Board of Trustees Budget Workshop

AGENDA Village of Dundee Board of Trustees Workshop Tuesday, January 16, 2024 A meeting of the Board of Trustees Workshop will be held Tuesday, January 16, 2024 Council Chambers at 5:00 PM. 1. CALL TO ORDER 2. ROLL CALL 3. DISCUSSION 3.a Fiscal Year 2024-2025 Budget Presentation  General Fund: 101  Major Highway Fund: 202  Local Highway Fund: 203  Downtown Development Fund: 248  Federal Forfeiture Fund: 262 2024-2025 VOD Jan 16 Presentation 4. ADJOURNMENT Please Note – The Village of Dundee is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations, in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to contact the Village Manager, at 734-529-3430 or manager@villageofdundee.net to allow the Village to make reasonable accommodations for those persons. Public comment can be made through the Public Comment Form located at https://dundeevillage.civicweb.net/Portal/CitizenEngagement.aspx Page 1 of 28 Page 2 of 28  Agenda Item #3.a Village of Dundee FY 2024-2025 Budget Presentation #2 Page 3 of 28 January 16, 2024  Agenda Item #3.a Fiscal Year 2024-2025 Budget January 16, 2024 Budgets General Fund – 101 Major Highway - 202 Local Highway - 203 Downtown Development Fund - 248 Federal Forfeiture Fund - 262 Page 4 of 28  Agenda Item #3.a Fiscal Year 2024-2025 Budget FY 2024-2025 Budget Overview & Changes Streamlining of employee salary & benefits allocations Addition of Community Development Director Inclusion of 4% raise for all Village employees (Union & non-union) Deletion of duplicate lines Removal of DPW salaries from DDA & Parks Funds Closure of LDFA #1, #3, Brownfield & ARPA Funds Corrections made to numerous revenue lines Chart of Accounts Streamlining (TBD 2024 via BSA) Page 5 of 28 Change of insurance benefits Interest from Investments  Agenda Item #3.a Fiscal Year 2024-2025 Budget Revenues by Department/Fund FY2024 Revenue 0% 18% General Fund 28% Major Highway Local Highway Parks & Recreation DDA Building Department 7% Sewer 30% Water Old Mill/Hitorical Society Page 6 of 28 12% 2% 2% 1%  Agenda Item #3.a Fiscal Year 2024-2025 Budget Expenditure by Department/Fund FY2024 Revenue 0% 17% 20% General Fund Major Highway Local Highway Parks & Recreation DDA 18% Building Department Sewer Water 38% Old Mill/Hitorical Society Page 7 of 28 4% 1% 1% 1%  Agenda Item #3.a General Fund - 101 FY 2024-2025 General Fund Overview Village Council: 101-101 Village Manager: 101-172 Village Clerk: 101-215 Finance Department: 101-253 General Government Operations: 101-261 Village Hall: 101-265 Police Department: 101-301 Fire Warden: 101-337 Department of Public Works: 101-441 Engineering Department: 101-447 Streetlights: 101-448 Page 8 of 28 Economic Development: 101-728 Contributions to Other Funds: 101-941  Agenda Item #3.a General Fund - 101 FY 2024-2025 General Fund Revenues General Operating Taxes Franchise Revenue (Fiber franchises etc.) Local Community Stabilization Act Reimbursement to Municipalities for operating millages based on personal property taxable value declines State Shared Revenue (distribution of sales tax collected) Interest on Investment (MI Class) Equipment Rental Page 9 of 28 Tower Rental  Agenda Item #3.a General Fund - 101 FY 2024-2025 Police Specific General Fund Revenues Liquor License Fees Police Reports & Misc DOJ Revenues School Liaison Reimbursement VIPS Revenues Sale of Vehicles Page 10 of 28  Agenda Item #3.a General Fund, Village Council: 101-101 FY 2024-2025 Village Council Stipends FICA Computer/Software Conferences & Training Page 11 of 28  Agenda Item #3.a General Fund, Village Manager: 101-172 FY 2024-2025 Village Manager Wages, Benefits, FICA, etc. Computer & Software Costs Conferences, Training & Dues Page 12 of 28  Agenda Item #3.a General Fund, Village Clerk: 101-215 FY 2024-2025 Includes 1.5 Account Clerks and P/T Office Clerk wages Includes Village Clerk wages Includes Village office supplies, computer/tech costs Includes printing services lease contract Page 13 of 28  Agenda Item #3.a General Fund, Finance Department: 101-253 FY 2024-2025 Includes contract with Plante Moran Includes cost for annual auditing services Page 14 of 28  Agenda Item #3.a General Fund, Gen Gov’t Ops: 101-261 FY 2024-2025 Includes general consultant and legal consultant costs Previously used as the “everything” fund Addition of advertising budget Economic Development, Special Events, etc. Page 15 of 28  Agenda Item #3.a General Fund, Village Hall: 101-265 FY 2024-2025 Includes all maintenance items for the Village Offices Building Utilities Page 16 of 28  Agenda Item #3.a General Fund, Police Department: 101-301 FY 2024-2025 New wage rates per POAM and COAM Contracts 4% salary increase for all POAM/COAM Employees Proposed One (1) Additional Full-Time Officer Newly created Overtime line Equipment (could be subsidized by DOJ funds) One (1) new police cruiser Bullet proof vests (grant assistance) Tasers New vehicle radars Page 17 of 28  Agenda Item #3.a General Fund, Fire Warden: 101-337 FY 2024-2025 Includes the Villages portion of the Fire Warden cost Site Plan Review Fire Inspection Services Page 18 of 28  Agenda Item #3.a General Fund, Public Works: 101-441 FY 2024-2025 Includes 4% for all IUOE DPW employees Includes 50% of DPW employee wages, benefits, etc. Budgeting for $15,000 in seasonal employee wages Retiree Healthcare Costs (will decrease from what is shown today) 2024 Capital Highlights Building of a compost pad Increase in budget for street tree replacement 2025 Freightliner Plow Truck (Financed) Page 19 of 28  Agenda Item #3.a General Fund, Engineering: 101-447 FY 2024-2025 Includes general engineering contractual services Mannik Smith Group Page 20 of 28  Agenda Item #3.a General Fund, Streetlights: 101-448 FY 2024-2025 Includes energy costs for streetlights Page 21 of 28  Agenda Item #3.a General Fund, Economic Development: 101-728 FY 2024-2025 Includes 10% of newly proposed Community Development Director position, wages & benefits Includes ordinance mowing costs (Recouped costs for MR) Page 22 of 28  Agenda Item #3.a General Fund, Cont to Other Funds: 101-941 FY 2024-2025 Includes all contributions to other funds Parks & Rec Includes Principal Payment & Interest for 2013 GO Bond for Village Hall Page 23 of 28  Agenda Item #3.a Major Highway Fund: 202 FY 2024-2025 Revenues: Special Assessments Act 51 Interest on Investment Expenses: Includes 20% of DPW wages, benefits, etc. broken out between Major Road Departments Road maintenance, winter maintenance supplies Engineering Costs Toledo Street Page 24 of 28 No Major Road Maintenance project planned in 2024 Transfer to 340 for payment of bonds  Agenda Item #3.a Local Highway Fund: 203 FY 2024-2025 Revenues: Taxes Special Assessment Act 51 LCSA Interest on Investment Expenses: Includes 20% of DPW wages, benefits, etc. broken out between Major Road Departments Road maintenance, winter maintenance supplies Page 25 of 28 Engineering Costs 2024 Road Maintenance Contract Transfer to 340 for payment of bonds  Agenda Item #3.a Downtown Development Authority (DDA): 248 FY 2024-2025 Revenues: Taxes LCSA Special Events Expenses: Includes 60% of Community Development Director, benefits, etc. Special Event Expenses Removal of DPW salaries, benefits, equipment rentals, etc. Community Art & Education Page 26 of 28  Agenda Item #3.a Federal Forfeiture Fund: 262 FY 2024-2025 Separate Bank Account We have removed ourselves from the DEA but are still owed funds Revenues: Future DEA Revenues are TBD Expenses: Future Equipment purchases for DPD Page 27 of 28  Agenda Item #3.a FY 2024-2025 Budget Public Hearing & Approval February 6, 2024 Thank you! 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