City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JANUARY 28, 2025 5:15 P.M. INVOCATION Pastor James McDowell, Sovereign Grace Baptist Church FLAG SALUTE Councilman Nick Fischer ROLL CALL Mayor Robert Armstrong City Manager Chris Deal Vice-Mayor Gene Brown City Attorney David Hammond Councilman Nick Fischer Deputy City Clerk Christina Johnson Councilman Jimmy Peters Councilwoman Patty Wininger PRESENTATION REGARDING DESTINATION DUNCAN: A QUALITY-OF-LIFE PLAN FOR DUNCAN'S FUTURE. Nate Schacht, Community Development Director, addressed the Mayor and Council with a brief presentation regarding Destination Duncan: A Quality-of-life Plan for the Duncan's Future. He explained how destination Duncan began. He reviewed the planning of future projects as well as important priorities brought forward by the Public. Mr. Schacht reviewed the Economic Development, Health and Nutrition, Housing, Neighborhood engagement and future meetings. He stated he was pleased to see the number of people in the Community who were present at the meetings with good input. Councilwoman Wininger commended the Citizens and Council who engaged in this plan. She applauded the Community for their input and support. Mr. Schacht advised that some of the ideas that were included on the parks and recreation side was an aquatic center able to host events as well as a pickle ball complex. He noted that Airport as well as education for younger students to shadow professional individuals was also discussed. Councilwoman Wininger asked if a copy of the Quality-of-Life Plan will be available on the website. Mr. Schacht advised that there will be a copy of the Quality-of-Life Plan on the City of Duncan's website as well as copies of the plan in his office. Mayor Armstrong stated he appreciated the Community's involvement in this plan, as this was a Citizen Plan for Duncan's future. Vice-Mayor Brown stated he was excited about the Community being involved in this Plan as it was the "peoples" plan. Nolen Price, Duncan Swin Coach and teacher at Duncan Public School, addressed the Mayor and Council advising plan was 100% the "peoples" plan by the people and he hopes to see this plan move forward and bring economic growth and programs to Duncan presently and in the future. Stacy Weddington, addressed the Mayor and Council stating that the City of Duncan had a true gen and leader in Nate Schacht. She stated this plan is to stretch to all areas of the Duncan Community in all corners that are beneficial to all lives. She stated she moved to Duncan six (6) years ago and felt this plan was a tool to help Duncan today and in the future. ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of January 14, 2025. b) List of Claims c) Contract between the City of Duncan and Construction Manager Miller-Tippens Construction Company, LLC for the new fire station located at US Highway 81 and Camelback. d) Purchase of a VOiP phone system from GOTO Connect Phone System in the amount of $28,000.00. e) Approving the City of Duncan's 2025 Emergency Operations Plan. A motion was made by Vice-Mayor Brown, seconded by Councilman Peters to approve the Consent agenda as presented. Upon roll call: AYE: Brown, Peters Fischer, Wininger, Armstong NAY:None ITEM#2: Consider approving ADG Blatt Pay Request No. 2 in the amount of $84,240.81 for professional services rendered in conjunction with the new fire station #4 located at Highway 81 and Camelback. This item was presented by City Manager, Chris Deal, who advised that on May 14, 2024, Mayor and Council approved a bid with ADG Blatt for professional services & Miller-Tippens Construction for the design & construction of the new fire station located at 81 & Camel back. Mr. Deal advised that this pay request is for professional services rendered through December 31, 2024: Mr. Deal noted that Phase 2 Schematic Design is .100% complete and Phase 2 Design Development is 25% complete. A motion was made by Councilwoman Wininger, seconded by Councilman Peters to approve ADG Blatt Pay Request No. 2 in the amount of $84,240.81 for professional services rendered in conjunction with the new fire station #4 located at Highway 81 and Camelback. Upon roll call: AYE: Wininger, Peters, Brown, Fischer, Armstrong NAY: None ITEM#3: Consider a Resolution accepting "Destination Duncan: A Quality-of-Life Plan" as a document that can be used to guide Duncan's future for grants, and aid in the city budget decision making process. This item was presented by City Manager, Chris Deal, who advised that the Department of Community Development worked with several hundred citizens on topics that are important to "Duncanites" and to establish work priorities that government officials, non-profit organizations, and established local businesses can use to make Duncan the best possible community. The voices of the citizens allowed staff to develop 14 important topics, establish goal statements, and prepare multiple work priorities that can guide Duncan to a stronger future. Mr. Deal noted that the project truly represents the voice of the community. Citizens were encouraged to attend monthly planning forums, share their stories at Ward meetings, discuss the community during festivals, and share their input with city staff. Because of this effort, "Destination Duncan: A Quality-of-Life Plan" has been designed to be a living document - as work priorities are completed, the community will acknowledge and celebrate the work done and replace completed projects with new. Mr. Deal advised that Staff shared with the Planning Commission, on January 21, 2025, that this plan should be used as a community asset as it is a guide that our local decision makers can use as they prepare for the future, it serves as a tool that can be uploaded with grant application in efforts to secure future funding opportunities, and it is a vision that can be shared with site selectors looking to expand into Duncan, Oklahoma. Mr. Deal noted that hearing no other comments from citizens, the City Planning Commission sends a favorable recommendation for the City Council's consideration of this Resolution to accept the "Destination Duncan: A Quality-of-Life Plan." A motion was made by Councilman Fischer, seconded by Vice-Mayor Brown to approve a Resolution accepting "Destination Duncan: A Quality-of-Life Plan" as a document that can be used to guide Duncan's future for grants and aid in the city budget decision making process. Upon roll call: AYE: Fischer, Brown, Peters, Wininger, Armstrong NAY:None ITEM#4: Consider a Resolution to close the CDBG-CV Contract Number 18464 CDBGCR 20 Grant that was awarded to the City of Duncan to assist in utility billing and nutritional resources following the COVID-19 pandemic. This item was presented by City Manager, Chris Deal, who advised that in 2021, the City of Duncan Department of Community Development partnered with ASCOG to facilitate a CDBG Covid-19 Grant that was made available through the Oklahoma Department of Commerce. These funds were set aside as part of the federal relief package to aid communities that were negatively impacted by the Covid-19 pandemic. Mr. deal advised that for Duncan, the grant accomplished helping households of low- to moderate-income overcome disadvantages caused by nationwide shutdowns that impacted the daily lives of many. In total, this grant helped: • 521 households with over $185,000 in utility payment relief • Provided nearly $161,000 in nutritional aid to the community. Mr. Deal noted that on January 21, 2025, the Department of Community Development hosted a public meeting to discuss the finalization and closing out of this CDBG Covid-19 Grant. Staff shared that this grant was successful in the assistance that it provided to hundreds of Duncan's citizens that found themselves in financial hardships following the impacts of Covid-19 throughout the community. Mr. Deal advised that hearing no other comments from citizens, the City Planning Commission sends a favorable recommendation for the City Council's to adopt the Resolution to formally close out the CDBG Covid-19 Grant. A motion was made by Councilman Peters, seconded by Councilwoman Wininger to approve a Resolution to close the CDBG-CV Contract Number 18464 CDBGCR 20 Grant that was awarded to the City of Duncan to assist in utility billing and nutritional resources following the COVID-19 pandemic. Upon roll call: AYE: Peters, Wininger, Brown, Fischer, Armstrong NAY:None ITEM#5: Consider an Ordinance of the City of Duncan, Oklahoma to Amend the Master Sidewalk Plan for the City of Duncan, Oklahoma. This item was presented by City Manager, Chris Deal, who advised that the Department of Public Works prepared revisions to the Master Sidewalk Plan for the City of Duncan to better address current and future community needs and desires for city sidewalks, paths and trails. Mr. Deal advised that on January 21, 2025, the City Planning Commission met and discussed the proposed amendment, hearing that the proposals reflected the current trends in development, the desire of citizens to have more sidewalks/trails, and the need for the amendments to allow city staff to apply for future grants and funding opportunities that would allow future construction and connectivity. Mr. Deal advised that cPitizens in attendance expressed those improvements to walkability opportunities throughout the community will be beneficial to the health and safety of our citizens. Mr. Deal advised that hearing no other comments from citizens, the City Planning Commission sends a favorable recommendation for the City Council's consideration of this Ordinance Amendment. A motion was made by Councilman Fischer, seconded by Councilwoman Wininger to approve an Ordinance of the City of Duncan, Oklahoma to Amend the Master Sidewalk Plan for the City of Duncan, Oklahoma. Upon roll call: AYE: Fischer, Wininger, Brown, Peters, Armstrong NAY:None ITEM#5A: Consider declaring an emergency in relation to the previous item. A motion was made by Councilwoman Wininger, seconded by Councilman Peters to declare an emergency in relation to the previous item. Upon roll call: A YE: Wininger, Peters, Brown, Fischer, Armstrong NAY: None ITEM#6: Consider adjourning into Executive Session to discuss the negotiations and the 2025 Fiscal Year contract between the City of Duncan and the International Association of Fire Fighters (IAFF Local 2929) between the City Attorney, the Mayor, and City Council as authorized by 25 O.S. Sec 307(6) 2. A motion was made by Vice-Mayor Brown, seconded by Councilwoman Wininger to adjourn into Executive Session to discuss the negotiations and the 2025 Fiscal Year contract between the City of Duncan and the International Association of Fire Fighters (IAFF Local 2929) between the City Attorney, the Mayor, and City Council as authorized by 25 O.S. Sec 307(6) 2. Upon roll call: AYE: Brown, Wininger, Fischer, Peters, Armstong NAY: None ITEM#GA: Consider reconvening the Regular Meeting of the Duncan City Council. A motion was made by Councilman Fischer, seconded by Councilman Peters to reconvene the Regular Meeting of the Duncan City Council. Upon roll call: A YE: Fischer, Peters, Brown, Wininger, Armstrong NAY:None ITEM#GB: Consider any action taken in relation to the Executive Session. A motion was made by Councilwoman Wininger, seconded by Councilman Peters to approve the agreement between the City of Duncan and the International Association of Firefighters, Local 2929, for the Fiscal Year 2025-2026 as negotiated by the Firefighters Union to be effective January 2, 2025. Upon roll call: AYE: Wininger, Peters, Brown, Fischer, Armstrong NAY:None ITEM #7: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. a) By the Council-There were none. b) By the City Manager-There were none. ITEM #8: Adjournment A motion was made by Councilman Fischer, seconded by Vice-Mayor Brown to adjourn the meeting. Upon roll call: A YE: Fischer, Brown, Peters, Wininger, Armstrong NAY: None .--·•' f~~~ Johnstin;·-~ty City Clerk \"::-\ _o__. /~j -~~ 19 s~~/ ff 06 $~~.3 ~-- ·~·-~---~··~ ~ ~/,,,,;.,,, ....,.-- r,;. •• ,,,\'-'" 'II/// fr;;) H'.1\ 1\'  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JANUARY 28, 2025 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Vice-Chairwoman Gene Brown Authority Attorney David Hammond Trustee Nick Fischer Deputy Secretary Christina Johnson Trustee Jimmy Peters Trustee Patty Wininger ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of January 14, 2025. A motion was made by Trustee Fischer, seconded by Vice-Chairman Brown to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Brown, Peters, Wininger, Armstrong NAY:None ITEM#2: Consider Miller Construction Pay Request No. 5 in the amount of $206,476.63 for services rendered in conjunction with the Package 2 Waterline Replacement Project. This item was presented by General Manager, Chris Deal, who advised that on May 14, 2024, Mayor and Council approved a contract with Miller Construction for the Package 2 Waterline Replacement project. Mr. Deal noted that this pay request represents services through January 2, 2025. A motion was made by Trustee Fischer, seconded by Trustee Peters to approve Miller Construction Pay Request No. 5 in the amount of $206,476.63 for services rendered in conjunction with the Package 2 Waterline Replacement Project. Upon roll call: A YE: Fischer, Peters, Brown, Wininger, Armstrong NAY: None ITEM#3: Consider Tetra Tech, Inc. pay request No. 18 in the amount of $3,161.90 to provide Sewer Rehabilitation Design and construction administration services. This item was presented by General Manager, Chris Deal, who advised that on February 25, 2020, Mayor and Council approved a contract with Tetra Tech, Inc. to provide Sewer Rehabilitation Design and construction administration. Mr. Deal noted that this Pay Request is for design services for sewer rehabilitation (phase 1D). Mr. Deal advised that this pay request represents services through December 27, 2024 and represents 40% of the contract. A motion was made by Trustee Peters, seconded by Trustee Wininger to approve Tetra Tech, Inc. pay request No. 18 in the amount of $3,161.90 to provide Sewer Rehabilitation Design and construction administration services. Upon roll call: AYE; Peters, Wininger, Brown, Fischer, Armstrong NAY: None ITEM#4: Consider Freese and Nichols, Inc. pay request No. 23 in the amount of $18,869.16 for professional services for the El Rancho Water Tower Replacement Project. This item was presented by General Manager, Chris Deal, who advised that on December 13, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc for professional services for the El Rancho Water Tower Replacement project. Mr. Deal noted that this pay request represents services through December 31, 2024 and represents 63% of the total contract. A motion was made by Trustee Fischer, seconded by Trustee Wininger to approve Freese and Nichols, Inc. pay request No. 23 in the amount of $18,869.16 for professional services for the El Rancho Water Tower Replacement Project. Upon roll call: AYE: Fischer, Wininger, Brown, Peters, Armstrong NAY: None ITEM #5: Consider Freese and Nichols, Inc. pay request No. 25 in the amount of $53,027.01 for services rendered in conjunction with Clear Creek Lake Dam Phase II Embankment Evaluation Project. This item was presented by General Manager, Chris Deal, who advised that on January 11, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc. to provide professional services for the Clear Creek Lake Dam Phase II Embankment Evaluation project. Mr. Deal noted that this pay request is for professional services rendered through November 30, 2024 and represents 76% of the total contract. A motion was made by Vice-Chairman Brown, seconded by Trustee Fischer to approve Freese and Nichols, Inc. pay request No. 25 in the amount of $53,027.01 for services rendered in conjunction with Clear Creek Lake Dam Phase II Embankment Evaluation Project. Upon roll call: AYE; Brown, Fischer, Peters, Wininger, Armstrong NAY:None ITEM#6: Consider Freese and Nichols, Inc. pay request No. 26 in the amount of $37,829.46 for services rendered in conjunction with the Clear Creek Lake Dam Phase II Embankment Evaluation Project. This item was presented by General Manager, Chris Deal, who advised that on January 11, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc. to provide professional services for the Clear Creek Lake Dam Phase II Embankment Evaluation project. Mr. Deal noted that this pay request is for professional services rendered through December 31, 2024 and represents 81% of the total contract. A motion was made by Trustee Peters, seconded by Trustee Wininger to approve Freese and Nichols, Inc. pay request No. 26 in the amount of $37,829.46 for services rendered in conjunction with the Clear Creek Lake Dam Phase II Embankment Evaluation Project. Upon roll call: AYE; Peters, Wininger, Brown, Fischer, Armstrong NAY:None ITEM #7: Consider Freese and Nichols, Inc. pay request No. 31 in the amount of $27,112.70 for services rendered in conjunction with the Water Project FY 2022. This item was presented by General Manager, Chris Deal, who advised that on June 14, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc. to provide professional services for the FAP-22-2022-L Water Project FY 2022. Mr. Deal advised that this pay request is for professional services rendered through December 31, 2024. A motion was made by Trustee Fischer, seconded by Trustee Wininger to approve Freese and Nichols, Inc. pay request No. 31 in the amount of $27,112.70 for services rendered in conjunction with the Water Project FY 2022. Upon roll call: AYE; Fischer, Wininger, Brown, Peters, Armstrong NAY:None ITEM #8: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. ITEM #9: Adjournment A motion was made by Trustee Fischer, seconded by Vice-Chairman Brown to adjourn the meeting. Upon roll call: AYE: Fischer, Brown, Peters, Wininger, Armstrong NAY: None '.l ~ ·: J 0£i ;,• ,1 #~~ Robert Armstrong,Chairma .. (.f'i - _ ,_ • - -::): ~',,.,,. 0 ,,."\0,. \,-"Q: ·~ Vl.;:A! II J : :::,,-. c:-::: ,,.. 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