Board of Trustees - Regular Meeting

AGENDA Village of Dundee Board of Trustees - Regular Meeting Tuesday, August 17, 2021 A meeting of the Board of Trustees - Regular Meeting will be held Tuesday, August 17, 2021 at the Village Council Chambers at 7:00 PM. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES 5.a Regular Meeting: August 3, 2021 Board of Trustees - Regular Meeting - Aug 03 2021 - Minutes - Pdf 6. PETITIONS & COMMUNICATIONS 6.a Planning Commission - Jul 12 2021 - Minutes - Pdf 7. DEPARTMENT REPORTS 8. VILLAGE MANAGER REPORT 9. CITIZEN’S COMMENTS ON AGENDA (PLEASE LIMIT YOUR COMMENTS TO 4 MINUTES PER PERSON) 10. CONSENT AGENDA 10.a Payment of Bills $285,571.72 Agenda Item Review Form #21-067 - Pdf 10.b Permission to tie ribbons throughout the Village on behalf of the Tie Michigan Teal Campaign Agenda Item Review Form #21-068 - Pdf 11. NEW BUSINESS 11.a ORDINANCE NO. 03-2021 An ordinance to amend wastewater system regulations relating to water meters and to exempt irrigation meters from payment of sewer charges. 03-2021 Ordinance Amendment to Section 78.63 and 78.604 12. OLD BUSINESS 12.a Directions Credit Union Update Page 1 of 22  13. UPCOMING TRAINING OPPORTUNITIES 14. CITIZEN COMMENTS ON NON-AGENDA ITEMS 15. CLOSING COMMENTS - COUNCIL AND MANAGER 16. CLOSED SESSION 17. ADJOURNMENT Please Note – The Village of Dundee is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations, in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to contact David Uhl, Village Manager, at 734-529-3430 or duhl@villageofdundee.net to allow the Village to make reasonable accommodations for those persons. A Hybrid electronic meeting is allowable because the Monroe County Board of Commissioners declared a local state of emergency for Monroe County, MI due to the current COVID-19 case numbers. They are given the authority to issue a Local State of Emergency under the Emergency Management Act 390 of 1976. Additionally, the Dundee Village Council passed resolution 2020-26 allowing for Virtual Meetings with the requirement that Board members who participate Virtually must announce where they are participating from. Page 2 of 22 Agenda Item #5.a Draft MINUTES BOARD OF TRUSTEES - REGULAR MEETING VILLAGE OF DUNDEE, MI TUESDAY, AUGUST 3, 2021 7:00 PM VIA ZOOM 1. CALL TO ORDER 2. ROLL CALL A Regular Meeting of Dundee Village Council was held on August 3, 2021 in the Village Hall Council Chambers. The meeting was called to order at 7:00 pm by President Pro tem Horkey. Present were Trustees Howard Cilley,Lindsy Cross, Alana Horkey, Jennifer Howard, Jordan Reeves, and Bryan Schroeder. President Hickey excused. Also present were Assistant Village Manager Sarah Karl, Village Clerk Shirley Massingill, Village Finance Director Joanne Melamed, Village Engineer Vern Moore, Village Police Chief Kent Jeppesen, Village Park & Rec Programmer Julie Smith, Village Attorney Frederick Lucas, and five interested citizens. Village Manager David Uhl excused. 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA Village Trustee Bryan Schroeder moved, seconded by Village Trustee Jordan Reeves, to amend the Agenda moving 5 c approval of closed session minutes to closed session. RESULT: Carried MOVER: Village Trustee Bryan Schroeder SECONDER: Village Trustee Jordan Reeves AYES: Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Village Trustee Jordan Reeves, Alana Horkey, and Village Trustee Bryan Schroeder ABSENT: Village President Andrea Hickey 5. APPROVAL OF MINUTES 5.a Regular Meeting: July 6, 2021 Village Trustee Jennifer Howard moved, seconded by Village Trustee Howard Cilley, to approve the Minutes of the July 6, 2021 Regular Council meeting as printed. RESULT: Carried MOVER: Village Trustee Jennifer Howard SECONDER: Village Trustee Howard Cilley AYES: Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Village Trustee Jordan Reeves, Alana Horkey, and Village Trustee Bryan Schroeder Page Page31ofof22 6 Agenda Item #5.a Draft ABSENT: Village President Andrea Hickey 5.b Special Meeting: July 26. 2021 Village Trustee Lindsay Cross moved, seconded by Village Trustee Jordan Reeves, to approve the Minutes of the July 26, 2021 Special Council Meeting as printed. RESULT: Carried MOVER: Village Trustee Lindsay Cross SECONDER: Village Trustee Jordan Reeves AYES: Village President Andrea Hickey, Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Village Trustee Jordan Reeves, Alana Horkey, and Village Trustee Bryan Schroeder 6. DEPARTMENT REPORTS Finance Director Joanne Melamed presented on update on the $61.000 Village police department accreditation grant and the $481,500 COVID-19 funds expected by the Village. She informed the Council that Redman company had started the annual audit and should be finished by the end of September, Assistant Village Manager Sarah Karl reported that IT costs run between $140.00 & $170.00 per month. She stated that summer hours will continue through Labor Day. Police Chief Kent Jeppesen stated that the signs for the exchange area" had been ordered. He reported that he had received questions regarding golf cart use on Village Streets. They explained that they can be used on streets as designated by State rules. They can cross M-50 ( Monroe Street and Tecumseh Street) but not travel on those streets and carts can not travel on sidewalks. He also stated that some of the Village Police department's equipment was on display at the fair. Village Engineer Vern Moore reported that the alley work behind Tecumseh Street is continuing. New water lines are half installed and DTE will be relocating a transformer. Street maintenance will be started by the end of this week. Resurfacing Dunham and Toledo Street plans are nearly completed. A grant to resurface Dunham Street has been applied for but no word has been received if the Village will receive the grant. A new sewer line will be needed at the new MDOT facilities on Ann Arbor Road. MDOT will cover the costs. 7. PETITIONS & COMMUNICATIONS 7.a To place the Petitions and Communications on File. Village Trustee Bryan Schroeder moved, seconded by Village Trustee Jordan Reeves, To Place the Petitions and Communications on File. RESULT: Carried MOVER: Village Trustee Bryan Schroeder SECONDER: Village Trustee Jordan Reeves Board of Trustees - Regular Meeting August 3, 2021 Page Page42ofof22 6 Agenda Item #5.a Draft AYES: Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Village Trustee Jordan Reeves, Alana Horkey, and Village Trustee Bryan Schroeder ABSENT: Village President Andrea Hickey 8. VILLAGE MANAGER REPORT 9. CITIZEN’S COMMENTS ON AGENDA . 10. CONSENT AGENDA 10.a Parks and Recreation Commission Appointments Tony Ellison, Term Expiration 2/29/24-Resignation of Pat Rigel Charlotte Buckingham, Term Expiration 2/28/22-Resignation of Cameron Bauer 10.b Payment of Bills $308,044.28 Village Trustee Lindsay Cross moved, seconded by Village Trustee Jennifer Howard, to approve the Consent Agenda as presented. RESULT: Carried MOVER: Village Trustee Lindsay Cross SECONDER: Village Trustee Jennifer Howard AYES: Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Village Trustee Howard Cilley, Village Trustee Jordan Reeves, Alana Horkey, and Village Trustee Bryan Schroeder ABSENT: Village President Andrea Hickey 11. NEW BUSINESS 11.a Resolution 2021-18 . A Resolution to replace Deputy Clerk Sarah Karl with Julie Smith. Village Trustee Jordan Reeves moved, seconded by Village Trustee Bryan Schroeder, to adopt Resolution 2021-18: A Resolution to replace Deputy Clerk Sarah Karl with Julie Smith. RESULT: Carried MOVER: Village Trustee Jordan Reeves SECONDER: Village Trustee Bryan Schroeder AYES: Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Village Trustee Jordan Reeves, Alana Horkey, and Village Trustee Bryan Schroeder ABSENT: Village President Andrea Hickey 11.b 2021-20 Deputy Treasurer: A Resolution to change Deputy Treasurer from Tyler Boley to Vicki Salib. Village Trustee Jordan Reeves moved, seconded by Village Trustee Jennifer Howard, to adopt Resolution 2021-20: A Resolution to change Deputy Treasurer from Tyler Boley to Vicki Salib. RESULT: Carried Board of Trustees - Regular Meeting August 3, 2021 Page Page53ofof22 6 Agenda Item #5.a Draft MOVER: Village Trustee Jordan Reeves SECONDER: Village Trustee Jennifer Howard AYES: Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Village Trustee Jordan Reeves, Alana Horkey, and Village Trustee Bryan Schroeder ABSENT: Village President Andrea Hickey 11.c Resolution 2021-21 A Resolution to replace Tyler Boley with Vicki Salib. Village Trustee Lindsay Cross moved, seconded by Village Trustee Jordan Reeves, Resolution 2021-21 A resolution to replace Tyler Boley with Vicki Salib as signer at Old National Bank. RESULT: Carried MOVER: Village Trustee Lindsay Cross SECONDER: Village Trustee Jordan Reeves AYES: Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Village Trustee Jordan Reeves, Alana Horkey, and Village Trustee Bryan Schroeder ABSENT: Village President Andrea Hickey 11.d Addition to Appropriation Measure for 2021-2022 General Fund Budget Resolution 2021-19 Village Trustee Jennifer Howard moved, seconded by Village Trustee Howard Cilley, to adopt Resolution 2021-19: A Resolution for addition to appropriation measure for 2021-2022 general budget. RESULT: Carried MOVER: Village Trustee Jennifer Howard SECONDER: Village Trustee Howard Cilley AYES: Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Village Trustee Jordan Reeves, Alana Horkey, and Village Trustee Bryan Schroeder ABSENT: Village President Andrea Hickey 12. OLD BUSINESS 12.a Direction's Credit Union Lease Agreement Village Trustee Bryan Schroeder moved, seconded by Village Trustee Jordan Reeves, to approve the tentative lease agreement between the Village of Dundee and Direction's Credit Union. RESULT: Carried MOVER: Village Trustee Bryan Schroeder SECONDER: Village Trustee Jordan Reeves AYES: Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Village Trustee Jordan Reeves, Alana Horkey, and Village Trustee Bryan Schroeder ABSENT: Village President Andrea Hickey 13. UPCOMING TRAINING OPPORTUNITIES 14. CITIZEN COMMENTS ON NON-AGENDA ITEMS Board of Trustees - Regular Meeting August 3, 2021 Page Page64ofof22 6 Agenda Item #5.a Draft Steve Janick and Ron Bies from Brooks Hollow Court subdivision requested follow up information regarding their concerns as to costs for second meter on sprinkling system. Larry Brossia commented n the Dunham Street truck traffic and proposed bump-outs for Dunham Street. 15. CLOSING COMMENTS - COUNCIL AND MANAGER Tr. Cross reported that the DDA would like a liquor license for the Pumpkin Palzooa event in October. To date 27 vendors have sign up and there may be a fireworks display. A classic car cruise is planned for August 18, 2021 with food trucks. A new art sculpture for the new green space behind Tecumseh Street business is being investigated. Dundee art students will be asked to submit designs for the sculpture. Council members thanked the citizens for their comments. Their concerns will be address and they will be contacted regarding these concerns. 16. APPROVAL OF CLOSED SESSION MINUTES 17. CLOSED SESSION 17.a Motion to go into closed session to review minutes Village Trustee Jennifer Howard moved, seconded by Village Trustee Howard Cilley, to go into closed session to review minutes of July 26, 2021 closed session. RESULT: Carried MOVER: Village Trustee Jennifer Howard SECONDER: Village Trustee Howard Cilley AYES: Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Village Trustee Jordan Reeves, Alana Horkey, and Village Trustee Bryan Schroeder NAYS: Village Trustee Howard Cilley ABSENT: Village President Andrea Hickey 18. APPROVAL OF CLOSED SESSION MINUTES 18.a Approval of Closed Session Minutes Village Trustee Bryan Schroeder moved, seconded by Village Trustee Jordan Reeves, to approve the July 26,2021 Closed session Minutes as printed. RESULT: Carried MOVER: Village Trustee Bryan Schroeder SECONDER: Village Trustee Jordan Reeves AYES: Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Village Trustee Jordan Reeves, Alana Horkey, and Village Trustee Bryan Schroeder ABSENT: Village President Andrea Hickey 19. ADJOURNMENT There being no further business before the Council the meeting adjourned at 8:15 pm. Board of Trustees - Regular Meeting August 3, 2021 Page Page75ofof22 6 Agenda Item #5.a Draft Village Clerk Shirley Massingill Shirley D. Massingill, Village Clerk Board of Trustees - Regular Meeting August 3, 2021 Page Page86ofof22 6 Agenda Item #6.a MINUTES PLANNING COMMISSION VILLAGE OF DUNDEE, MI MONDAY, JULY 12, 2021 7:00 PM VIA ZOOM 1. CALL TO ORDER 1. CALL TO ORDER a. The Honorable Chairman, Dale Williams, called the Regular Meeting to order at 7:00 PM. ROLL CALL a. Members Present: David Widner, Joe Fenner, Steve Wilcox, , Alana Horkey, Dale Williams b. Members Absent / Excused: Chris Freshour, John Bartko 2. APPROVAL OF AGENDA 1. APPROVAL OF AGENDA a. Motion by Commissioner Fenner Move to approve the agenda. b. Seconded by Commissioner Horkey. c. By Roll Call Vote, all Planning Commission members in attendance voted in favor of approving the agenda. Joe Fenner moved, seconded by Alana Horkey, Motion to approve the agenda as printed. RESULT: Carried MOVER: Joe Fenner SECONDER: Alana Horkey AYES: Joe Fenner, Alana Horkey, David Widner, Dale Williams, and Steve Wilcox ABSENT: Chris Freshour and John Bartko 3. APPROVAL OF MINUTES a. Regular Meeting May 3, 2021. Motion by Commissioner Widner Move to approve meeting minutes for May 3, 2021. b. Motion seconded by Commissioner Fenner. c. By Roll Call Vote, all Planning Commission members in attendance voted in favor of approving the meeting minutes for May 3, 2021 3.a David Widner moved, seconded by Joe Fenner, Motion to approve the Minutes of the May 3, 2021, Meeting as printed. RESULT: Carried MOVER: David Widner SECONDER: Joe Fenner AYES: David Widner, Joe Fenner, Dale Williams, Steve Wilcox, and Alana Horkey ABSENT: Chris Freshour and John Bartko 4. CITIZEN’S COMMENTS ON NON- AGENDA ITEMS Page Page91ofof22 3 Agenda Item #6.a None 5. OLD BUSINESS None 6. NEW BUSINESS 6.a a. Draft Updates to Zoning Ordinances. FULL ZONING ORDINANCE REDLINE 6-28- 21. . • Overview of changes were presented. • Various questions and comments from PC Commissioners. Joe Fenner moved, seconded by David Widner, • Motion by Commissioner Fenner. Move to approve the Draft updates and submit for further review (Public Hearing and Village Council). No additional recommendations noted at this time. • Supported by Commissioner Widner. • Roll Call Vote:David Widner-Yes, Joe Fenner-Yes, Steve Wilcox-Yes, Alana Horkey-Yes, Dale Williams-Yes. Motion Passed. RESULT: Carried MOVER: Joe Fenner SECONDER: David Widner AYES: David Widner, Dale Williams, Joe Fenner, Steve Wilcox, and Alana Horkey ABSENT: Chris Freshour and John Bartko 7. ZONING BOARD OF APPEALS REPORT a. May 23, 2021: MDOT Variance request for fence in front yard. Variance request from MDOT for a height variance for new proposed salt and repair facilities. Motion to approve a variance to Fencing in the Front Yard from section 2.20.06 it must be Commercial Grade Vinyl Fencing, and also commercial grade vinyl fencing on any property that borders residential property. b. May 23, 2021: MDOT Variance request: Motion to approve a variance from section 9.03 a Height Variance on requested buildings to increase the allowed height of 30' by 6'-5" and 11'-3" respectively on 2 separate buildings c. June 21, 2021: John Marion Bucket Elevator, Variance Request from section 3.26 Site: Supplementary Heigh Regulations (3.26.06 Silos and other farm structures shall be limited to fifteen (15) feet above the state height limit.) d. June 21, 2021: John Marion Bucket Elevator, Also request a side line variance from the required 20' to 5'9". 6.c John Marion, Inc is requesting to install a new pit conveyor with a new 10'x 10' bucket elevator at a heigh of 100' the pit conveyor will be encroaching on the side yard setback by 14' 3". Planning Commission July 12, 2021 Page Page 102ofof22 3 Agenda Item #6.a 8. STAFF REPORT/ PROJECT PROGRESS REPORT • Status update Bella Estates Phase 4. • Status update of Gulf Ridge new homes = FULL. • Status update downtown development improvements: River of Life building sold, with new business coming soon. • Tractor Supply interior redesign. 9. UPCOMING TRAINING OPPORTUNITIES • Michigan Association of Planning 10. COMMISSIONER COMMENTS None 11. ADJOURNMENT Please Note – The Village of Dundee is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations, in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to contact David Uhl, Village Manager, at 734-529-3430 or duhl@villageofdundee.net to allow the Village to make reasonable accommodations for those persons. a. Motion by Commissioner Williams. Move to adjourn the meeting. b. Supported by Commissioner Fenner. All Planning Commission member in attendance voted in favor of adjourning the meeting. c. With no further business the meeting was adjourned at 7:44 PM. d. Next Scheduled Meeting: August 12, 2021 Joe Fenner, Planning Commission Secretary Planning Commission July 12, 2021 Page Page 113ofof22 3 Page 12 of 22 Agenda Item #10.a AGENDA ITEM REVIEW FORM ☐ Resolution ☐ Ordinance ☐ Discussion ☐ Budget Amendment ☒ Consent Agenda Meeting Date: August 17, 2021 Staff Contact: Joanne Melamed, Village Finance Director Department: Finance Director Subject: Payment of Bills $285,571.72 Financial Impact: FUND $ AMOUNT 101 - GENERAL $ 57,225.71 202 - MAJOR HIGHWAY $ 2,267.90 203 - LOCAL HIGHWAY $ 667.90 208 - PARKS AND RECREATION $ 530.33 248 - DOWNTOWN DEVELOPMENT $ 1,481.29 249 - BUILDING INSPECTION $ 2,388.52 262 - FEDERAL FORFEITURE FUND $ 1,898.00 270 - HISTORICAL COMM./OLD MILL $ 189.70 590 - SEWER $ 17,395.71 591 - WATER $ 201,526.66 Total $ 285,571.72 Attachments: Check Register 7-28-21 to 8-10-21 council meeting Page 13 of 22 08/10/2021 11:52 AM CHECK REGISTER FOR VILLAGE OF DUNDEE Page: 1/3 Agenda Item #10.a User: JMELAMED CHECK DATE FROM 07/28/2021 - 08/10/2021 DB: Dundee Check Date Bank Check Vendor Vendor Name Description Amount Bank 262 FEDERAL FORFEITURES BANK 08/03/2021 262 5 96107 DSLR PROS DOJ POLICE DRONE - EXTENDED WARRANTY 1,898.00 262 TOTALS: Total of 1 Checks: 1,898.00 Less 0 Void Checks: 0.00 Total of 1 Disbursements: 1,898.00 Bank GEN POOLED BANK 07/29/2021 GEN 23684 96310 MENNO LENGACHER DPW GARAGE ROOF REPAIR 1,350.00 07/30/2021 GEN 23685 95928 DEERE CREDIT, INC JOHN DEER 310SL BLACK HOE-NEW LEASE 12,714.78 08/02/2021 GEN 23686 0756 CITY OF MONROE WATER DEPT MONROE WATER COSTS - MAY 2021 122,002.73 08/03/2021 GEN 23687 96062 AFFINITY IT GROUP POLICE WEBSITE SECURITY - MSP-29343 08-0 509.90 POLICE WEBSITE SECURITY - MSP-29342 08-0 1,008.00 POLICE WEBSITE SECURITY - MSP-29214 07-0 1,008.00 POLICE WEBSITE SECURITY - MSP-29215 07-0 509.90 3,035.80 08/03/2021 GEN 23688 0009 AGGREGATE INDUSTRIES - MWR,INC 15215 DAY ROAD 21AA MODIFIED 7-23-21 250.20 15215 DAY ROAD 21AA MODIFIED 7-26-21 82.08 332.28 08/03/2021 GEN 23689 96267 ALL SPRAY, LTD. DPW SERVICR CALL, NOZZLE AND O RINGS 68.50 08/03/2021 GEN 23690 96311 AUTOZONE POLICE DEPT SUPPLIES - MOBIL 5W-20 OIL, 64.14 08/03/2021 GEN 23691 0181 CAM-TECH INDUSTRIAL SERVICES CAMERA TRUCK TO VIDEO VILL SEWER INSPECT 1,260.00 08/03/2021 GEN 23692 0756 CITY OF MONROE WATER DEPT MONROE WATER COSTS - JUL 2021 66,901.80 08/03/2021 GEN 23693 0227 COMCAST TELEPHONE/INTERNET: 08/08/21 - 09/07/21 153.35 TELEPHONE/INTERNET: 08/08/21 - 09/07/21 94.85 248.20 08/03/2021 GEN 23694 0097 CRYSTAL FLASH DIESEL FUEL AND LOW SULPHUR PRODUCTS & F 561.29 08/03/2021 GEN 23695 0262 D & P COMMUNICATIONS, INC INTERNET AUG 2021 1,962.88 INTERNET FOR THE OLD MILL: 242 TOLEDO (A 189.70 2,152.58 08/03/2021 GEN 23696 0322 DUNDEE ACE HARDWARE WATER DEPT THREAD SEAL TAPE, PVC SLIP, 55.92 PICNIC TABLE PAINT AND BACK HOE SAT SLT 35.58 WATER DEPT TAPE, BACUUM BRASS, COPPER C 48.28 POLICE SUPPLIES - FASTENERS 5.14 144.92 Page 14 of 22 08/03/2021 GEN 23697 0334 DUNDEE LUMBER CO WATER DEPT - PLUGS FOR STORM SEWER PROJE 34.71 WWTP PLANT MAINTENANCE 2X6X8' TREATED 14.24 48.95 08/03/2021 GEN 23698 0370 ELHORN ENGINEERING CO CHEMICALS FOR WWTP 450 BULK EL-CHLOR/GAL 880.00 08/03/2021 GEN 23699 0384 ETNA SUPPLY COMPANY QUOTE - WATER SUPPLIES - METERS & REMOTE 4,470.00 08/10/2021 11:52 AM CHECK REGISTER FOR VILLAGE OF DUNDEE Page: 2/3 Agenda Item #10.a User: JMELAMED CHECK DATE FROM 07/28/2021 - 08/10/2021 DB: Dundee Check Date Bank Check Vendor Vendor Name Description Amount WATER - METERS, GASKETS & PLUNGER 2,516.00 QUOTE - DDA SUPPLIES - DANDY BAG ROUND F 1,000.00 7,986.00 08/03/2021 GEN 23700 95983 FASTSIGNS SIGNAGE FOR A-FRAME REFACE, VINYL OVERLA 127.10 08/03/2021 GEN 23701 0456 GAZELLE PUBLISHING PUBLISHING - ADVERTISING FOR MINUTES & W 464.00 08/03/2021 GEN 23702 0485 GRAINGER VAC PUMP OIL 1 GAL SPEC GRAV 84.82 08/03/2021 GEN 23703 96073 GREAT AMERICA FINANCIAL SERVICES KONICA MINOLTA BIZHB C658 COPIER JULY 20 313.81 08/03/2021 GEN 23704 0509 HACH COMPANY WWTP BUFFER SOLN YELLOW PH7.00 500ML 31.10 08/03/2021 GEN 23705 96231 K-LOG, INC. OFFICE FURNITURE 6,101.14 08/03/2021 GEN 23706 0629 KUHLMAN CORPORATION WATER DEPT SUPPLIES - 6' A-423 PLGGD HY 435.75 WATER DEPT - 6" MJ SPLIT SWIVEL GLAND DI 55.00 490.75 08/03/2021 GEN 23707 96177 MARK D STEWART VILLAGE OFFICE WINDOW CLEANING 07/27/21 320.00 08/03/2021 GEN 23708 0702 MICHIGAN GAS UTILITIES 857 HENNING: 06/23/21 - 07/26/21 45.52 08/03/2021 GEN 23709 95961 MIKE'S GARAGE-DUNDEE REPAIRED LEFT & RIGHT TAILLIGHT HARNESSE 103.50 08/03/2021 GEN 23710 0765 MONROE COUNTY FINANCE DEPT POLICE SUPPORT - TALOON/LEIN MAINTENANCE 705.76 08/03/2021 GEN 23711 0772 MONROE COUNTY TREASURER COUNTRY HERITAGE PERS PROP TAX JUL 2021 520.00 08/03/2021 GEN 23712 0785 MONROE INDUSTRIAL SUPPLY DPW 60 GAL. 100 CT. CAN LINERS & KITCHEN 254.00 DPW BRN MULTIFOLD AND KITCHEN ROLL TOWEL 79.15 333.15 08/03/2021 GEN 23713 0778 MONROE NEWS AD MONROE NEWS 8/9 HRG & LEGL ON 07/25 101.28 08/03/2021 GEN 23714 09065 PRIORITY ONE EMERGENCY POLICE PATCHES, BADGES AND NAMETAPE 85.24 08/03/2021 GEN 23715 96204 PRO-CLEAN AWAY JANIT/CUST MAINT AUG 2021 780.00 08/03/2021 GEN 23716 96025 SALENBIEN MATERIALS SAND 60.58 TONS 272.61 08/03/2021 GEN 23717 0962 SALENBIEN WELDING SERVICE, INC. VILL PARK LOT DUMPSTER GATES, KUBOTA CUT 3,295.00 08/03/2021 GEN 23718 10871 SUPERIOR UNIFORM SALES POLICE NAMEPLATE - J GORE SILVER W/BLACK 17.00 08/03/2021 GEN 23719 96197 TRANS UNION RISK AND ALTERNATIVE BILLING PERIOD 7-1-2021 - 7-31-2021 150.00 08/03/2021 GEN 23720 1192 UNIFIRST CORPORATION MAT CLEANING - 08/25/21 54.71 08/03/2021 GEN 23721 12180 WEX BANK SPEEDWAY GAS JUL2021 3,701.70 08/03/2021 GEN 23722 1216 WOODCHUCK TREE SERVICE TREE TRIM & STUMP REMOVAL & LIMB CUTS 1,600.00 08/10/2021 GEN 23723 96062 AFFINITY IT GROUP VILLAGE ACCOUNTS (INV MSP-29340) AGRMT I 780.00 VILLAGE ACCOUNTS (INV MSP-29339) AGRMT U 3,010.00 VILLAGE ACCOUNTS (INV MSP-29341) AGRMT O 675.20 4,465.20 08/10/2021 GEN 23724 0009 AGGREGATE INDUSTRIES - MWR,INC 15215 DAY ROAD 21AA MODIFIED 7-28-21 258.36 15215 DAY ROAD 21AA MODIFIED 7-29-21 170.64 15215 DAY ROAD 21AA MODIFIED 7-30-21 169.68 598.68 08/10/2021 GEN 23725 95942 AGRI PARTS LLC DPW - HEDGER REPAIR 35.00 08/10/2021 GEN 23726 0181 CAM-TECH INDUSTRIAL SERVICES 8/3/21 WWTP CAMERA TRUCK INSPECTN OF SEW 1,627.50 08/10/2021 GEN 23727 0227 COMCAST TELEPHONE/INTERNET: 08/07/21 - 09/06/21 196.17 Page 15 of 22 08/10/2021 GEN 23728 0322 DUNDEE ACE HARDWARE CHALK PAINT FOR VILLAGE CABINET 19.99 POLICE SUPPLIES - KEY MASTER M1-ACE250PK 10.36 POLICE KEY SCHLAGE SC1 250PK 2.59 32.94 08/10/2021 GEN 23729 0326 DUNDEE AUTO PARTS DPW SUPPLIES - WEED WHIP STRING 59.95 DPW EQUIP MAIN - 2017 DODGE RAM BATTERY 175.79 08/10/2021 11:52 AM CHECK REGISTER FOR VILLAGE OF DUNDEE Page: 3/3 Agenda Item #10.a User: JMELAMED CHECK DATE FROM 07/28/2021 - 08/10/2021 DB: Dundee Check Date Bank Check Vendor Vendor Name Description Amount 235.74 08/10/2021 GEN 23730 0334 DUNDEE LUMBER INC DPW BARN WOOD 1X4X16' $2 PINE 47.98 PICNIC TABLE BOARDS 28.83 76.81 08/10/2021 GEN 23731 0567 IDA FARMERS CO-OPERATIVE CO DDA/PARKS & REC LAWN CARE SUPPLIES & MA 304.00 08/10/2021 GEN 23732 96313 JAMES GRATKE WISHING WELL BAND ON 8/13/21 "MUSIC IN T 400.00 08/10/2021 GEN 23733 96231 K-LOG, INC. OFFICE FURNITURE 5,801.14 08/10/2021 GEN 23734 0629 KUHLMAN CORPORATION H20 DEPT - ADAPTOR, CURB BOXES AND SWVL 3,750.00 08/10/2021 GEN 23735 96275 LARRY KURTZ MILEAGE REIMBURSEMENT FOR BLDG INSPECT C 49.28 08/10/2021 GEN 23736 0659 LUCAS LAW, PC LEGAL SERVICES 7/30/2021 - 8/29/2021 2,650.00 08/10/2021 GEN 23737 96310 MENNO LENGACHER DPW BARN INSULATION 2,800.00 08/10/2021 GEN 23738 0764 MONROE COUNTY DRAIN COMMISSION FEES FOR SESC PERMIT - DUNHAM STREET IMP 400.00 FEES FOR SESC PERMIT - TOLEDO STREET IMP 400.00 800.00 08/10/2021 GEN 23739 0785 MONROE INDUSTRIAL SUPPLY 8-4-21 WWTP & VILLAGE OFF SUPPLIES - RAG 485.00 08/10/2021 GEN 23740 0796 MONROE PLUMBING & HEATING 7-26-21 WWTP PLANT REPAIR BACKFLOW DEVIC 635.00 08/10/2021 GEN 23741 08716 O'REILLY AUTO PARTS POLICE VEHICLE MAINTENANCE - BRAKE PADS 7.98 08/10/2021 GEN 23742 004120 TETRA TECH, INC. PROJECT 200-76164-20001 PPC WORKPLAN FOR 10,404.50 08/10/2021 GEN 23743 11498 UWC 7/12/21-7/16/21 ILLAGE OF DUNDEE ACCOUN 1.22 08/10/2021 GEN 43(E) 0295 DTE ENERGY 131 RILEY ST 07/01/21 - 07/31/21 32.31 08/10/2021 GEN 44(E) 0296 DTE ENERGY-STREET LIGHTING STREET LIGHTS - 07/01/21 - 07/31/21 8,835.09 GEN TOTALS: Total of 62 Checks: 283,673.72 Less 0 Void Checks: 0.00 Total of 62 Disbursements: 283,673.72 REPORT TOTALS: Total of 63 Checks: 285,571.72 Less 0 Void Checks: 0.00 Total of 63 Disbursements: 285,571.72 Page 16 of 22 Agenda Item #10.b AGENDA ITEM REVIEW FORM ☐ Resolution ☐ Ordinance ☒ Discussion ☐ Budget Amendment ☐ Consent Agenda Meeting Date: Staff Contact: David Uhl, Village Manager Department: Subject: Dear Administrator: Tie Michigan Teal is a state wide campaign, designed to promote awareness of ovarian cancer and its symptoms. Teal is the color representing ovarian cancer. Ovarian cancer is the deadliest of the gynecologic cancers and one of the five leading cancer related deaths among females in the United States. Each year approximately 22,000 people are diagnosed with the disease and 15,000 females die. Persons diagnosed with ovarian cancer have on average a five year survival rate of 45%. Unlike other cancers, there is no early detection test for ovarian cancer, and because the symptoms are often subtle and mimic other diseases, awareness of the symptoms is the key to early diagnosis. The Tie Michigan Teal campaign is sponsored by the Michigan Ovarian Cancer Alliance and consists of volunteers tying teal ribbons on lamp posts in the downtown areas and distributing awareness information to local businesses. The event will be held during the month of September, which has been declared National Ovarian Cancer Awareness Month. There is no cost to the city and the ribbons will be taken down at the end of the month. I am asking you to grant permission for our volunteers to tie ribbons throughout your town/city this September, 2021. Please sign on the bottom of this letter and return the signed letter to the volunteer whose name and contact information is below. Thank you for your support of our efforts to save lives. If you have any questions or concerns, please contact us at: info@mioca.org. Sincerely, Michele Gatti, MIOCA Tie Michigan Teal Coordinator Page 17 of 22 Agenda Item #10.b Attachments: Tie Michigan Teal Admin Letter-2021 Page 18 of 22 Agenda Item #10.b Dear Administrator: Tie Michigan Teal is a state wide campaign, designed to promote awareness of ovarian cancer and its symptoms. Teal is the color representing ovarian cancer. Ovarian cancer is the deadliest of the gynecologic cancers and one of the five leading cancer related deaths among females in the United States. Each year approximately 22,000 people are diagnosed with the disease and 15,000 females die. Persons diagnosed with ovarian cancer have on average a five year survival rate of 45%. Unlike other cancers, there is no early detection test for ovarian cancer, and because the symptoms are often subtle and mimic other diseases, awareness of the symptoms is the key to early diagnosis. The Tie Michigan Teal campaign is sponsored by the Michigan Ovarian Cancer Alliance and consists of volunteers tying teal ribbons on lamp posts in the downtown areas and distributing awareness information to local businesses. The event will be held during the month of September, which has been declared National Ovarian Cancer Awareness Month. There is no cost to the city and the ribbons will be taken down at the end of the month. I am asking you to grant permission for our volunteers to tie ribbons throughout your town/city this September, 2021. Please sign on the bottom of this letter and return the signed letter to the volunteer whose name and contact information is below. Thank you for your support of our efforts to save lives. If you have any questions or concerns, please contact us at: info@mioca.org. Sincerely, Michele Gatti, MIOCA Tie Michigan Teal Coordinator dsgatti1@gmail.com _________________________________________________________________________________________ MAYOR/TOWN OFFICIAL TOWN/STATE Please return the signed letter to the volunteer listed below. She/he is responsible for the Tie the Michigan Teal Campaign in your city/town. Tiffany Peters 419-367-4793 11919 Trost Rd, Dundee VOLUNTEER NAME CONTACT INFORMATION Page 19 of 22 Page 20 of 22 Agenda Item #11.a VILLAGE OF DUNDEE ORDINANCE NO. 03-2021 Amendment to Sections 78-63 and 78-604 An ordinance to amend wastewater system regulations relating to water meters and to exempt irrigation meters from payment of sewer charges. THE VILLAGE OF DUNDEE ORDAINS Section 1. Amendment to Section 78.63 of the Village of Dundee Code of Ordinances Section 78-63 of the municipal code of the Village of Dundee is amended in its entirety as follows: Sec. 78-63. - Each service branch to be separately metered. One meter shall service each service branch. Additional meters will be permitted but only if the additional meter is used to serve more than one building, apartment, section or development and the owner desires to ascertain the amount of water used in such additional building, apartment, section or development. The cost of installation and maintenance of such additional meters shall be borne by the property owner at the property owner's expense. The village will not undertake to read such meters or to render statements on such meters. Section 2. Amendment to Section 78-604(a) of the Village of Dundee Code of Ordinances. Section 78-604(a) of the municipal code of the Village of Dundee is amended to add subsection (4) as follows: Sec. 78-604.(a)(4) (4) “Irrigation Meters”. For those customers who have an existing water meter which is only used for measuring water consumption used for irrigation or watering lawns (an “irrigation meter”), the customer shall not pay any sewer charges for based upon water usage measured by the irrigation meter. Section 3. Saving Provision. All provisions of Article IV of Chapter 78 of the municipal code of the Village of Dundee not amended by this ordinance shall continue in full force and effect. Section 4. Severability. If any section, subsection, subparagraph, sentence, clause, phrase, or portion of this Ordinance is for any reason held invalid or unconstitutional by Page 21 of 22 Agenda Item #11.a any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions of this ordinance. Section 5. Repeal. All ordinances or parts of ordinances in conflict with this Ordinance are repealed. Section 6. Effective Date. This ordinance shall become upon publication. YEAS: (__) NAYS: (__) ABSENT: (__) Ordinance declared adopted on August 17, 2021. Andrea Hickey President Village of Dundee CERTIFICATE OF ADOPTION AND PUBLICATION I, Shirley Massingill, the duly elected Clerk of the Village of Dundee certify that the foregoing ordinance is a true and correct copy of the ordinance enacted by the Village Council of the Village of Dundee on and published in the ____________________, a newspaper circulated in the Village of Dundee on _____________. Shirley Massingill, Clerk Village of Dundee Page 22 of 22