City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MAY 28, 2024 5:15 P.M. AGENDA INVOCATION FLAG SALUTE ROLL CALL Proclamation by Mayor Robert Armstong proclaiming the City of Duncan and its Citizens as being committed to promoting, creating, and sustaining communities for all ages. ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of May 14, 2024. b) List of Claims c) Budget Amendments (24-3, 24-5) d) Contract renewal to provide two (2) School Resource Officers to the Red River Technology Center for the 2024-2025 school year and authorize the Mayor to execute the agreement. e) Purchase of fireworks through Western Enterprises, Inc. in the amount of $25,000.00 and authorize the Mayor to execute the agreement. f) Appointment of Ron Martin to the Airport Commission for a partial term expiring in May of 2028. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider awarding the bid to CP-Integrated Services, Inc. for the Clear Creek Lake Dam Embankment Rehabilitation Project in the amount of $2,524,000.00 and the Mayor to execute the agreement. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider approving a Resolution seeking membership in the AARP Network of Age-Friendly Communities. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider authorizing the Mayor to sign a letter to the AARP Oklahoma State Director as part of the process of seeking membership in the AARP Network of Age-Friendly Communities. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider adjourning into Executive Session for the purpose of discussing the employment, hiring, resignation, or appointment of the City Manager pursuant to Title 25 Section 307 B(1) of the Open Meeting Act. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5A: Consider reconvening the Regular Meeting of the Duncan City Council. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5B: Consider any action taken in relation to the Executive Session. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. a) By the Council b) By the City Manager ITEM #7: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MAY 28, 2024 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of May 14, 2024. b) Budget Amendment (24-4) ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving Freese and Nichols, Inc. Pay Request No. 11 in the amount of $21,743.30 for services rendered in conjunction with the Advanced Metering Infrastructure Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider approving J Lee Enterprises, LLC Pay Request No. 2 in the amount of $691,911.12 for services rendered in conjunction with Airport Improvements. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider approving Diversified Construction Pay Request No. 2 in the amount of $38,535.85 for services rendered in connection with the El Rancho Pump Station Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #6: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MAY 28, 2024 5:15 P.M. AMENDED AGENDA/ADDENDUM ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of April 23, 2024. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider adjourning into Executive Session to discuss confidential communications between the City Attorney, Chairman and Trustees, and the General Manager concerning a potential or cause of action involving the City of Duncan, OK and the Duncan Area Economic Development Foundations as authorized as an exception to the Open Meetings Act pursuant to 25 O.S. Sec. 307 B(4). ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2A: Consider reconvening the Regular Meeting of the Duncan Economic Development Trust Authority. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2B: Consider any action taken in relation to the Executive Session. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #4: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call