City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JULY 23, 2024 5:15 P.M. AMENDED AGENDA/ADDENDUM INVOCATION FLAG SALUTE ROLL CALL Presentation by Brandi Johnson, Executive Director Main Street Duncan, providing an update to the Mayor and Council on the Main Street Duncan Program and upcoming events. ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of July 9 2024. b) List of Claims c) Contract renewal for providing two (2) School Resource Officers to the Independent School District I-1 Stephens County for the 2024- 2025 school term. d) Contract renewal allowing the Police Department to supply off-duty Police Officers to work at extra-curricular activities sponsored by the Independent School District I-1 Stephens County for the 2024-2025 school term. e) Appointment of Todd Clark and Lance Jones on the Duncan Airport Commission Board for a term to expire in May of 2029. f) Signature changes on the City of Duncan and their trust authorities bank accounts at First Bank and Trust Co. per attached list. g) Budget Amendments (A24-8, A24-9) ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider entering into a Maintenance Agreement with the Oklahoma Department of Transportation (ODOT) to maintain highway illumination at the Duncan Bypass and Elk Avenue Interchange ▪ Public Comments. ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider the purchase of four (4) PowerEdge R660 Servers plus sixty (60) months ProSupport, one (1) PowerVault ME5024 Flash Array plus sixty (60) months ProSupport, VVF three (3) year subscription for sixty-four (64) cores, one (1) Data Domain DD6400 with PPDM Essentials plus sixty (60) months ProSupport with free white glove delivery and migration services from Dell EMC in the total amount of $261,619.00 under the State Wide Contract. ▪ Public Comments. ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider Ironclad Construction LLC Pay Request No. 3 in the total amount of $4,000.00 for services rendered in conjunction with the Fuqua East Gazebo Remodel Project. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider awarding the bid for replacement and refurbishment of traffic signal equipment to Traffic Lighting Systems at Highway 81 and Main Street in the amount of $72,965.00 with partial additional funding via a transfer of monies from a 2024 Budgeted CIP Account to fully fund the project. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider an Ordinance to Rezone the property located at 1521 Apollo Drive, Duncan, Oklahoma from R-1 (Residential) with a Planned Unit Development (PUD) overlay to C-4 (Commercial). ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6A: Consider declaring an emergency in relation to the previous item. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider for approval the confirmation of Frank Burch as a Trustee of the Duncan Industrial Authority based on the selection and nomination of the Duncan Area Economic Development Foundation as required by the Second Amendment of the Duncan Industrial Trust Indenture. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. a) By the Council b) By the City Manager ITEM #9: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JULY 23, 2024 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of July 9, 2024. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving Freese and Nichols, Inc. Pay Request No. 12 in the amount of $4,210.00 for services rendered in conjunction with the Advanced Metering Infrastructure Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider approving Freese and Nichols, Inc. Pay Request No. 17 in the amount of $10,639.03 for services rendered in conjunction with the El Rancho Water Tower Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider approving Freese and Nichols, Inc. Pay Request No. 25 in the amount of $43,271.84 for services rendered in conjunction with the Water Project FY 2022. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #6: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JULY 23, 2024 5:15 P.M. AMENDED AGENDA/ADDENDUM ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of June 25, 2024. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider the request of the Duncan Area Economic Development Foundation to withdraw sales tax funding in the amount of $36,869.46 for Incentive No. 4 to Model 1 Commercial Vehicles, Inc. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #4: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call