the request of the Duncan Area Economic Development Foundation to withdraw sales tax funding in the amount of $962.95 for Incentive No. 1 to Model 1 Commercial Vehicles, Inc. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #4: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call