Public Art Committee

Durham Cultural Advisory Board’s PUBLIC ART COMMITTEE Meeting, May 20, 2015, 8:30 a.m. Adaron Hall, Durham Arts Council Members Present: _X_ Kathy Bartlett ___ Margaret DeMott _X_ Dan Ellison ___ Jeffrey Goldman ___ Noel James ___ Erika Martinez _X_ Chris Ogden (Chair) _X_ Charlene Reiss _X_ Julie Rhodes _X_ Katie Seiz ___ Karen Slotta _X_ Pamela Taylor ___ Gail Williams OEWD Staff Present: _X_ Peter Coyle _X_ Grace Dzidzienyo Also Present : Renee Leverty, Christina Tookes, Sherry DeVries The meeting was called to order by Chair Chris Ogden at 8:31 a.m. Dan Ellison madeEllison made a motion to accept the minutes of the April 15, 2015 meeting. Kathy Bartlett seconded the motion. It was approved unanimously. Sherry DeVries reported that the final draft of the SmART Grant consultant’s report has been submitted by Mikyoung Kim and her team. It was reviewed by the Durham SmART Grant Project Executive Team on Monday, May 18. She is planning to schedule stakeholder’s meetings to review the plan the first week in June, if possible. There will be meetings of three groups: Arts/Culture and Design Group, including members of the Cultural Advisory Board, and Public Art Committee, DAD, and landscape architects Developers Group, including private developers City and County Management group, including the City and County Managers and key department heads, followed by a small reception Of the 106 pages, Sherry is willing to share 30 pages in advance of the meeting. Mikyoung Kim will be invited to present the report to a general public meeting in late June. In addition to general advertising of the meeting, list serves from targets organizations will also receive May 20, 2015 Durham Public Art Committee Minutes page 1 of 4 notices. Peter Coyle noted that at a meeting he attended earlier this week that cost estimates were lower than he expected. Coyle also noted that there is a proposal to change the 3 affected street names to a unified “Avenue for the Arts.” Ogden welcomed Grace Dzidzienyo, who gave an update on the process for hiring a replacement for Peter Coyle, who will retire on May 29. Applications are being accepted, with an application deadline of May 25. To date, six applications have been received. She is hoping to have interviews the first week in June with an aim to fill the position by mid-June. She anticipates that representatives from the Public Art Committee and Cultural Advisory Board will be asked to serve on the interviewing committee. Ogden thanked Coyle for his work with the committee. Ogden Reporrted reported that, because of schedule issues and other committmentscommitments, Julie Rhodes has stepped down from chairing the Committee’s Strategic Funding Task Force, and thanked her for her service to date. He invited other members to consider stepping up to chair this important role. Pam Taylor agreed to serve. Ogden introduced Christina Tookes, the City Budget Services Capital Improvement Plan Coordinator. Tookes presented an overview of the City’s CIP process and procedures. She noted that routine maintenance is not part of the CIP process and that CIP eligible projects are usually larger than $100,000.00, though exceptions can occur. In FY 2016 the proposed CIP funding includes vehicle replacement, fundable CIP projects, and new capital projects, including approximately $2 million for street upgrades. Projects for some departments can come out of dedicated revenues of those departments. Examples would include water and sewer projects and stormwater projects. Other priorities in the coming fiscal year proposed allocations include streets, sidewalks,curbssidewalks, curbs and gutters, athletic facilities in City parks, building updates and ADA compliance. The annual CIP reflects a rolling five yearfive-year phasescycle, with an annual funding ordinaceordinance, under the City’;s CIP policy. Tookes reviewdreviewed the annual CIP timeline which begins informally with consultations starting in Septembertimeline, which begins informally with consultations starting in September, and formally begins in December, with a January deadline for proposals from departments. Proposals which will include bond fundingProposals, which will include bond funding, consider how much new debt the City can take on. She made the distinction between operational and small item funding vs. capital improvements, using the example that most fiscally prudent homeowners wouldn’t go into debt to paint their house or replace a hot water heater, but would for an addition to their home. One notable exception was for operating or smaller ticket projects that span fiscal years. By creating a CIP project, the funds are encumbered and the budgeted amounts don’t expire. She reported that there are two review committees, an Internal CIP Committee made up of City staff and a Citizens CIP Committee (CCIP). She noted that Sherry DeVries is a member of that body. A scoring tool is used that includes a number of categories including a cultural arts section. She suggested that the scoring levels by category cancould be adjusted and suggested that the Public Art Committee be in contact with the chair of the Citizens CIP Committee for a May 20, 2015 Durham Public Art Committee Minutes page 2 of 4 presentation or a joint meeting, particularly to discuss prioritizing public art in the scoring calculations, to move from 2 points to 6 or 8 points next year. She gave an example of past successful scoring adaptations such as ten years ago the initial awareness for “going green” which is now an accepted priority item in buildings. She also underscored that budget prioritization now looks to the City’s Strategic Plan for guidance. As Since the adjustments to the scoring process are made between formal cycles, she suggested that August would be a good time tofor the Public Art Committee to present ideas to the CCIP Committee. She noted that the CIP committees are advisory to the City Council, which has the final control over what is proposed and funded. She noted that the five yearfive-year plan is reviewed annually and can be reprioritized and even new items added by the City Council. Generally, the City has $20 million per year in debt capacity, without needing to raise taxes. For FY2016, $15.4 million inmillion in proposals were submitted and 24 projects, totaling $12.9 million, are recommended to the City Council in the FY2016 budget. The difference between what is funded by the city and the $20 million is often comprised of Federal and other matching funds plus developer impact fees, especially in South Durham of late. She presented a chart showing the 24 projects and noted that the recommend funding includes $20,000.00 for the public art fund. This represents an increase from past annual allocations of $5,000.00. Note that OEWD had requested $35,000 (for the Durham Station project, see below). Ogden noted that most of what is listed for FY16 are infrastructure or repair projects, and while the City’s Public Art Policy would allow 1% of any/all CIP projects to be set aside for Public Art, he inquired about more net-new building projects on the horizon. Tookes suggested talking with the Transportation Department, particularly about bus stops and the large grassy area at the bus station, which are under discussions for future projects. More scoring points are awarded for jointly developed projects which could dovetail with this Committee’s longer term strategy of encouraging private developers to consider public art more deeply in their projects. Ogden invited Tookes to return at a future meeting to continue the discussion. She agreed to do so. Ogden requested that the June meeting of the Committee be move to June 24, instadinstead of the scheduled June 17 date, due to his travel plans. The Committee agreed. Coyle will notify trhethe City Clerk and make a new reservation for use of a Durham Arts Council meeting room. Ogden discussed aligning the new committee member process to needs identified by the Committee. The application process to fill five June 30 vacancies will begin May 27 with a June 29 application deadline. He suggested that the Committee review applications before the Cultural Advisory Board makes the appointments. Katie Seiz suggested that it would be more appropriate for the Committee to inform the Board of its needs priorities. The Committee concurred with that suggestion. Cultural Advisory board Chair Renee Leverty accepted the recommendation. Charlene Reiss, chair of the Police Headquarters Public Art Task Force, reported that the task force is moving forward on plans for the proposed June 4 presentation the the City Council. The Cultural Advisory Board would be the requester of record for the presentation with Leverty opening the presentation. The committee discussed the research the task force has done and the structure and format of the proposed presentation. It is anticipated that Leverty, Ogden, Reiss, May 20, 2015 Durham Public Art Committee Minutes page 3 of 4 muralist Cornelio Campos and possibly Tim Walters would be the speakers. Examples will be presented. According to the City Clerk, the powerpoint presentation(s) must be submitted in PDF form one week before the meeting (May 28th) for review and loading onto the City Council Member’s iPads for the meeting. Coyle reported that the Civil Rights Mural is on target for completion by June 30. He noted that the $20,000.00 in the CIP would be for a project to add a sculpture to the Durham Station in cooperation with the City’s Transportation Department. The Willard Street Mural project has been delayed due to a decision by the American Tobacco Campus management to rethink the proposed design of the mural based on public input they received that the mural be less abstract and more representational about Durham. It is anticipated that the project will go to the city Council for approval in August and will return to the Public Art Committee prior to going to the City Council. The proposed Main Street lighting project with DDI will go to the City Council at its May 21 Work Session and a final vote on June 1. The donation to the City of the sculpture for the Convention Center Plaza, a gift from Liberty Arts, has, has been completed. Charlene Reiss made a mothionmotion to adjourn the meeting. Pamela Taylor seconded the motion. It passed unanimously. The meeting adjourned at 10:11 am. CHRIS - Did Pamela agree to chair the Strategic Funding Commiuttee? I think I remember that but didn’t write it down. May 20, 2015 Durham Public Art Committee Minutes page 4 of 4