Parks and Recreation Commission

AGENDA Village of Dundee Parks and Recreation Commission Thursday, October 12, 2023 A meeting of the Parks and Recreation Commission will be held Thursday, October 12, 2023 at 6:30 PM. 1. ROLL CALL 2. CALL TO ORDER 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES 4.A Regular Meeting:August 10, 2023 Parks and Recreation Commission - Aug 10 2023 - Minutes - Pdf 5. CITIZEN’S COMMENTS 6. NEW BUSINESS 6.A National Fitness Campaign Partnership Priority Health Michigan Statewide Health and Wellness Campaign 6.B Background Check Policy 6.C Parks Project Updates 7. OLD BUSINESS 7.A Halloween Movie Night 8. CITIZEN COMMENTS ON NON-AGENDA ITEMS 9. COMMISSION MEMBER COMMENTS 10. ADJOURNMENT Please Note – The Village of Dundee is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations, in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to contact the Village Manager, at 734-529-3430 or mhoffmeister@villageofdundee.net to allow the Village to make reasonable accommodations for those persons. Public comment can be made through the Public Comment Form located at https://dundeevillage.civicweb.net/Portal/CitizenEngagement.aspx Page 1 of 5 Agenda Item #4.A Page 1 of 3 Draft MINUTES PARKS AND RECREATION COMMISSION VILLAGE OF DUNDEE, MI THURSDAY, AUGUST 10, 2023 6:30 PM CONFERENCE ROOM 1. ROLL CALL A Regular of the Parks and Recreation Committee was held on 08/10/2023 at the Village Office Conference Room. The meeting was called to order at 6:30 pm by President Hickey. Present were Doug Steinman, Thomas Miller, George Wilkins, Jen Hernandez, Zach Labardee, Tony Ellison, Peter Kepler, Andrea Hickey. Richard Arechja was excused. Also present were interested citizens. 2. CALL TO ORDER 3. APPROVAL OF AGENDA Doug Steinman moved, seconded by Tony Ellison, Motion to approve the agenda as printed. RESULT: Carried MOVER: Doug Steinman SECONDER: Tony Ellison AYES: Jennifer Hernandez, Thomas Miller, Peter Kepler, Andrea Hickey, Tony Ellison, Daniel Zachary Laberdee, Doug Steinman, and Village Trustee George Wilkins ABSENT: Richard Arecheja 4. APPROVAL OF MINUTES 4.a Regular Meeting:July 13, 2023 Motion to approve the Minutes of the Date Meeting as printed. 5. CITIZEN’S COMMENTS 6. NEW BUSINESS 6.a Discussion on Parks and Rec Policies Reviewed current policies for accuracy. 6.b Special Events Application request for approval and fee waiver-Scouts BSA Peter Kepler moved, seconded by Daniel Zachary Laberdee, Motion to approve Special events application and fee waiver. RESULT: Carried MOVER: Peter Kepler Page 2 of 5 Agenda Item #4.A Page 2 of 3 Draft SECONDER: Daniel Zachary Laberdee AYES: Jennifer Hernandez, Thomas Miller, Peter Kepler, Andrea Hickey, Tony Ellison, Daniel Zachary Laberdee, Doug Steinman, and Village Trustee George Wilkins ABSENT: Richard Arecheja 6.c Dundee Bicentennial Meeting Update and Discussion 6.d Dundee Fishing Club Sponsorship 6.e Hiring of Parks Planner/Staff Discussed possible hiring of Park Planner/Director. Going forward will be discussing further with Village Manager. 6.f October Music for Pumpkinpalooza - High Calibre Band, Gregory Adkins Village Trustee George Wilkins moved, seconded by Doug Steinman, Motion to approve providing the music for Pumpkipalooza. RESULT: Carried MOVER: Village Trustee George Wilkins SECONDER: Doug Steinman AYES: Jennifer Hernandez, Thomas Miller, Peter Kepler, Andrea Hickey, Tony Ellison, Daniel Zachary Laberdee, Doug Steinman, and Village Trustee George Wilkins ABSENT: Richard Arecheja 7. OLD BUSINESS 7.a Motion to approve funds for licensing fees for October movies. Peter Kepler moved, seconded by Daniel Zachary Laberdee, Motion to approve licensing fees for October movies. RESULT: Carried MOVER: Peter Kepler SECONDER: Daniel Zachary Laberdee AYES: Jennifer Hernandez, Thomas Miller, Peter Kepler, Andrea Hickey, Tony Ellison, Daniel Zachary Laberdee, Doug Steinman, and Village Trustee George Wilkins ABSENT: Richard Arecheja 7.b Old Mill Banquet Hall Update and Future Plan Motion to Daniel Zachary Laberdee moved, seconded by Jennifer Hernandez, Motion to approve a lease agreement between the Historical Society and the Village of Dundee. RESULT: Carried MOVER: Daniel Zachary Laberdee SECONDER: Jennifer Hernandez AYES: Jennifer Hernandez, Thomas Miller, Peter Kepler, Andrea Hickey, Tony Ellison, Daniel Zachary Laberdee, Doug Steinman, and Village Trustee George Wilkins ABSENT: Richard Arecheja Parks and Recreation Commission August 10, 2023 Page 3 of 5 Agenda Item #4.A Page 3 of 3 Draft 7.c Review and Request for Revision of Chapter 58 - Parks and Rectreation - of the Village Ordinances Jennifer Hernandez moved, seconded by Tony Ellison, Motion to approve the revision of chapter 58- Parks and Recreation-Of the Village of Dundee. RESULT: Carried MOVER: Jennifer Hernandez SECONDER: Tony Ellison AYES: Jennifer Hernandez, Thomas Miller, Peter Kepler, Andrea Hickey, Tony Ellison, Daniel Zachary Laberdee, Doug Steinman, and Village Trustee George Wilkins ABSENT: Richard Arecheja 8. CITIZEN COMMENTS ON NON-AGENDA ITEMS 9. COMMISSION MEMBER COMMENTS 10. ADJOURNMENT There being no further business before the Council the meeting adjourned at time 7:47 pm. Secretary Tony Ellison Tony Ellison, Secretary Parks and Recreation Commission August 10, 2023 Page 4 of 5 Agenda Item #6.A From: McKenzie Coltrin <mckenzie@nfchq.com> Sent: Wednesday, October 4, 2023 10:09 AM To: Michael Hoffmeister <mhoffmeister@villageofdundee.net> Subject: Dundee Invited to Join Leading Communities in Priority Health Michigan Statewide Health and Wellness Campaign Good Morning Mike, My name is Kenzie Coltrin and I am a Partnership Development Manager at National Fitness Campaign. I’m reaching out regarding the 2024 Priority Health Michigan Statewide Wellness Campaign and would like to share a priority grant funding invitation for Dundee. Our organization builds public-private partnerships that help fund, design, and promote free outdoor Fitness Courts and a corresponding local wellness campaign. Through our incredible partnership with Priority Health, our Campaign has expanded into over 30 cities, towns and schools across Michigan and more than 400 nationwide, making world-class fitness free for people of every age and ability level. America’s largest healthcare companies are assisting with this effort to combat the burden of preventable diseases born of lifestyle habits and inactivity, an epidemic sweeping the nation. See below for the 3- minute 2023 Campaign video: National Fitness Campaign | Watch The Video Watch the 2-minute campaign video to learn more. NATIONALFITNESSCAMPAIGN.COM We are currently looking for leading municipalities across the Wolverine State and I'm pleased to share that Dundee has been identified for priority funding qualification, as part of our 2024 Impact Grants program for smaller cities and towns. Qualification meetings for Michigan communities will be occurring over the next 60 days. ​Our feasibility process begins with a short 30-minute briefing call, during which you and key administration will have a chance to learn about the program, grant funding, and qualifications for joining the campaign. The program does require a local match, which can come from various local, state, or federal resources. Page 5 of 5