City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA APRIL 22, 2025 5:15 P.M. INVOCATION Charles McConnell, pastor First Baptist Church FLAG SALUTE Councilman Nick Fischer ROLL CALL Mayor Robert Armstrong City Manager Chris Deal Councilman Nick Fischer City Attorney Jeff Archer Councilman Jimmy Peters Deputy City Clerk Christina Johnson Councilwoman Patty Wininger ABSENT Vice-Mayor Gene Brown Presentation of Employee Service Pins. It was noted that Donnie Wainscott and Karl Holtz will be placed on the Oklahoma Municipal League (OML) permanent honor roll of service book for their completion of twenty-five (25) years of service. Employee Service Pins were presented as follows: 2024 Service Awards (will get at council in 2025) SYEARS 10 YEARS 15 YEARS 20YEARS 25 YEARS 30 35 40 YEARS YEARS YEARS Jessica Allmon Christian Jarrod George Austin Karl Holtz Leland Morris Archer Bishop Leandrew Ciesa Jeff Archer Dayton Michael Donnie Burnside Davidson Wainscott Buddy Hokit Aron Coleman Steve Dennis Daniel Gardner Jason Downs Sheriden Howell Brad Wiles Larry Jones Mike Wilson Lucas Morrow Connor Newman Edward Salazar David Spencer Shelly Webb Courtney Wilkinson ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of April 8, 2025. b) List of Claims c) Removal of Brian Kriss from all bank accounts and add Jordie Scoggins. d) Removal Brian Kriss from all investment accounts and add Jordie Scoggins. A motion was made by Councilman Fischer, seconded by Councilwoman Wininger to approve the Consent agenda as presented. Upon roll call: AYE: Fischer, Wininger Peters, Armstong NAY: None TEM#2: Consider awarding bids for the Animal Control Building Improvement Project to Hope Equipment and Construction Inc. in the amount of $698,333.00. This item was presented by City Manager, Chris Deal, who advised that on April 2, 2025, city staff received and opened sealed bids for the Animal Control Building Improvement Project. one bid was received. A motion was made by Councilman Fischer, seconded by Councilman Peters to approve awarding bids for the Animal Control Building Improvement Project to Hope Equipment and Construction Inc. in the amount of $698,333.00. Upon roll call: AYE: Wininger NAY: Fischer, Peters, Armstrong ITEM#3: Consider approving payment to Sutphen Corporation for one (1) Heavy Duty Custom Engine Pumper for a total amount of $683,312.09. This item was presented by City Manager, Chris Deal, who advised that this Heavy-Duty Custom Engine Pumper was approved for purchase & order by the City Council in January 2022. The engine pumper was delivered to the Duncan Fire Department on April 7, 2025. The unit will now be fitted with its complement of tools, equipment & hose before entering service at the end of the month. This unit will be stationed at fire station #2 (D & Chestnut) with an estimated service life of 15 years. A motion was made by Councilman Peters, seconded by Councilwoman Wininger to approve approving payment to Sutphen Corporation for one (1) Heavy Duty Custom Engine Pumper for a total amount of $683,312.09. Upon roll call: AYE: Peters, Wininger, Fischer, Armstrong NAY: None ITEM#4: Consider approving the lowest and best bid for demolition work to occur at 101 East Fir Avenue, Duncan, Oklahoma to Pollock Services in the amount of $4,500.00. This item was presented by City Manager, Chris Deal, who advised that the Department of Community Development sent out bid packets to four qualified contractors for demolition work to be done at 101 E Fir Avenue, Duncan, Oklahoma. Mr. Deal noted that the property was declared a public nuisance on April 14, 2025. The property has been written up for violations 39 times in the past ten years and six times for dilapidated and/or unsecure structure. Mr. Deal advised that Pollock Services provided the lowest and best bid of $4,500.00 to remove the dilapidated structures from the subject property. A motion was made by Councilman Fischer, seconded by Councilwoman Wininger to approve the lowest and best bid for demolition work to occur at 101 East Fir Avenue, Duncan, Oklahoma to Pollock Services in the amount of $4,500.00. Upon roll call: AYE: Fischer, Wininger, Peters, Armstrong NAY: None ITEM#5: Consider approving the lowest and best bid for demolition work to occur at 207 South 14th Street, Duncan, Oklahoma to Miller Construction in the amount of $4,400.00. This item was presented by City Manager, Chris Deal, who advised that the Department of Community Development sent out bid packets to four qualified contractors for demolition work to be done at 207 S 14th Street, Duncan, Oklahoma. Mr. Deal advised that the property was declared a public nuisance on April 14, 2025. The property has been written up for violations eight times since 2019 and five times for dilapidated and/or unsecure structure. Mr. Deal noted that Miller Construction provided the lowest and best bid of $4,400.00 to remove the dilapidated structures from the subject property. Councilwoman Wininger asked the fence, and mailboxes will be taken down as well. Nate Schacht, Community Development Director, advised that everything would be removed with only bare ground left. A motion was made by Councilman Peters, seconded by Councilwoman Wininger to approve the lowest and best bid for demolition work to occur at 207 South 14'" Street, Duncan, Oklahoma to Miller Construction in the amount of $4,400.00. Upon roll call: AYE: Peters, Wininger, Fischer, Armstrong NAY; None ITEM #6: Consider approving the lowest and best bid for demolition work to occur at 525 West Walnut Avenue, Duncan, Oklahoma to Miller Construction in the amount of $4,100.00. This item was presented by City Manager, Chris Deal, who advised that the Department of Community Development sent out bid packets to four qualified contractors for demolition work to be done at 525 W Walnut Avenue, Duncan, Oklahoma. Mr. Deal advised that the property was declared a public nuisance on April 14, 2025. The property has been written up for violations fourteen times since 2016 and six times for dilapidated and/or unsecure structure. Mr. Deal noted that Miller Construction provided the lowest and best bid of $4,100.00 to remove the dilapidated structures from the subject property. A motion was made by Councilman Fischer, seconded by Councilwoman Wininger to approve the lowest and best bid for demolition work to occur at 525 West Walnut Avenue, Duncan, Oklahoma to Miller Construction in the amount of $4,100.00. Upon roll call: AYE: Fischer, Wininger, Peters, Armstrong NAY: None ITEM #7: Consider approving the lowest and best bid for demolition work to occur at 305 West Bois D'Arc Avenue, Duncan, Oklahoma to Rudy McCafferty in the amount of $3,500.00. This item was presented by City Manager, Chris Deal, who advised that the Department of Community Development sent out bid packets to four qualified contractors for demolition work to be done at 305 W Bois D'Arc Avenue, Duncan, Oklahoma. Mr. Deal noted that the property was declared a public nuisance on April 14, 2025. The property has been written up for violations fifteen times since 2020 and four times for dilapidated and/or unsecure structure. Mr. Deal advised that Rudy Mccafferty provided the lowest and best bid of $3,500.00 to remove the dilapidated structures from the subject property. A motion was made by Councilman Fischer, seconded by Councilwoman Wininger to approve the lowest and best bid for demolition work to occur at 305 West Bois D'Arc Avenue, Duncan, Oklahoma to Rudy McCafferty in the amount of $3,500.00. Upon roll call: AYE; Fischer, Wininger, Peters, Armstrong NAY:None ITEM#8: Consider approving the lowest and best bid for demolition work to occur at 365 West Walnut Avenue, Duncan, Oklahoma to Rudy McCafferty in the amount of $4,000.00. This item was presented by City Manager, Chris Deal, who advised that the Department of Community Development sent out bid packets to four qualified contractors for demolition work to be done at 365 W Walnut Avenue, Duncan, Oklahoma. Mr. Deal noted that the property was declared a public nuisance on April 14, 2025. The property has been written up for violations fourteen times since 2017 and eight times for dilapidated and/or unsecure structure. Mr. Deal advised that the current owner has met with city staff and requested one month to try and find a contractor to tear the structure down himself. If this is not addressed in one month with a proper action plan, the Department of Community Development would like to proceed with demolition. Mr. Deal noted that Rudy McCafferty provided the lowest and best bid of $4,000.00 to remove the dilapidated structures from the subject property. Councilman Fischer asked if this was contingent for one (1) month. Nate Schacht, Community Development Director, stated that this is contingent for one (1) month to allow the owner to find a contactor to tear down the structure himself. A motion was made by Councilman Peters, seconded by Councilwoman Wininger to approve the lowest and best bid for demolition work to occur at 365 West Walnut Avenue, Duncan, Oklahoma to Rudy McCafferty in the amount of $4,000.00. Upon roll call: AYE: Peters, Wininger, Fischer, Armstrong NAY: None ITEM#9: Consider approving an Ordinance to vacate the platted but unimproved alley Right-of-Way located at 616 North Highway 81, Duncan, Oklahoma. This item was presented by City Manager, Chris Deal, who advised that the City of Duncan Planning Commission met on Tuesday, April 15, 2025, to hear a request to vacate an unimproved but platted section of an alley located on a property located at 616 North Highway 81, Duncan, Oklahoma. Vacating this portion of the alley running between Highway 81 and North 15th Street would allow the businesses and property owner to reinvest in the property and expand business opportunities. Mr. Deal noted that City Staff shared that it was unlikely that the City of Duncan would ever improve this platted right-of-way given the elevation differences between Highway 81 and North 15th Street. Mr. Deal advised that the Planning Commission members discussed the request and determined that vacating the unimproved but platted portion of the alley connecting Highway 81 to North 15th Street at 616 N Highway 81 beneficial to the community in allowing redevelopment of commercial properties along Highway 81. Mr. Deal noted that hearing no other comments from the applicant or citizens, the Planning Commission made a motion to send a favorable recommendation on to City Council for this request. Motion passed with a 6-0-1 (one abstained) vote. A motion was made by Councilman Fischer, seconded by Councilman Peters to approve an Ordinance to vacate the platted but unimproved alley Right-of-Way located at 616 North Highway 81, Duncan, Oklahoma. Upon roll call: AYE: Fischer, Peters, Wininger, Armstrong NAY: None ITEM#9A: Consider declaring an emergency in relation to the previous item. A motion was made by Councilman Peters, seconded by Councilwoman Wininger to declare an emergency in relation to the previous item. Upon roll call: A YE: Peters, Wininger, Fischer, Armstrong NAY:None ITEM#10: Consider approving an Ordinance to amend the City Code Sections 12-368 through 12-375 as it relates to Parking Lot Design Standards and Requirements for new development. This item was presented by City Manager, Chris Deal, who advised that the Department of Community Development, working along with the City of Duncan Land Development Review Committee, prepared an amendment to the sections of the City Code that deal with parking lot design standards and requirements. This work occurred based on information that has been shared by commercial site selectors and commercial developers looking at Duncan, Oklahoma for future growth. The City Planning Commission met on January 21, 2025, to discuss the amendment as presented by city staff. Staff shared that the amendments seek to lessen the burden on developers by reducing the total number of required spaces that the code currently requires, thus leaving more flexibility in the site plan design and configuration. Staff shared that the current ordinance is set for the most extreme shopping situations - Black Friday Sales - and does not properly reflect the day-to-day activity that stores and restaurants see. Mr. Deal noted that hearing no other comments from citizens, the City Planning Commission sends a favorable recommendation for the City Council's consideration of this Ordinance Amendment request with a 5-0 vote. A motion was made by Councilman Fischer, seconded by Councilwoman Wininger to approve an Ordinance to amend the City Code Sections 12-368 through 12-375 as it relates to Parking Lot Design Standards and Requirements for new development. Upon roll call: AYE: Fischer, Wininger, Peters, Armstrong NAY: None ITEM #10A: Consider declaring an emergency in relation to the previous item. A motion was made by Councilwoman Wininger, seconded by Councilman Peters to declare an emergency in relation to the previous item. Upon roll call: AYE: Wininger, Peters, Fischer, Armstrong NAY: None ITEM #11: Consider approving an Ordinance to amend the City Code Sections 3-112 and 3- 113 as it relates to the locations and setback requirements in which businesses selling or serving alcohol may be located. This item was presented by City Manager, Chris Deal, who advised that the Department of Community Development, working with Main Street Duncan, local churches, and businesses has prepared an amendment to the sections 3-112 and 3-113 of the City Code that deal with special setback requirements with regards to houses of worship and establishments that sell/serve alcohol. The proposed amendment will allow Duncan's code to match State Statute regarding setbacks, restrictions, and exceptions. Mr. Deal advised that currently, the City Code prohibits businesses that may sell or serve alcohol from operating within 300 feet of a church or house of worship. State Statute also has this restriction but also provides a means for a church or house of worship to hold a public meeting and consider submitting an exception letter to the ABLE Commission that would allow for a business wishing to sell or serve alcohol to fall within the 300-foot radius requirement. Mr. Deal noted that the Department of Community Development believes and amendment to city code, that matches existing language in State Statute, will allow for the attraction of new businesses, especially in our Main Street District, that can help create a more vibrant community, increase local tax base, drive guests to our important commercial districts, and attract new business development to Duncan. Mr. Deal advised that the City Planning Commission met on April 15, 2025, to discuss the amendment as presented by city staff. Staff shared that the amendment matches the language already found within State Statute and will allow churches and businesses that may sell or serve alcohol to work together in addressing setback requirements. Mr. Deal noted that after hearing no other comments from citizens, the City Planning Commission sends a favorable recommendation for the City Council's consideration of this Ordinance Amendment request with a 7-0 vote. A motion was made by Councilman Peters, seconded by Councilwoman Wininger to approve an Ordinance to amend the City Code Sections 3-112 and 3-113 as it relates to the locations and setback requirements in which businesses selling or serving alcohol may be located. Upon roll call: AYE: Peters, Wininger, Fischer, Armstrong NAY: None ITEM #11A: Consider declaring an emergency in relation to the previous item. A motion was made by Councilwoman Wininger, seconded by Councilman Fischer to declare an emergency in relation to the previous item. Upon roll call: A YE: Wininger, Fischer, Peters, Armstrong NAY:None ITEM#12: Consider approving an Ordinance to vacate the platted Right-of-Way of Duncan Regional Hospital Loop Road between Jackie Road and Whisenant Drive, Duncan, Oklahoma. This item was presented by City Manager, Chris Deal, who advised that the City of Duncan Plan Commission met on Tuesday, April 15, 2025, to hear a request to vacate a platted section of Duncan Regional Loop Road between Jackie Road and Whisenant Drive that would allow Duncan Regional Health the opportunity to add additional parking and accommodate redevelopment of the property located at 2621 Whisenant Drive, Duncan, Oklahoma. Mr. Deal advised that City staff shared that Duncan Regional Health has been working with the Duncan Land Development Review Committee and have provided a design that will still accommodate adequate access for patients, guests, and emergency vehicles throughout the complex. DRH also provided a traffic study that shows there will be no adverse impact on the surrounding city streets. Mr. Deal advised that the Planning Commission members discussed the request, heard from citizens that lived nearby, and determined that vacating the platted portion of Duncan Regional Loop Road would be beneficial to DRH and the community. Mr. Deal noted that hearing no other comments from the applicant or citizens, the Plan Commission made a motion to send a favorable recommendation on to City Council for this request. Motion passed with a 7-0 vote. Roger Neal, Duncan Regional Hospital, addressed the Mayor and Council in favor of this item. He noted that with the growing cancer clinic and the services that Duncan Regional Hospital provides there are issues with parking. He advised that there has been a traffic study completed and there is no adverse effect to this request and would add an extension to the trails. Councilwoman Wininger asked if this would cause pickup issues with the school children from Horace Mann. Mr. Neal advised that he has worked closely with the Fire Department and Community Development Director, Nate Schacht, and the picking up of children from school should not be affected. A motion was made by Councilwoman Wininger, seconded by Councilman Peters to approve an Ordinance to vacate the platted Right-of-Way of Duncan Regional Hospital Loop Road between Jackie Road and Whisenant Drive, Duncan, Oklahoma. Upon roll call: AYE: Wininger, Peters, Fischer, Armstrong NAY: None ITEM #12A: Consider declaring an emergency in relation to the previous item. A motion was made by Councilwoman Wininger, seconded by Councilman Peters to declare an emergency in relation to the previous item. Upon roll call: A YE: Wininger, Peters, Fischer, Armstrong NAY: None ITEM #13: Consider a contract with Flock Group, Inc. for the installation of six (6) license plate reading cameras. This item was presented by City Manager, Chris Deal, who advised that the Duncan Police Department has received a grant through the Office of Attorney General of Oklahoma for the purchase of six (6) LRP (license plate reading) cameras. The cameras can be used to locate stolen cars, car involved in amber and sliver alerts, as well as giving the Police Department the technology to find suspects in crimes. The grant covers the software and installation of the LPR, resulting in no cost to the City of Duncan for the term of One year. Flock Group Inc. is used by Law Enforcement entities across the nation with great success. The contract can be renewed in subsequent years at $18,000.00 per year. Councilman Fischer asked if the $18,000.00 would be if the City agrees to continue the use after the first year. Joe Shoemake, Duncan Police Department, advised that the contract can be renewed at $18,000.00 per year after the first year. A motion was made by Councilman Fischer, seconded by Councilwoman Wininger to approve a contract with Flock Group, Inc. for the installation of six (6) license plate reading cameras. Upon roll call: A YE: Fischer, Wininger, Peters, Armstrong NAY: None ITEM #14: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. a) By the Council- Councilman Peters thanked Councilwoman Wininger for her service stating it was a pleasure to serve on the Duncan City Council with her. Councilman Fischer thanked Councilwoman Wininger for her service stating that she had a passion for serving and he wished her well in her future endeavors. Mayor Armstong stated he appreciated Councilwoman Wininger and appreciated the job well done. He advised that he has the upmost respect for Councilwoman Wininger. Councilwoman Wininger thanked the Mayor, Council, and the Community. She stated she loves the City and the people in it. She challenged others to volunteer and return the City to a better place for those in the future. b) By the City Manager- Chris Deal, City Manager, thanked Councilwoman Winiger for her service to the Community. ITEM #15: Adjournment A motion was made by Councilman Fischer, seconded by Vice-Mayor Brown to adjourn the meeting. Upon roll call: A YE: Fischer, Wininger, Armstrong N O fkl/1I//'❖~ NAY: Peters :-.' '''~\\111111// -:-..'' \ ~": ~ -··· - \., I'\ ••••• ••:J1!_ A Christin~JO!lnsg,p,; ~uty q ~ferk :.Z ~ ~;;;: Robert Armstrong, IV~a - ~-'-- :::/ ~ v - ~ - : :E ~ Y /\ "/ / '/V ~ .. .. ~~ l ~ ·•. ](3 ..• ~~ . £:: .. .. ~0/; ••·····••• ..,..-o ~ ,,,,,"-~ 11111111111111\\\\\'>  SPECIAL MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MAY 5, 2025 5:15 P.M. ROLL CALL Mayor Robert Armstrong City Manager Chris Deal Vice-Mayor Gene Brown Deputy City Clerk Christina Johnson Councilman Nick Fischer Councilman Jimmy Peters ABSENT Councilwoman Patty Wininger ITEM #1: SWEARING IN OF COUNCILMAN ELECT DAVID LEONARD BY MUNICIPAL JUDGE, JOE ENOS. Municipal Judge Joe Enos performed the swearing in ceremony of Councilman David Leonard. Councilman Peters, moved to include Counci lman Gene Brown in the swearing in ceremony, seconded by Councilman Fischer. Upon roll call: AYE: Peters, Fischer, Brown, Armstrong NAY: None Municipal Judge Joe Enos performed the swearing in ceremony of Councilman Gene Brown. ITEM #2: SWEARING IN OF FINANCE DIRECTOR/CITYCLERK/TREASURER BILLIE STRUTTON BY MUNICIPAL JUDGE, JOE ENOS. Municipal Judge Joe Enos performed the swearing in ceremony of Finance Director/City Clerk/Treasurer Billie Strutton. ITEM #3: SIGNING OF OATH(S) OF OFFICE BY COUNCI LMAN DAVID LEONARD, FINANCE DIRECTOR/CITY CLERK/TREASURER BILLIE STRUTTON. Councilman Leonard, Counci lman Gene Brown and Finance Director/City Clerk/Treasurer Billie Strutton signed the Oath of Office as well as the Constitutional Oath of Office and the Statutory Oath of Office. ITEM#4: ELECTION OF VICE-MAYOR FOR 2025-2026. A motion was made by Councilman Peters, seconded by Councilman Leonard to approve electing Councilman Nick Fischer to serve and Vice-Mayor for 2025-2026. Upon roll call: AYE; Peters, Leonard, Brown, Fischer, Armstrong NAY: None ITEM#5: ADJOURNMENT A motion was made by Councilman Fischer, seconded by Councilman Brown to adjourn the meeting. Upon roll call: AYE: Fischer, Brown, Leonard, Peters, Armstrong NAY:None .. ,,, ~,,,,\\\\~ I \11111,fl /f-/J ~~ ~ r-·• •T:i:l:ity Clerk ~,:,;c./ - ··."• - .... ! == ~;,;.: ·•.•• 19<:..."JVf.••••~• ;::;;;;2.::: ~,z - ..... ,,~~ 1,,,, •••••••••••••• //// II 1111\\\\\\\\'I:  SPECIAL MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA APRIL 4, 2025 2:00 P.M. ITEM #1:. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Vice-Chairman Gene Brown Authority Attorney David Hammond Trustee Nick Fischer ABSENT Trustee Patty Wininger Trustee Jimmy Peters ITEM#2: Consider discussion, action, and passing of a Resolution to s ign and approve the Legal Services Agreement retaining Fulmer Sill and McAfee & Taft, A Professional Corporation for the purpose of pursuing certain legal claims against manufacturers, distributors, and potentially other third parties regarding polyfluoroalkyl substances (PFAS), Aqueous Film-Forming Foams (AFFF's) and other hazardous water contaminants causing harm to Duncan Public Utilities Authority. This item was presented by Authority Attorney, David Hammond, who explained that the PFAS Litigation and the class action. Mr. Hammond advised that Fulmer Sill Law Firm has requested permission to represent the Duncan Public Utilities Authority (DPUA) in this litigation class action on companies that manufacture PFAS chemicals. Mr. Hammond explained that it was necessary to pass a Resolution and sign a Legal Services Agreement to pursue this claim. Mr. Hammon noted that settlement proceeds would be used for costs in the case if the Environmental Protection Agency (EPA) requires corrective action. Judith-Ward Mariner, Citizen of Duncan, addressed the Chairman and Trustees stating her concern about the safety of the water. It was explained that the water was safe and if there were any amounts of PFA's in the water it would be minimal. A motion was made by trustee Fischer, seconded by Vice-Chairman Brown to approve passing of a Resol ution to sign and approve the Legal Services Agreement retaining Fulmer Sill and McAfee & Taft, A Professional Corporation for the purpose of pursuing certain legal claims against manufacturers, distributors, and potentially other third parties regarding polyfluoroalkyl substances (PFAS), Aqueous Film-Forming Foams (AFFF's) and other hazardous water contaminants causing harm to Duncan Public Utilities Authority. Upon roll call: A YE; Fischer, Brown, Armstrong NAY: None ITEM#3: Adjournment A motion was made by Trustee Fischer, seconded by Vice-Chairman Brown to adjourn the meeting. Upon roll call: AYE: Fis.c~h~f, Brown, Armstrong .,.t,,H if8 fd1; -~~• ~~-~ teU('• '"~ N-\_¥--." Ne-~......: f.,t .,,,, ~~ " ~ o<:1'° 0 ,.. '°<= .1' .,p "' -' "1il:.. • •• rr-;,.,.•. \,.; ' ··,,,.m..,, ....~ •• • ~,--. ... r:--,t I\ ~ - ~ I ol o ..... • <\: .. Robert Armstrong,., ~ - n~ ,-'\ : tP . ~. fii'i.s#~1-'ioJohnson, -✓ ,ET~~ A •••'. ~ -'(, •, " ✓_.,, ..~.,,,,, ~c...r.i Ml"'\ ••• , ~ -:-. ...,,.,, .. ~ .....~"-- ~-.. ~ y ...~ • .,,,.,. '• •~jO "'' l -~.?..,, -'\.L . 0 , , , !f~~t~l~~t\  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA APRIL 22, 2025 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Trustee Nick Fischer Authority Attorney Jeff Archer Trustee N=Jimmy Peters Deputy Secretary Christina Johnson Trustee Patty Wininger ABSENT Vice-Chairman Gene Brown ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of April 8, 2025. A motion was made by Trustee Wininger, seconded by Trustee Peters to approve the Consent Agenda as presented. Upon roll call: AYE: Wininger, Peters, Fischer, Armstrong NAY: None ITEM#2: Consider awarding tree trimming and removal of trees in the electrical transmission and distribution system of Duncan Power as follows: Items A and C to Frontier Tree and Land in the amount of $104,000.00, and Items B, F and R to MAK Right of Way in the amount of $233,350.00. This item was presented by General Manager, Chris Deal, who advised that An "Invitation to Bid" dated March 13, 2025, was mailed out to nine approved bidders. Bids were opened on April 3, 2025, at 1:15 p.m. in the first-floor conference room. There were five bids received in total from MAK Right of Way, Roberts Lawn, Frontier Tree & Land and Tamez Tree Service. Please see the attachment included for bid totals. Mr. Deal advised that funding for tree trimming, and removal of trees is a part of the approved 2025 budget of $350,000. A motion was made by Trustee Wininger, seconded by Trustee Fischer to approve awarding tree trimming and removal of trees in the electrical transmission and distribution system of Duncan Power as follows: Items A and C to Frontier Tree and Land in the amount of $104,000.00, and Items B, F and R to MAK Right of Way in the amount of $233,350.00. Upon roll call: AYE: Wininger, Fischer, Peters, Armstrong NAY: None ITEM#3: Consider approving Pay Request No. 8 to Landmark Structures, LP in the amount of $795,948.00 for services rendered in conjunction with the El Rancho Elevated Storage Tank Project. This item was presented by General Manager, Chris Deal, who advised that on May 14, 2024, Mayor and Council approved a contract with Landmark Structures, LP for professional services for the El Rancho Elevated Storage Tank project. Mr. Deal advised that this pay request is for services through March 25, 2025 and represents 71 % of the total contract. A motion was made by Trustee Peters, seconded by Trustee Fischer to approve Pay Request No. 8 to Landmark Structures, LP in the amount of $795,948.00 for services rendered in conjunction with the El Rancho Elevated Storage Tank Project. Upon roll call: AYE: Peters, Fischer, Wininger, Armstrong NAY: None ITEM#4: Consider approving Pay Request No. 13 to Jacob's Engineering Group Inc. in the amount of $19,148.57 for services rendered in conjunction with the Chlorination/De-Chlorination Improvements Project. This item was presented by General Manager, Chris Deal, who advised that on September 12, 2023 Mayor and Council approved a contract with Jacobs Engineering Group, Inc to provide services for the Chlorination /De-Chlorination Improvements Project. Mr. Deal advised that this Pay Request is for services rendered through March 31, 2025 and represents 68% of the total contract. A motion was made by Trustee Fischer, seconded by Trustee Wininger to approve Pay Request No. 13 to Jacob's Engineering Group Inc. in the amount of $19,148.57 for services rendered in conjunction with the Chlorination/De-Chlorination Improvements Project. Upon roll call:  AYE; Fischer, Wininger, Peters, A rmstong NAY: None ITEM #5: Consider approving Pay Request No. 34 to Freese and Nichols in the amount of $37,300.07 on the Water Project FY 2022. This item was presented by General Manager, Chris Deal, who advised that on June 14, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc. to provide professional services for the FAP-22-2022-L Water Project FY 2022. Mr. Deal advised that this pay request is for professional services rendered through March 31, 2025 and represents 75%. A motion was made by Trustee Fischer, seconded by Trustee Peters to approve Pay Request No. 34 to Freese and Nichols in the amount of $37,300.07 on the Water Project FY 2022. Upon roll call: AYE; Fischer, Peters, Wininger, Armstrong NAY: None \ ITEM #6: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. ITEM#7: Adjournment A motion was made by Trustee Fischer, seconded by Trustee Wininger to adjourn the meeting. Upon roll call: A YE: Fischer, Wininger, Armstrong NAY: \{t~~ IB!oe ,,,-.., uBL/c 11"❖ ~ -.., ~•••D•o•o•s•o ( /;-... ~ .;::, ~~.. OFF;,,..,••• /< ~ ..,. r:; '-.I • _.. ~ '-.J L: ~ \ ~-:. :- ::>< o ,..__-.~ I . ; - y .._ : o: ...... , .. ~ ; G.tins:tina Johnso!;)~ - <'~ -5:/··.:1t,0Mf,, ...••· ~1~ 'l 'C <l}•• ••o•• ~ ~ ,, "-', 1 I'\_ L\'tlO, ,....❖ P9 1-1111-uHi'