Water & Sewer Appeals Board

AGENDA Village of Dundee Water & Sewer Appeals Board Thursday, August 8, 2024 A meeting of the Water & Sewer Appeals Board will be held Thursday, August 8, 2024 in the Village Council Chambers at 2:00 PM. 1. ROLL CALL 2. CALL TO ORDER 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES 4.A Regular Meeting: June 12, 2024 Water & Sewer Appeals Board - Jun 12 2024 - Minutes - Pdf 5. CITIZEN’S COMMENTS 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.A Request consideration of relief from the Dundee Assembly of God located at 13790 S. Custer Road Dundee Assembly of God Request 7.B Request consideration of relief from Dundee Baptist Church located at 14040 S. Custer Road 7.29.24 Dundee Baptist Church Request 8. ADJOURNMENT Page 1 of 10 Agenda Item #4.A Page 1 of 3 MINUTES WATER & SEWER APPEALS BOARD VILLAGE OF DUNDEE, MI WEDNESDAY, JUNE 12, 2024 9:00 AM CONFERENCE ROOM 1. ROLL CALL A Regular Meeting of Dundee Water & Sewer Appeals Board was held on Jun 12 2024 at the Village Office Conference Room. The meeting was called to order at 9:01 am by Manager Hoffmeister Present were Board Members Bob Hurley, Jesse Wilson, Marilyn Larson, Thomas Rohrbach and Mike Hoffmeister Also present was one (1) interested citizen. 2. CALL TO ORDER 3. APPROVAL OF AGENDA Thomas Rohrbach moved, seconded by Trustee Jesse Wilson, to add new business item 7B, Slate of Officers RESULT: Carried MOVER: Thomas Rohrbach SECONDER: Trustee Jesse Wilson AYES: Water Department Bob Hurley, Trustee Jesse Wilson, Marilyn Larson, Village Manager Michael Hoffmeister, and Thomas Rohrbach 4. APPROVAL OF MINUTES 5. CITIZEN’S COMMENTS 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.a Consideration of water relief request for 14199 S Custer Road 6.12.24 Request Marilyn Larson moved, seconded by Thomas Rohrbach, to relieve the requestor of $2,941.77 from the original bill of $5,441.77 RESULT: Carried MOVER: Marilyn Larson SECONDER: Thomas Rohrbach AYES: Water Department Bob Hurley, Trustee Jesse Wilson, Marilyn Larson, Village Manager Michael Hoffmeister, and Thomas Rohrbach 7.b Slate of Officers Page 2 of 10 Agenda Item #4.A Page 2 of 3 Trustee Jesse Wilson moved, seconded by Thomas Rohrbach, to appoint Mr. Hoffmeister as Chair, Mr. Wilson as Vice Chair and Ms. Larson as Secretary for the Water & Sewer Appeals Board RESULT: Carried MOVER: Trustee Jesse Wilson SECONDER: Thomas Rohrbach AYES: Water Department Bob Hurley, Trustee Jesse Wilson, Marilyn Larson, Village Manager Michael Hoffmeister, and Thomas Rohrbach 8. ADJOURNMENT There being no further business before the Water & Sewer Appeals Board, the meeting adjourned at 9:28 a.m. Mike Hoffmeister, Board Member Julie Smith, Secretary Water & Sewer Appeals Board June 12, 2024 Page 3 of 10 Agenda Item #4.A Page 3 of 3 Water Leak at Rod Park — 14119 S Custer Rd Gregg Keith <gkeith@dundee.net> Thu 2/15/2024 10:35 AM To:​Michael Hoffmeister <mhoffmeister@villageofdundee.net>​ [You don't often get email from gkeith@dundee.net. Learn why this is important at https://aka.ms/LearnAboutSenderIdentification ] Greetings Mike, I appreciate your time in reviewing the water leak issue that I presented to you yesterday. Here is what occurred: Tuesday 2/6/24: Around 8:30pm, I was notified the water pressure in one of the buildings was really low. I told them that I would check it out in the morning. Wednesday 2/7/24: Around 7:15am, I was notified that there was “a lake” in the park’s parking lot and water was heavily bubbling out of the water pit — which is a covered croc where four water control valves are located. I immediately called Bob Hurley and he went to the park and shut off the main line at M-50. Bob then pumped out the pit to help identify where the leak was occurring. I then contacted a professional company that operates a backhoe to do the dig-up work and also called Miss Dig. Thursday 2/8/24: Miss Dig arrived shortly after 8:00am and identified utilities around the pit and it was determined their would be no impact. Backhoe operator identified spot of broken water line as a park owned line that runs into the pit, and not a Village line. Broken water line was repaired by same company at a cost of $1675. Digging and line repair was completed under the guidance of Bob Hurley. Bob Hurley estimated there was a loss of a half million gallons of water, which equates to an estimated cost of $5400. The total estimated cost of water leak and repair is $7100. I asked Bob if anything could be done to help us out with the anticipated water bill. He said he personally could not do anything and he suggested to reach out to you. In 2023, the Rod Park’s total water bill was $464.98. The estimated expense of $7100 is way out of our budget. I’m requesting you and the Village to review this matter and to please make concessions on our anticipated $5400 water bill and to help in any way you can with this hardship. Dundee Recreation Commission is a 501C-3 non-profit organization that was established in 1955 and we own Rod Park. We rent the park to community residents for graduation parties and family reunions, we are the home of the summer youth baseball program and we donate our parking lot to the Township for their annual “Clean-up Day”. Thank you again Mike for your help in this matter and I appreciate your assistance. Gregg Keith President, Dundee Recreation Commission 419.349.6733 Page 4 of 10 Agenda Item #7.A 0123ÿ56738ÿ9 ÿÿ !"ÿ#$%$&'&(ÿ))*&#ÿ+! ,*ÿ!-ÿ. /0ÿ- /01 2"2 " 0ÿ 3ÿ2"40ÿ0"ÿ 0ÿÿÿÿ5"ÿ6-7ÿ0-/ÿ/ÿ80"0 92ÿ!"": ,-/ÿ/ÿ;/0ÿ ÿÿÿ<"2 ÿ+//=7ÿÿ92ÿÿ)?#'ÿ@ÿA/0ÿ2 Bÿ"0ÿ=ÿÿ0- ÿ1 ÿ/ÿC?:D'%ÿÿBÿ"ÿ=ÿ/ÿ/0ÿ"2 ÿC''''ÿÿ/0ÿ1ÿC''''ÿ17ÿ0- ÿ"0-/ÿ E ÿ2/12ÿ"ÿF27ÿ" ÿ&%0-ÿ0-0ÿ0- ÿ6 ÿ822/ÿÿ60ÿ"ÿ0- ÿ6"ÿ"2ÿ20ÿ/ÿ= -"2ÿÿ"ÿ=2"ÿ" ÿÿ8 ="ÿ G"ÿÿ8ÿ="ÿ6 ÿ-1ÿÿ= //ÿ80ÿ0-0ÿ/ÿ12ÿ60-ÿÿ"0ÿ2ÿÿE- "ÿÿ--ÿ = /ÿ8 " 2ÿ0- ÿ2ÿ"ÿ0-0ÿF27ÿ0- 7 /6ÿ0-0ÿ0- ÿ80ÿ6/ÿ2ÿ60-ÿ60ÿÿB" ÿÿÿ = /ÿ=-0ÿ"ÿÿ/=ÿ88ÿ0ÿ2"ÿ0- ÿ60ÿ0ÿ2/1ÿ6-0ÿ0- ÿ8=ÿ6/ÿ B"ÿ!"27ÿ7ÿ)/0ÿ0- 7ÿ-2ÿ0ÿ2ÿ26"ÿ"0ÿ0- ÿ80ÿ0ÿ"2ÿ0ÿ6-0ÿ6/ÿ"ÿ"ÿÿ,- ÿÿ"ÿ0- ÿ8ÿ="ÿ/ÿ-- ÿ0-"ÿ0- ÿ"2 1ÿ"2ÿ0-04/ÿ6-7ÿ0- ÿ60ÿ02ÿ0/2 ÿ"ÿ0- ÿ6"ÿ"2ÿ20ÿÿ+0ÿ2"ÿ0- ÿ 0ÿ26"ÿ0ÿ6/ÿ2/12ÿ0-0ÿ0- ÿ8=ÿ6/ 0-0ÿ0- ÿ/0ÿ//ÿ-72"0ÿ-2ÿ/02ÿ0ÿÿ@ÿ"ÿ!"27ÿ7ÿ)/0ÿ0- ÿ-72"0ÿ6/ÿ82ÿ"2ÿ0- ÿ8=ÿÿ0- ÿHÿ6/ÿI2ÿ ,- ÿ60ÿ" ÿ/ÿ/0-ÿÿ0- ÿ8ÿ="ÿ"2ÿ0- ÿ/ÿ"ÿ/6 ÿ" ÿ0ÿ0- ÿ8ÿ="ÿÿ .8 ÿ0-/ÿ- 8/ÿÿ @"7:ÿ ;/0ÿ ÿÿ Page 5 of 10 Agenda Item #7.A 012345636600ÿ Page 6 of 10 Agenda Item #7.A Page 7 of 10 Agenda Item #7.A Page 8 of 10 Agenda Item #7.A Page 9 of 10 Agenda Item #7.B Dear Sir, My name is Randy Goins II ------II and l 1—f- represent r-- Baptist Dundee f- Church at I -I'-14040 S. I Custer here I in Dundee. .- The reason that I am here is to ask ——-———- for any relief of the large water bill of S900-plus ---'---'I--I-- --'"'f-' dollars for In. the last .-... months. Our church three .....— __|..-...-. experienced a major water leak in the boiler room -...— system. The leak was -...— underground-- and any -'-'- ll visual detection was of -----'--III'-Hu-—'---I--—- no use. Both the Water Department and Thompsons I Plumbing could not find the _ 'J- American ... -_-. Leak Detection of leak, but it was determined that there 'IIJI"'-'-I- ..-. Southeastern --.-_ . II-IIJwas a leak. ....-- ._..._ Michigan was brought in. The leak I _..-"- --- ,..... was traced I to Ian —I-r underground pipe .._.l.l_ under our concrete floor in the boiler room _r..- going into a heating zone. We have 4 zones. —J--Water to the -'--'---'--'----.--'—-J --I-boiler room was turned off and this stopped the flow of water. We at Dundee _— Baptist '-' II. Church -----I-' _H- water usage. very little are a small congregation u'I-u u-u- of I'- AsIII our water bills I' between -'— have averaged III-... around .. 35'IJ'and 70 people —---u attending I--'- lllll $100 quarterly Sunday -'---I ...-- service with --'I' a 5900water bill is more I than . .. ----udouble ouru—yearly billing. --l ._ As stated .-.-*- relief of a zI-H. earlier mun—.1- portion of this bill would be greatly appreciated. r- we are...."— 'l-l-i5—‘ As on a septic system, we followed up ASAP ..- ._|._--._--.-I.- when the.II— some form of relief is forthcoming. -._..-..I. bill was received to stop .-.. - and find the._- leak. We are hoping that Also enclosed is a copy of yearly water bills. Thank you, Randy Goins Page 10 of 10