Public Art Committee

Public Art Committee SUMMARY MINUTES Wednesday, December 16, 2021 9:00 a.m. to 10:30 a.m. Zoom Meeting Public Meeting Zoom Link located: https://durhamnc.gov/453/Public-Art-Committee Committee Members Present Antonio Alanis Caroline Dwyer Allison Wilson Marcella Camara, Chair Patricia Harris Mya Castillo-Marte Laura Ritchie City/County Staff Present Rebecca Brown, GSD Brenda Hayes-Bright, Annette Smith, DPR Durham County Public Art Fallon Thompson, GSD Guests Present Margaret DeMott, Durham Cheryl Stewart, Public Art Okirah Harris Arts Council Consultant for Durham Arts Council I. Call to Order and Guest Introductions a. The meeting was called to order at 9:05 a.m. by Marcella Camara II. Approval of Minutes – October & November 2021 a. November minutes will be approved during the January 2022 meeting. b. Motion: The Durham Public Art Committee approves the October 2021 summary minutes. (Ritchie, Dwyer 2nd). c. Action: Approved. (7-0). III. Adjustments to the Agenda a. N/A IV. Announcements a. PAC members shared that applications are open for pop-up exhibitions in a shipping container at Box Yard RTP. There are three shows planned between mid-February and mid-May with a deadline to apply of December 20, 2021. More information can be found on their website. b. Staff reported that Durham County will be bringing an artist team before the Public Art Committee in January for the wall art installation off East Main Street. The artist team is based out of Colorado and Durham County is seeking feedback from PAC on their proposal for Durham. V. Updates/ Old Business a. Updates on Current Public Art Projects (9:15 – 9:20; 5 minutes)  i. City staff will provide updates on current and upcoming public art projects: https://durhamnc.gov/450/Cultural-Public-Art-Development ii. Hoover Road Athletic Complex. More information here: https://durhamnc.gov/3940/Hoover-Road-Park 1. Hoover Road RFQ call is open until January 13, 2022. iii. Solid Waste Management Department. More information here: https://durhamnc.gov/4352/Solid-Waste-Management-Department 1. The interior mural by artist Brandon Hampton is completed. iv. W.D. Hill Recreation Center. More information here: https://durhamnc.gov/4358/WD-Hill-Recreation-Center 1. Exterior mural by artist Wade Williams will be completed by December 25. Reopening celebration for WD Hill will be on January 8, 2022 and the particulars are soon to follow. v. Rock Quarry Park. More information here: https://durhamnc.gov/4394/Rock- Quarry 1. Sculpture(s) by artist Vandorn Hinnant are currently in fabrication and powder coating process with installation expected after the holidays in early 2022 vi. Black Wall Street Gardens. More information here: https://durhamnc.gov/3912/Black-Wall-Street-Gardens 1. The sculptures by artists Stephen Hayes and David Wilson are currently in installation phase. City staff is coordinating signage for the two artworks at the site. VI. New Business and Presentation a. Governance Items i. Vote for Vice-Chair 1. See job description below. 2. Motion: The Public Art Committee recommends to the Durham Cultural Advisory Board the approval of Caroline Dwyer’s appointment as Vice- Chair. (Ritchie, Castillo-Marte 2nd). 3. Action: Approved. (7-0). ii. PAC New Member Application New Member Recommendations & Vote 1. Online Application Website: https://durhampublicart.wufoo.com/forms/z11ull3i1iexzuk/ 2. DEADLINE: Friday, December 3, 2021 at 11:59 p.m. EST. 3. Motion: The Public Art Committee recommends postponing the recommendation of 4 new members until the January 2022 meeting. PAC will email Rebecca Brown their choices before the January 2022. (Dwyer, Castillo-Marte 2nd). 4. Action: Approved. (7-0) b. Durham Arts Council’s DPLEX  i. Cheryl Stewart presented on the DPLEX request for input on finalist’s proposal. Background on the RFQ & project is located here: https://durhamarts.org/2021/09/14/call-for-artists-dcac-rfq/ ii. Artists/Artist Team was asked to design a system of art elements that visually connect the four buildings into a cohesive group so that it can be used and marketed as the Durham Convention and Arts Complex. The DCAC (Durham Convention Center, Carolina Theater, The Armory and the Durham Arts Council) wants the art elements to include sculptural elements, mosaics and/or other surface art, and strategic light installations. iii. The timeline for this project includes: a Request for Qualifications was released on September 10, 2021 with a submission deadline of October 4, 2021. The selection committee convened on October 27, 2021 and notified the selected artist’s team on October 28, 2021. The team consisting of David Wilson, Gary Warren, and Teresa Hoffman were unanimously chosen for this project. The site visit was on November 12, 2021 with the artist’s team and stakeholders. The selected team presented their design proposal to the selection committee yesterday December 14, 2021 and today, December 15, 2021, the proposal is being shared with PAC. iv. PAC was asked to share thoughts on community engagement processes for this site that will be used by visitors to Durham and residents. On-site signage is recommended for residents to be informed of upcoming improvements to the area. PAC also recommends the artist team research the history of the area involving the four buildings of the Durham Convention and Arts Complex. c. PAC Monthly Meeting Time & Location i. Discussion on potential time and location change for monthly meeting beginning in February 2022. 1. PAC decided to postpone the discussion of changing the meeting to the January 2022 meeting, as the survey results did not include all PAC members’ responses. ii. Retreat Planning 1. PAC will begin planning the retreat after new members have been nominated and approved. The retreat planning will take 2-3 months to execute (tentatively looking at dates in March or April for the retreat). d. Updates from sub-group/task force on Mayor Statement on FUND/DEFUND i. The members of the sub-group would like more participation from other members to advance discussions. The task force would like to open this topic back up to the larger group to help develop more parameters i.e. define a budget, where the piece of art could be located, etc. Annette Smith and Caroline Dwyer agreed to have deeper discussions about this with Laura Ritchie, Molly Matlock, and JP Trostle. VII. Public Questions a. No questions were submitted by the public. VIII. Adjournment  a. Final Thoughts and other reminders by Chair/Vice Chair. The Chair will not be present for the January 2021 meeting. b. Next Meetings January/February: i. Discussion on Racial Equity Training for 2022 ii. Durham County Request for Recommendation of Approval for upcoming public art project at their new parking garage off East Main Street. iii. Durham Arts Council will presentation the Durham Arts Network Meeting Reference Information: Role of the Chair The primary role of the Chair is to assist City staff with setting the agenda for the regular meetings of the PAC and to facilitate the activities of the regular meetings of the PAC. The Chair also serves on the Governance Task Force of the PAC and helps to strengthen the culture and efficiency of the PAC. The Chair works with the designated City staff, the Chair of the Cultural Advisory Board, and the Vice-Chair of PAC to help address any major concerns that might arise during the term. The Chair serves as an Ex- Officio member of the Cultural Advisory Board and is also expected to attend the CAB’s regular monthly meetings and assist with PAC reporting to the CAB where necessary. The Chair is expected to help transition the incoming Chair into their new role as best as possible. A member of the PAC is expected to serve as Chair for a minimum of one year, with the potential for re- election for a total of two 1-year terms. PAC members can nominate themselves or other members for the position of Chair. Nominees for Chair should have completed at least one full-year on the Committee. Nominations are made by the April meeting each year and final election votes made at the May meeting each year. Officers and new members are then sent to DCAB for review and approval during the June meeting of each year. This role generally requires an additional 5-8 hours a month commitment beyond regular monthly meetings. Role of the Vice-Chair The Vice-Chair assumes the duties of the Chair in case of the Chair’s absence. It is preferred that the Vice-Chair also serve on the Governance Task Force of the PAC. During meetings when the Chair is present, the Vice-Chair serves as back-up to the Chair in helping to keep the group on schedule according to the agenda and also managing the time allotted for presenters and members to speak. The Vice-Chair should also assist the Chair in ensuring that discussion remains relevant to the topic, that all members are encouraged to participate, and that meetings are conducted according to the values and procedures agreed upon by the PAC. The Vice-Chair also serves as Guest Liaison during regular meetings to ensure guests of public meetings get the Guest Info Sheet and that they are thanked for their attendance. The Vice-Chair and Chair work collaboratively with City staff to address matters that need to be reviewed between regular meetings. A member of the PAC is expected to serve as Vice-Chair for one year. It is possible that the Vice-Chair can be nominated to the role of Chair when the position is vacant. PAC members can nominate themselves or other members for the position of Vice-Chair. Members who have been through at least six months to one full-year on the Committee are preferred as nominees for Vice-Chair. Nominations are made by the April meeting each year and final election votes made at the May meeting each year. Officers and new members are then sent to CAB for review and approval during the June meeting of each year. This role generally requires an additional 3-5 hours a month commitment beyond regular monthly meetings. Submitted respectively, Fallon Thompson